HomeMy WebLinkAboutMinutes - City Council - Regular - 7/23/2002CITY OF LUBBOCK
REGULAR CITY COUNCIL MEETING
JULY 23-24, 2002
8:30 A. M.
The City Council of the City of Lubbock, Texas met in regular session on the 23rd
day of July, 2002, in the City Council Chambers, first floor, City Hall, 1625 13th
Street, Lubbock, Texas at 8:30 A. M.
8:32 A. M. CITY COUNCIL CONVENED
City Council Chambers, 1625 13th Street, Lubbock, Texas
— Present: Mayor Marc McDougal, Mayor Pro Tern Victor Hernandez,
Councilmember Gary O. Boren; Councilmember Alex "Ty" Cooke,
Councilmember Tom Martin, Councilmember Frank W. Morrison,
Councilmember T. J. Patterson
Absent: No one.
Mayor McDougal called the meeting to order at 8:32 A. M.
( 1.) Invocation by Bob Cass.
(2.) Pledge of Allegiance to the Flag.
Motion was made by Councilmember Cooke, seconded by
Councilmember Patterson to take Items 5, 6 and 7 out of order.
Motion carried: 7 Yeas, 0 Nays.
The first item considered was Item 5, followed by Items 6 and 7.
(3.) Discuss City of Lubbock Proposed Operating and Capital Budgets for
Enterprise Funds for FY 2002-03.
This item was considered following Item No. 7.
Staff presented the proposed budget for fiscal year 2002-03 for the
Enterprise Funds, operating as well as capital. A summary overview by
fund was provided to the City Council on July 12 and more detail was
presented at the meeting.
City Manager Bob Cass gave the economic overview. He stated the
budget would be filed with the City Secretary on August 12, 2002 and that
the proposed Council budget hearing would be held August 29, 2002
rather than August 22, 2002.
Richard Burdine, Assistant City Manager, gave a presentation on the
Public Works Division.
10:00 A.M. Council recessed.
10:15 A.M. Council reconvened.
Richard Burdine continued his presentation.
Ches Carthel, Chief Engineer for Public Works, gave staff comments
concerning water capital projects. Other staff present to answer questions
included: Bruce Blalack, Water Production and Treatment Superintendent;
Sherry Stephens, Water Programs Coordinator; Diane Shelby, Lake Alan
Henry Project Coordinator; and Robert Robinson, Water Utilities
Customer Services Supervisor.
(4.) Discuss user fees
This item was considered July 24, 2002.
Bob Cass, City Manager, presented the user fees.
Beverly Hodges, Director of Finance, presented staff comments.
The Council was of the general consensus to go ahead with the user fees
"just as in the manual" and bring it back in midyear.
Regular City Council Meeting
July 23, 2002
Page 42
(5.) Resolution No. 2002-RO287 to reject all applications pursuant to RFP
#066-02/DC and to direct the City Manager, or his designee, to reopen
the application process for selection of the official City depository.
This was the first item considered.
RESOLUTION 2002-RO287
WHEREAS, the City Council of the City of Lubbock has determined that it
would be in the best interests of the citizens of the City of Lubbock to reject applications
for bank depository services (RFP #073-02/DC); NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT all applications for City depository received pursuant to RFP #066-02/DC
are hereby rejected in accordance with Sec. 105.015, Local Government Code and that
the City Manager or his designee is hereby directed to reopen the application process for
selection of the official City depository.
Passed by the City Council this 23rd day of July, 2002.
/S/ MARC MCDOUGAL
MARC MCDOUGAL, MAYOR
ATTEST:
/s/ Rebecca Garza
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
/s/ Beverly Hodges
Beverly Hodges, Managing Director of Finance
APPROVED AS TO FORM:
/s/ Donald G. Vandiver
Donald G. Vandiver, First Assistant City Attorney
Request for Proposals #066-02/DC was for the selection of the official
depository for the City of Lubbock. For the best interest of the citizens of
Lubbock, the Council rejected all bids at this time.
A Request for Applications will be distributed to all local banks to reopen
this process for the selection of the City depository. The distribution will
occur within the next thirty days.
Staff recommended approval of this resolution.
Motion was made by Councilmember Martin, seconded by
Councilmember Cooke to pass Resolution No. 2002-RO287 as
recommended by staff. Motion carried: 7 Yeas, 0 Nays.
( 6.) Resolution No. 2002-RO288 authorizing the Mayor to execute a
temporary depository Collateral Agreement with American State Bank
under the same terms and conditions as the existing depository
contract for a term of not more than six months.
