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HomeMy WebLinkAboutMinutes - City Council - Regular - 1/25/1996CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING January 25, 1996 10:00 A.M. The City Council of the City of Lubbock, Texas, met in regular session on the 25th day of January 1996 in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas, at 10:00 A.M. Present: Mayor David R. Langston, Mayor Pro Tem Randy Neugebauer, Councilmember Victor Hernandez, Councilmember T. J. Patterson, Councilmember Windy Sitton, Councilmember Max L. Ince, Councilmember Alex Cooke, City Manager Bob Cass, City Attorney Anita Burgess, and City Secretary Betty M. Johnson. Mayor Langston called the meeting to order at 10:10 A.M. ( 1.) The Invocation was given by Bobby McMillan, Pastor of St. John's United Methodist Church. ( 2.) Pledge of Allegiance was given in unison by those in the Council Chambers. ( 3.) Board Appointments. There were no board appointments to be made. ( 4.) Mr. Monico Carbajal and Mr. Rudy Reyes appeared to receive commendations for their involvement in rescuing and rendering aid to fire victims. Mrs. Lisa Velasquez, who was also involved, was unable to be present. Greg Lee, District Chief, explained that on the evening of December 17, 1995, at about 7:38 p.m., a fire occurred in the home of Mrs. Frances Tellez at 3219 1st Street. When the fire was discovered, the family exited, but didn't realize that two small children were left inside the burning house. Mrs. Tellez went next door to request that the neighbors call 911. At this time Lisa Velasquez began rendering aid to the children who had exited with Mrs. Tellez. At about that time Mr. Rudy Reyes, who lives across the street, became aware of the house fire. Mr. Reyes ran to the burning house and began breaking windows in an attempt to locate the missing children. When he located one of the children, he pulled him from the burning house through the window, suffering a laceration to his forearm in the process. Mr. Monico Carbajal, another neighbor, went outside and saw that Mr. Reyes had removed a child from the house; something told him he needed to check further. On approaching the broken window, he could hear a child crying. Mr. Carbajal called out and the child came to his voice. Mr. Carbajal then pulled Antonio from the house. City Council Meeting January 25, 1996 Page 42 Both the rescued children were admitted to the UMC burn unit, with burns over 8 percent of each of their bodies. Certificates of Commendation were presented by Mayor Langston. ( 5.) Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to approve the minutes of the January 11, 1996, Regular City Council Meeting as written. Motion carried: 7 Yeas; 0 Nays. ( 6.) Ordinance #9872--Abandoning and closing a sanitary sewer line and lift station easement located in Section 18, Block E-2 (3401 98th Street). AN ORDINANCE ABANDONING AND CLOSING A SANITARY SEWER LINE AND LIFT STATION EASEMENT LOCATED IN SECTION 18, BLOCK E-2 TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS, AND MORE PARTICULARLY DESCRIBED IN THE BODY OF THIS ORDINANCE; DIRECTING THE CITY ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID ABANDONMENT AND CLOSING; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to pass on second and final reading Ordinance #9872 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. ( 7.) ORDINANCE #9873--Zone Case #1235-G (1717 Norfolk Avenue) --Request of Ray L. McKim III (for KETS Partnership) for a zoning change from AM Specific Use to AM Specific Use (for a radio tower) on a portion of Lot A, C. C. Leftwich Addition. PO ' 1 I► - ► 6-19F;i;I:�I3c AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 1235-G; A ZONING CHANGE FROM AM SPECIFIC USE TO AM SPECIFIC USE ZONING FOR A RADIO TOWER ON A PORTION OF LOT A, C. C. LEFTWICH ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to pass on second and final reading Ordinance #9873 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. 42 City Council Meeting January 25, 1996 Page 43 ( 8.) Ordinance #9874--Prohibiting pedestrian crossing of freeways. ORDINANCE #9874 AN ORDINANCE AMENDING CHAPTER 16 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, WITH REGARD TO THE PROHIBITION OF PEDESTRIAN CROSSING ON FREEWAYS; PROVIDING FOR THE ERECTION OF SIGNS; PROVIDING A PENALTY; AND PROVIDING FOR PUBLICATION. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to pass on second and final reading Ordinance #9874 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. ( 9.) Ordinance #9875--Amending the prima facie speed limits on various streets and highways within the corporate limits of the City of Lubbock and conforming Chapter 16 to the new State Transportation Code. AN ORDINANCE AMENDING CHAPTER 16 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, TO CONFORM TO THE NEW STATE TRANSPORTATION CODE; AND WITH REGARD TO ALTERING THE PRIMA FACIE SPEED LIMITS UPON CERTAIN PORTIONS OF CERTAIN STREETS WITHIN THE CITY OF LUBBOCK; PROVIDING AN EFFECTIVE DATE; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to pass on second and final reading Ordinance #9875 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (10.) Consider Resolution #5077 authorizing the Mayor to execute an easement -use license with KETS Partnership (4001 15th Street). RESOLUTION #5077 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Easement Use License Agreement with KETS Partnership c/o Western Wireless, Inc., attached hereto and which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. 