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HomeMy WebLinkAboutMinutes - City Council - Regular - 8/7/2002CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING AUGUST 7, 2002 8:30 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 7th day of August, 2002, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 8:32 A. M. 8:32 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Marc McDougal, Councilmember Gary O. Boren; Councilmember Alex "Ty" Cooke, Councilmember Tom Martin, Councilmember Frank W. Morrison, Councilmember T.J. Patterson Absent: Councilmember Hernandez CITIZEN COMMENTS No one appeared for citizen comments. (1.) Invocation by Bob Cass. (2.) Pledge of Allegiance to the Flag. (3.) Resolution No. 2002-RO290 confirming the appointment of Claude Jones as Police Chief of the City of Lubbock. RESOLUTION 2002-RO290 WHEREAS, Section 143.013 of the Local Government Code requires appointment of the head of a civil service department of a municipality to be made by the municipality's chief executive and confirmed by the municipality's governing body; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock hereby confirms the appointment of Claude Jones as police chief of the City of Lubbock. Passed by the City Council this 7th day of August, 2002. /S/ MARC MCDOUGAL MARC, McDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney After an intensive nationwide search, the City Manager has selected -- Claude Jones as the new Chief of Police. Confirmation of the appointment by the governing body is required by Sec. 143.013 of the Local Government Code. The City Manager recommended that Council confirm the appointment of Claude Jones as Chief of Police. Regular City Council Meeting August 7, 2002 Page 48 Motion was made by Councilmember Martin, seconded by all other councilmembers present to pass Resolution No. 2002-RO290 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. ( 4.) Administer Oath of Office to Police Chief. Judge Cecil Puryear, 137`' District Court, administered the Oath of Office to Chief Claude Jones. Chief Jones expressed his gratitude for the opportunity to serve as Police Chief. Next item to be considered was Item No. 6. 8:50 A. M. Council convened into Committee Room 103. (5.) Discuss City of Lubbock Proposed Operating and Capital Budgets for all funds for FY 2002-03. This item was considered following Item No. 7. Bob Cass gave an overview of the general fund. Some of the major issues discussed were property tax, sales tax and restored programs. Restored programs mean the programs cut in the last couple of years. Budget cut too deep in some areas and he recommended that some personnel and/or slots be restored. He stated he would be recommending some program expansions and would show some of the budget reductions to be made and gave a brief overview of infrastructure. City Manager Cass also mentioned positions requested by departments and stated some of the positions had been dropped from the personnel schedule and a couple of positions downgraded. 10:40 A. M. COUNCIL RECESSED 11:00 A. M. COUNCIL RECONVENED Staff presented the proposed budget for fiscal year 2002-03 for all remaining funds, operating as well as capital. Enterprise Funds were discussed at the last Council meeting. Steve Hailey, Fire Chief, presented his proposed budget. EXECUTIVE SESSION Mayor McDougal stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Manager) to deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities); pending or contemplated litigation (Stormwater Utilities; Water Utilities); and to deliberate the purchase, exchange, lease, or value of real property (Facilities Management; Parks Department; Water Utilities). 12:02 P.M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All councilmembers were present. Next item to be considered was Item No. 8. (6.) Resolution No. 2002-RO291 transferring $20,000 from the Visitor Information Center Fund to the Tourism Reserve Fund to be used for the Buddy Holly Music Festival and Symposium. This item was considered following Item No. 4. RESOLUTION 2002-RO291 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock authorizes the transfer of Regular City Council Meeting August 7, 2002 Page 49 $20,000.00 from the Visitor Information Center Fund to the Tourism Reserve Fund to be used for the Buddy Holly Music Festival and Symposium. Regular City Council Meeting August 7, 2002 Page 50 Passed by the City Council this 7th day of August, 2002. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Connie Gibbons Connie Gibbons, Director of Buddy Holly Center APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney Texas songwriters doing what they love best: that was the scene at the first symposium and music gathering dedicated to the life and times of Buddy Holly. Not Fade Away: The Life and Times of Buddy Holly was held last September in Lubbock, and was a joint undertaking of the Buddy Holly Center, Texas Monthly Magazine and Texas Tech University. This year's symposium and music festival will be held in Lubbock on August 29-September 1, 2002. The schedule includes major concerts, a panel of songwriters discussing their craft and panel discussions of topics, from rockabilly to rhythm and blues, and from megawatt radio stations of the past to paying tribute to the late Waylon Jennings. Total cost for the symposium and festival is $127,500 and is being funded through donations and monies raised for that purpose. Staff is seeking an additional $20,000 to cover the costs for professional fees for the musicians and bands scheduled to play at the Buddy Holly Center on Saturday and Sunday, (August 31 and September 1, 2002). Use of the Hotel/Motel tourism reserve is consistent with the request, as the Festival and Symposium brings visitors from around the world to Lubbock. Documentation from last