RESOLUTION 2002-RO288
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
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Regular City Council Meeting
July 23, 2002
Page 43
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of t he City of Lubbock a temporary depository Collateral
Agreement with American State Bank under the same terms and conditions as the
existing depository contract for a term of not more than six (6) months, a copy of which
temporary Collateral Agreement shall be spread upon the minutes of the Council and as
spread upon the minutes of this Council shall constitute and be a part of this Resolution
as if copied herein in detail.
Passed by the City Council this 23rd day of July, 2002.
/S/ MARC MCDOUGAL
MARC McDOUGAL, MAYOR
ATTEST:
/s/ Rebecca Garza
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
/s/ Beverly Hodges
Beverly Hodges, Managing Director of Finance
APPROVED AS TO FORM:
/s/ Donald G. Vandiver
Donald G. Vandiver, First Assistant City Attorney
A copy of the Collateral Agreement is filed with Resolution 2002-R0288.
The current bank depository services contract with American State Bank is
a three-year contract with the provision for a two-year extension. The
two-year extension was exercised in 2000; therefore the current contract
will expire on July 31, 2002.
For the best interests of the citizens of Lubbock, the City Council rejected
all bids for RFP #066-02/DC. This RFP was for the selection of the
official City depository. The application process for depository services
will begin within the next thirty days. Therefore, the City needs to enter
into a contract to ensure collateral coverage on all City funds deposited at
American State Bank for this interim time -period.
Staff recommended approval of this resolution.
Motion was made by Councilmember Martin, seconded by
Councilmember Cooke to pass Resolution No. 2002-RO288 as
recommended by staff. Motion carried: 7 Yeas, 0 Nays.
( 7•) Resolution No. 2002-R0289/BID #127-02/RS-for 28,000 Pound GVWR
Cab & Chassis with Shuttle Loading System (Fleet Services).
RESOLUTION 2002-RO289
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed
to execute for and on behalf of the City of Lubbock, a Purchase Order for 28,000
pound GVWR cab & chassis with shuttle loading system, by and between the City of
Lubbock and Philpott Ford of Port Neches, Texas, and related documents. Said
Purchase Order is attached hereto and incorporated in this resolution as if fully set forth
herein and shall be included in the minutes of the City Council.
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Regular City Council Meeting
July 23, 2002
Page 44
Passed by the City Council this 23rd day of July, 2002.
/S/ MARC MCDOUGAL
MARC MCDOUGAL, MAYOR
ATTEST:
/s/ Rebecca Garza
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
/s/ Victor Kilman
Victor Kilman, Purchasing Manager
APPROVED AS TO FORM:
/s/ William de Haas
William de Haas
A copy of the Purchase Order is filed with Resolution No. 2002-R0289.
This bid is for the purchase of a 28,000 Pound GVWR Cab & Chassis
with a shuttle loading system for the Parks Department. A shuttle loading
system is a hydraulic system that allows interchange of various truck
bodies (i.e. water tank, dump bed, etc.).
Our bid documents require bidders to submit a New Equipment Service
Questionnaire (NESQ) with their bid to assure the City that warranty work
and service work are available locally. However, the bid documents also
state that the City reserves the right to waive immaterial formalities and to
accept the offer most advantageous to the City in its sole discretion. Staff
waived the formality of requiring a NESQ with Philpott Ford's bid
because the intent of the NESQ requirement was met due to the fact that 1)
the Purchasing Department already has a NESQ on file from Philpott
Ford, and 2) the Fleet Services Department has experienced excellent
service from our local Ford dealers on vehicles purchased in the past from
Philpott Ford and on this particular class of truck. In making a
recommendation for award of this bid, staff carefully considered the
availability of local service in addition to other factors in Philpott's bid:
Lowest Cost by $3,550 (5.8%)
Exceeded GVWR (Gross Vehicle Weight Requirement) by 17.8 %
Exceeded Front Axle Requirement by 33.3 %
Exceeded Rear Axle Requirement by 9.5 %
Exceeded Engine Horsepower Requirement by 6.5 %
Exceeded Fuel Tank capacity Requirement by 42.9 %
Exceeded Alternator Requirement by 30 %
The City will deliver the truck to one of the local Ford dealers to have
service work done. The City will not have to take the engine to one place,
the transmission to another, and the vehicle to another to get all the
warranty work done. The City has a letter on file from Philpott Ford
stating that Gene Messer or Pollard will do the warranty work and service
work on this truck. Staff has received written and verbal assurance from
Gene Messer and Pollard service representatives that Gene Messer and
Pollard will perform warranty work and service work on this truck.