43 City Council Meeting January 25, 1996 Page 44 Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Jeff Hartsell Jeff Hartsell, Assistant City Attorney A copy of the Easement Use License Agreement by and between the City of Lubbock and KETS Partnership c/o Western Wireless, Inc., is filed with Resolution No. 5077. According to staff memo, this resolution authorizes the Mayor to grant KETS Partnership an easement -use license to erect a cellular telephone antenna pole in a portion of a dedicated utility easement near the northeast corner of Lot "A", C. C. Leftwich Addition. The area to be covered by this license is 360 square feet. The yearly cost for this license will be $50, the minimum license amount. This license will be for twenty years, payable every five years, or $250 per each five-year period. The $150 application fee has been paid and all utilities are in agreement. Staff recommended approval of this easement -use license. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5077 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (11.) Consider Ordinance #9876 abandoning and closing a portion of 44th Street located in Section 16, Block B, Lubbock County (3701 44th Street). ORDINANCE #9876 AN ORDINANCE ABANDONING AND CLOSING PORTIONS OF 44TH STREET LOCATED IN SECTION 16, BLOCK B, LUBBOCK, LUBBOCK COUNTY, TEXAS, AND MORE PARTICULARLY DESCRIBED IN THE BODY OF THIS ORDINANCE; DIRECTING THE CITY ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID ABANDONMENT AND CLOSING; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. City Council Meeting January 25, 1996 Page 45 According to staff memo, this ordinance abandons and closes a 17,409 square foot portion of 44th Street, west of Louisville Avenue and east of Memphis Avenue for additional parking area for St. Luke's United Methodist Church. A new street area to the north of the existing street will be dedicated to replace this area being closed. The proponents will not be charged for this area being closed as there is more new street area being dedicated than is being closed. Staff recommended the first reading of this ordinance. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to pass on first reading Ordinance #9876 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (12.) Consider Resolution #5078 authorizing acceptance of water and sanitary sewer improvements for Tracts "A" through "C" Walmart Addition. RESOLUTION #5078 A RESOLUTION ACCEPTING WATER AND SEWER SYSTEM IMPROVEMENTS FOR TRACTS "A" THROUGH "C", WAL-MART ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS. WHEREAS, the developer of Lots "A" through "C", Wal-Mart Addition to the City of Lubbock, Lubbock County, Texas, has complied with the provisions of Article IV, Chapter 28 of the Code of Ordinances of the City of Lubbock, in providing the water and sewer improvements for said Addition; and WHEREAS, the total utility cost to the developer is $164,236.00, with the improvements constructed by Holoman Construction having a value of $106,978.30, as determined by the unit prices established by said Chapter 28, and $57,257.70 cash paid to the City, which amount includes $55,365.39 cash for adjacent lines, with Wal-Mart, Inc., the developer, to receive a refund of $0.00 in accordance with Chapter 28 of the Code of Ordinances of the City of Lubbock and a refund of deposit in the amount of $0.00; and WHEREAS, the construction of the said water and sewer improvements was performed under the supervision of the Water Utilities Engineer and completed in accordance with the City of Lubbock's plans and specifications; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the improvements be and the same are hereby accepted as an integral part of the water and sewer system of the City of Lubbock. SECTION 2. THAT the refundable cost in the amount of $0.00 be made in accordance with said Chapter 28. SECTION 3. THAT a refund of deposit be made in the amount of $0.00. SECTION 4. THAT this Resolution shall take effect and be in force from and after the date of its passage. 45 City Council Meeting January 25, 1996 Page 46 Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: 1s/ Michael E. Murphy Michael E. Murphy, Senior Utilities Engineer APPROVED AS TO FORM: /s/ Harold Willard Harold Willard, Assistant City Attorney According to staff memo, this is a routine acceptance of water and sanitary sewer improvements constructed at 702 W. Loop 289 in accordance with the subdivision regulations. The total cost of the improvements is $164,236, including value of construction costs of $106,978.30 and $57,257.70 cash paid to the City of Lubbock. Staff recommended acceptance of these improvements. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5078 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (13.) Consider Resolution #5079 authorizing the City Manager to approve an application for a state administered federally funded grant for the continuation of the South Plains Regional Narcotics Task Force. RESOLUTION #5079 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application and related documents for State and Federal Assistance for the South Plains Regional Narcotics Task Force and that the City Council hereby agrees to a cash match of $123,991.00 from the City to fund 25 % of the Project as required by the State of Texas in order to be eligible to receive such State and Federal Assistance. M. City Council Meeting January 25, 1996 Page 47 Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ BeM M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Ken A. Walker Ken A. Walker, Chief of Police APPROVED AS TO FORM: /s/ Harold Willard Harold Willard, Assistant City Attorney A copy of the Grant Application for the South Plains Regional Narcotics Task Force is filed with Resolution No. 5079. According to staff memo, this grant application is being made in conjunction with the Governor's Anti -Drug Abuse Program. The 52 law enforcement agencies represented in the South Plains region cover some 10,000 square miles with a population of approximately 340,000 people located in 11 counties. The citizens of the 11 county region, including the City of Lubbock, will benefit from this program. By identifying transient narcotic dealers and coordinating efforts to monitor their activities, the program will have an effective impact on the narcotic problem in the 11 county region. The Task Force will maintain a communications network with local jurisdictions concerning criminal violator activity. This approach will be promoted by coordination of enforcement priorities and a violator apprehension program working closely with the Drug Enforcement Administration, Department of Public Safety, County and City law enforcement agencies. The unit would also lend investigative support to location jurisdictions. The total request for funding is $495,963; the City's 25 percent match is $123,991, which will come from seized asset funds and will have no impact on the City's General Fund budget. To assure compliance with the requirements of the program, each participating agency must sign an interagency agreement with the City. Staff recommended approval of this resolution. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5079 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. 47 City Council Meeting January 25, 1996 Page 48 (14.) Consider Resolution #5080 authorizing the Mayor to execute a contract between the City of Lubbock and Unisys Corporation for the purchase of a remittance processor. RESOLUTION #5080 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement and all related documents by and between the City of Lubbock and Unisys Corporation for a new Item Processing (mail -in payment) system for the City of Lubbock, which agreement is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/, Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ J. Robert Massengale Robert Massengale Director of Electric Utilities APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of the Agreement by and between the City of Lubbock and Unisys Corporation is filed with Resolution No. 5080. According to staff memo, this contract is for replacement of the outdated mail -in payment processing system. The contract price is $109,500 and the budgeted amount is $120,000. LP&L processes approximately 50,000 checks per month with this system. This is an electronic system that endorses checks with the City of Lubbock endorsement as well as the bank endorsement. It also encodes the check for the proper dollar amount. This system also allows LP&L to create batch headers for each deposit and eliminates the need for the bank to run a proof operation on LP&L's monies, thereby reducing processing costs. Staff recommended approval of this contract. ER City Council Meeting January 25, 1996 Page 49 Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5080 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (15.) Consider Resolution #5081 revising the 1995-96 City of Lubbock budget for municipal purposes. RESOLUTION #5081 WHEREAS, Section 102.010 of the Local Government Code of the State of Texas authorizes City Councils to make changes in budgets for municipal purposes; and WHEREAS, in accordance with the City Budget Ordinance, the City Manager is authorized to make transfers between funds, accounts, departments or programs