year, a schedule for this year and a preliminary budget are included in the backup material. Connie Gibbons, Director of Buddy Holly Center, presented staff comments. Councilmember Martin requested that she provide a list of names of donors of private funds. Staff recommended approval of this resolution. Motion was made by Councilmember Martin, seconded by Councilmember Boren to pass Resolution No. 2002-RO291 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (7.) Resolution No. 2002-R0292/BID #135-02/BM-for Southeast Wastewater Treatment Plant Variable Frequency Drive & Installation (Public Works). RESOLUTION 2002-RO292 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: 50 Regular City Council Meeting August 7, 2002 Page 51 THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for the southeast wastewater treatment plant variable frequency drive & installation, by and between the City of Lubbock and Lubbock Electric Company, Inc. of Lubbock, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 7th day of August, 2002. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 7th day of August, 2002, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Marc McDougal, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Lubbock Electric Company, Inc., of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #135-02/13M - Southeast Wastewater Treatment Plant Variable Frequency Drive & Installation - $191,000.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. 51 Regular City Council Meeting August 7, 2002 Page 52 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. 52 Regular City Council Meeting August 7, 2002 Page 53 CITY OF LUBBOCK, TEXAS (OWNER) By: Marc McDougal Mayor ATTEST: /s/ Rebecca Garza APPROVED AS TO CONTENT: Lubbock Electric Company, Inc. By: /s/ Jerry Bush PRINTED NAME: Jerry Bush TITLE: President COMPLETE ADDRESS: Lubbock Electric Company, Inc. 1108 34th Street Lubbock, Texas 79411-1731 /s/ Chester Carthel ATTEST: Owner's Representative /s/Lell Starkey APPROVED AS TO FORM: Corporate Secretary /s/ William de Haas City Attorney This bid is for the purchase of Variable Frequency Drives and Controllers to run two vertical turbine pumps and motors necessary for the expansion of the effluent distribution system. The proposed drives and controllers are to be installed at the City Of Lubbock Southeast Water Reclamation Plant. The addition of these drives and controllers will help achieve Texas Natural Resource Conservation Commission (TNRCC) compliance for water discharge to the Lubbock and Hancock Land Application Sites and will allow for Stream Discharge. The estimated increase in discharge volume will require these additional pumping improvements. Materials to be purchased are two Variable Frequency Drives and two Motor Controllers necessary for the operation of additional pumps. This award of the bid is within the Southeast Water Reclamation Plant budget and meets the City's time requirements for delivery and installation. Staff recommended that the bid be awarded in full to Lubbock Electric Company, Inc. for a total amount of $191,000. Motion was made by Councilmember Martin, seconded by Councilmember Cooke to pass Resolution No. 2002-R0292 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. Next item considered was Item No. 5. (8.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1), -to discuss personnel matters (City Manager). This item was considered following Item No. 5. (9.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.086, on the following competitive matters (Electric Utilities): to deliberate, vote and take final action on electric rates of Lubbock Power and Light; to deliberate and discuss strategic and business plans and studies; capital improvements and project plans and studies; financial, accounting and statistical data and plans; and debt allocation strategies, plans and studies of Lubbock Power and Light. 53 Regular City Council Meeting August 7, 2002 Page 54 (10.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A), to discuss pending or contemplated litigation (Stormwater Utilities; Water Utilities). (11.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.072, to deliberate the purchase, exchange, lease, or value of real property (Facilities Management; Parks Department; Water Utilities). 1:38 P.M. COUNCIL RECONVENED Item No. 5 was still being considered. Claude Jones, Police Chief, presented his proposed budget. Others presenting were as follows: David Kimbrough, Lubbock Central Appraisal District and David Sharp, Market Lubbock, Inc. Council also asked questions of the following: Jere Hart, Traffic Engineer; Herman Boatmun, Internal Auditor; Mary House, Director of Human Resources; and Craig Farmer, Managing Director of Planning and Transportation. 3:21 P.M. COUNCIL RECESSED 3:40 P.M. COUNCIL RECONVENED Item No. 5 was still being considered. 4:07 P.M. COUNCIL RECESSED TO COMPARE POLICE VEHICLES. 4:24 P.M. COUNCIL RECONVENED Item No. 5 was still being considered Council was of the general consensus to file the budget as presented for the August 29`h public hearing. They mentioned looking at one additional codes officer and six more positions in the police department on top of two already planned for. They also requested to come back and look at proposed places to be cut out of the budget to be filed to pay for those positions. Checking for funds for the breathing apparatus for the fire department was also requested. Bob Cass, City Manager, agreed to bring back a list of options for the above matters. 5:00 P.M. COUNCIL ADJOURNED There being no further business to come before Council, Councilmember Patterson made a motion to adjourn; Councilmember Martin seconded the motion. Motion carried: 7 Yeas, 0 Nays. Read and approved this day of ���,, 2001 ARC MCD911GAL, MAYOR ATTEST: Rebecca Garza, City Secretary 54