Regular City Council Meeting
July 23, 2002
Page 45
The second low bid from Lubbock Truck Sales did not indicate any
exceptions to the specifications and was $3,550 (or 5.8 %) higher than the
low bid. The low bid is $61,719 from Philpott Ford of Port Neches,
Texas and is within the Equipment Capital Outlay -Heavy Movable
Equipment budget.
Staff recommended award of this bid to Philpott Ford as the most truck at
the lowest price.
Councilmember Boren yielded his previous position on this item, and
made a motion, seconded by Councilmember Patterson to pass Resolution
No. 2002-RO289 as recommended by staff. Motion carried: 7 Yeas, 0
Nays.
Next item considered was Item No. 3.
All councilmembers were present.
EXECUTIVE SESSION
Senior Councilmember Patterson stated the Council would hold an
executive session in accordance with the V.T.C.A. Government Code,
Section 551 to discuss personnel matters (City Manager; Police Chief); on
the following competitive matters (Electric Utilities); pending or
contemplated litigation ((Business/Neighborhood Development; Fire
Department; Lubbock Power and Light; Planning & Zoning; Stormwater
Utilities; Water Utilities) and to deliberate the deployment, or specific
occasions for implementation of security personnel or devices at the City
of Lubbock Municipal Buildings and Facilities.
11:40 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION
City Council/City Manager's Conference Room
All councilmembers were present.
(8.) Hold an executive session in accordance with V.T.C.A. Government
Code, Section 551.074(a)(1), to discuss personnel matters (City
Manager; Police Chief).
(9.) Hold an executive session in accordance with V.T.C.A. Government
Code, Section 551.086, on the following competitive matters (Electric
Utilities):
to deliberate, vote and take final action on electric rates of
Lubbock Power and Light;
to deliberate and discuss strategic and business plans and
studies; capital improvements and project plans and studies;
financial, accounting and statistical data and plans; and debt
allocation strategies, plans and studies of Lubbock Power and
Light.
(10.) Hold an executive session in accordance with V.T.C.A. Government
Code, Section 551.071(1)(A), to discuss pending or contemplated
litigation (Business/Neighborhood Development; Fire Department;
Lubbock Power and Light; Planning & Zoning; Stormwater Utilities;
Water Utilities).
(11.) Hold an executive session in accordance with V.T.C.A. Government
Code, Section 551.076, to deliberate the deployment, or specific
occasions for implementation of security personnel or devices at the
City of Lubbock Municipal Buildings and Facilities.
1:55 P.M. COUNCIL RECONVENED
All councilmembers were presented except for Councilmember
Hernandez.
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Regular City Council Meeting
July 23, 2002
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Richard Burdine continued his presentation and introduced Larry Hertel,
City Engineer, who gave staff comments.
2:15 P.M. Councilmember Hernandez arrived.
Mark Earle, Director of Aviation, presented comments on his budget.
3:10 P.M. COUNCIL RECESSED
3:30 P.M. COUNCIL RECONVENED
Council discussed items pertaining to water rates, flow rates, and sewer
fund and other items.
Sherry Stephens, Water Programs Coordinator, gave staff comments.
4:05 P.M COUNCIL RECESSED
JULY 24, 2002
8:35 A.M. COUNCIL RECONVENED
All councilmembers were present.
Item No. 3 was continued.
Paul Thompson, Director of Lubbock Power and Light, presented a brief
overview of his department budget.
Next item considered was No. 4.
9:45 A.M. COUNCIL RECESSED BACK TO EXECUTIVE SESSION
11:25 A.M. COUNCIL RECONVENED IN COUNCIL CHAMBERS
All councilmembers were present.
Bob Cass, City Manager, presented his recommendation for Chief of
Police for the City of Lubbock as Claude Jones. Mr. Jones made a brief
statement.
11:40 A.M. COUNCIL RECESSED BACK TO EXECUTIVE SESSION
2:20 P.M. COUNCIL RECONVENED
2:20 P.M. COUNCIL ADJOURNED
There being no further business to come before Council, per motion by
Councilmember Boren, Councilmember Martin adjourned the meeting.
Read and approved this. > day of 200
ex/
ARC MCUOUGAL, MAYOR
ATTEST:
Reb cca Garza, City Secretary