for City purposes; and WHEREAS, the City Council deems it advisable to change the budget for municipal purposes and reallocate funds as follows; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the City Manager of the City of Lubbock is hereby authorized and directed to make changes to the 1995-96 City of Lubbock Budget for municipal purposes as follows: $2,905,000 shall be transferred from the Undesignated/Unreserved Fund Balance in the General Fund into the following funds: $40,000 into the Streets Capital Projects Fund Balance for the City's share of development of bike routes; $540,000 into General Capital Projects Fund Balance for Technology Upgrades in the areas of Internet/911, Public Information, computerized Agenda, Legal Department, Planning GIS, Business Development and Budget; as well as Public Safety and Emergency Management Improvements for police equipment and mobile command post; $25,000 into the Internal Services Capital Projects Fund Balance to fund a Back -Up Dispatch as a Public Safety Improvement; $390,000 into the General Permanent Capital Maintenance Fund Balance to fund the asbestos Containing Material (ACM) abatement capital project as well as Legal Department renovations; $250,000 into the Internal Services Permanent Capital Maintenance Fund Balance to fund the Underground Storage Tank Testing Remediation capital project; $1,360,000 into the Economic Development Fund Balance; $300,000 into the Parks Capital Projects Fund Balance to fund Fine Arts Center facility and development of an amphitheater. City Council Meeting January 25, 1996 Page 50 SECTION 2. THAT a copy of the changes made to the City of Lubbock Budget pursuant to this Resolution shall be filed with the City Secretary and County Clerk of Lubbock County as required by law. Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: Ls/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Anna Mosqueda Anna Mosqueda, Director of Management Services APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney According to staff memo, the Comprehensive Annual Financial Report for FY1994-95 revealed General Fund revenues exceeded — expenditure by $2,908,483. Following the presentation of the annual report and year-end audit at the January 11 Council meeting, staff recommended funding several projects with the year end surplus. Over the past two years, staff has used surplus funds at the year end to fund major projects which would most likely impact future budgets or require the issuance of debt. Following are the recommendations: 1. Bike Routes $40,000 During the public hearing for the FY1995-96 budget, a local cycling group appeared to request the City's support for the development of bike riding routes in the City of Lubbock. The City is eligible to compete for $200,000 in grant funds with this $40,000 match. 2. Technology Upgrades $300,000 50 City Council Meeting January 25, 1996 Page 51 (16.) In order for our organization to continue to stay competitive, staff must continue to incorporate technology into our day-to-day operations. The items listed below will provide upgrades to help increase efficiency and in some areas lay the groundwork for the City to access the next generation of information technology. Internet/911 $15,000 PIO Enhancements $31,000 Computerized Agenda $75,000 Legal Department $100,000 Planning-GIS $24,000 Business Development Upgrade $30,000 Budget Upgrade $25,000 3. Public Safety/Emergency Management $265,000 Back-up Dispatch $25,000 Mobile Command Post $100,000 P.D. Weapons Upgrade $140,000 4. Environmental $500,000 The City is required by Federal Law to comply with various environmental laws enacted in recent years. Funds are needed to address requirements for remediation. Asbestos Remediation $250,000 Underground Storage Tanks $250,000 5. Economic Development $1,360,000 6. Culture and Leisure Services $300,000 Amphitheater $150,000 Fine Arts Center $150,000 7. Legal Facilities Renovations $140,000 This will fund the renovation of the Legal Department area. Staff recommended approval of this resolution. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5081 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. Consider a resolution authorizing the Mayor to execute a reference agreement with J.D. Edwards & Company. This item was deleted from the agenda. 51 City Council Meeting January 25, 1996 Page 52 (17.) Consider Resolution #5082 authorizing the Mayor to execute a tax abatement agreement with United Supermarkets, Inc. #501. RESOLUTION #5082 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement and all related documents by and between the City of Lubbock and United Supermarkets, Inc. #501, for commercial tax abatement, which Agreement is attached hereto and shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ BeM M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Joel Beesinger Joel Beesinger, Interim Director of Business Development APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of the Agreement for tax abatement by and between the City of Lubbock and United Supermarkets, Inc. #501, is filed with Resolution No. 5082. According to staff memo, each tax abatement agreement must go before the City Council twice due to the requirements of the state tax code. The first time is a resolution giving notice of intent to enter into a tax abatement agreement which must be sent to the other affected taxing jurisdictions no later than seven days before the municipality enters into the agreement. The second time is a resolution authorizing the Mayor to execute the tax abatement agreement. Staff received a request from United Supermarkets, Inc. for commercial tax abatement in the North Enterprise Zone. United plans to build a new 40,000 square foot store at Parkway Drive and Zenith Avenue to replace the store at East 4th Street and Idalou Road. They plan to invest a total of $4.1 million in the new facility. The breakdown will be $2.3 million for the new 52 City Council Meeting January 25, 1996 Page 53 building, the remaining $1.8 million for machinery and equipment. The annual amount of tax abatement will be $24,022. The total amount of tax abatement over the life of the contract will be approximately $216,197. United currently employs 53 persons at their present location and plans to increase employment by 70 persons at the new facility. The payroll of the new store will be approximately $1.6 million. The project will add $4.1 million in new value to the tax base in the North Enterprise Zone and will result in the employment of 123 persons. Under the current commercial guidelines, United #501 is eligible and meets all the requirements for nine years, 100 percent tax abatement. The Texas Department of Commerce has designated United Supermarket Inc. #501 as an Enterprise Zone Project, which qualifies them to be eligible for State incentives. Staff recommended approval of the tax abatement for a period of nine years. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5082 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (18.) Consider Resolution #5083 authorizing the City Council to approve an agreement and authorizing the Mayor to execute all related documents with the South Plains Association of Governments as related to pass -through funds from the United States Department of Agriculture (USDA). RESOLUTION #5083 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement for Cash Payment In Lieu of Donated Commodities, attached herewith, by and between the City of Lubbock and South Plains Association of Governments, and any associated documents, which Agreement shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. 53 City Council Meeting January 25, 1996 Page 54 Passed by the City Council this 25th day of January 1996. _/s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Todd Steelman Todd Steelman, Supervisor of Indoor Recreation APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of the Agreement for Cash Payment in Lieu of Donated Commodities by and between the City of Lubbock and South Plains Association of Governments is filed with Resolution No. 5083. See Item #18 for staff comments. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5083 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (19.) Consider Resolution #5084 authorizing the City Council to approve an agreement and authorizing the Mayor to execute all related documents with the South Plains Association of Governments to assist senior citizens. RESOLUTION #5084 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and Amendment for senior citizen services (A100), attached herewith, by and between the City of Lubbock and South Plains Association of Governments, and any associated documents, which Contract shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. 54 City Council Meeting January 25, 1996 Page 55 Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Todd Steelman Todd Steelman, Supervisor of Indoor Recreation APPROVED AS TO FORM: Ls/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of the Contract and Amendment for Senior Citizen Services by and between the City of Lubbock and South Plains Association of Governments is filed with Resolution No. 5084. According to staff memo, the City of Lubbock has contracted with the South Plains Association of Governments (SPAG) for the past 16 years to provide services for the senior population. SPAG serves as the pass -through agency for federal funds from Texas Department on Aging (TDOA) and United States Department of Agriculture (USDA). The City of Lubbock Senior Program targets any citizen 60 years or older to provide a hot meal, transportation, and recreational activities. Last year the Senior Program served approximately 90,000 meals, delivered over 11,000 one way trips, and provided advocacy services and physical fitness programs for the senior population. The total grant from SPAG for FY1994-95 for these services was for $127,636 (TDOA) and $52,200 (USDA). The per unit breakdown reimbursement was as follows: Meals-41.17, hot lunch served at all sites five days a week. Transportation-40.89, provided at the three full-time sites. Advocacy--$2.78, referral service to other agencies. Physical Fitness--$2.33, for the Senior Jamboree. USDA--$0.58, per meal served, only if receiving Title III funds from TDOA. 55 City Council Meeting January 25, 1996 Page 56 The FYI 995-96 agreement with SPAG provides for recreation in the place of advocacy and physical fitness. The current reimbursement rates from SPAG for FY1995-96 year's components are the following: Meals--$1.13, hot meal five days a week at all six sites. Transportation--$0.695, provided at the three full-time sites. Recreation-40.41, At all six sites, includes games, activities, etc. The proposed contract with SPAG has not changed regarding the pass -through funds from the USDA, remaining at $0.58 per meal served limited to 88,300 meals. The agreement utilizing the TDOA portion is currently funded at $37,333, a reduction compared to the previous year due to SPAG operating under a continuing resolution passed by the Federal Government. Assuming a new Federal budget is passed, SPAG will be notified regarding the amount of funding available and will contact the City with an amendment. Should no additional funding be made available, the City would have the option to reduce the scope or terminate the programs funded through SPAG. If a decision to terminate the programs due to lack of funding is made, carryover funds from the previous SPAG grants could be utilized to phase out the SPAG programs over a three- to five -month period. The cost to operate the senior program is estimated at $19,210. This in -kind contribution is used as our match for the grant funds. Staff recommended approval of these agreements. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5084 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (20.) Consider a resolution authorizing the Mayor to execute a contract for the amount of $188,768.00 with the Texas Department of Housing and Community Affairs to fund the 1996 Comprehensive Energy Assistance Program. This item was deleted from the agenda. (21.) Bid #13365 - Electronic Farebox Collection System (Citibus). GFI Genfare--36 Ea Electronic Farebox Collection System. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to approve low bids meeting specifications as recommended by staff. Motion carried: 7 Yeas; 0 Nays. 56 City Council Meeting January 25, 1996 Page 57 (22.) Bid #13422 - Gate and Control Valves (Water Utilities). Rainco of Dallas, Inc.--6 Ea 30" Gate Valve; 8 Ea 18" Gate Valve; 8 Ea 12" Gate Valve. GA Industries, Inc.--3 Ea 30" Control Valve; 4 Ea 18" Control Valve; 4 Ea 12" Control Valve. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to approve low bids meeting specifications as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (23.) Bid #13445 - LP&L Tree Trimming and Removal - Annual Contract (Electric Distribution). Asplundh Tree Experts--4,160 Hrs Two Man Crew, Per Man, Per Hour; 4,160 Hrs Truck with Hydraulic Chip Dump Bed, Per Hour; 4,160 Hrs Brush Chipper, Per Hour. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to approve low bids meeting specifications as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (24.) Bid #13448 - McCullough Park Jogging Track, and authorize same (Park Development). RESOLUTION #5085 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and Lone Star Dirt and Paving of Lubbock, Texas, to furnish and install all services and materials as bid for the McCullough Park Jogging Track, for the City of Lubbock, which contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. 57 City Council Meeting January 25, 1996 Page 58 Passed by the City Council this 25th day of January 1996. /s/ David R Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ Bea M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: Ls/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney CONTRACT STATE OF TEXAS 8 COUNTY OF LUBBOCK S THIS AGREEMENT, made and entered into this 25th day of January 1996 by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through David R. Langston, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Lone Star Dirt & Paving of the City of Lubbock, County of Lubbock, and the State of Texas, hereinafter termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID NO. 13448--McCullough Park Jogging Track in the amount of $96,700.00 and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the said construction in accordance with the contract documents as defined in the General Condition of Agreement. The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the proposal submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. City Council Meeting January 25, 1996 Page 59 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Betty M. Johnson Secretary APPROVED AS TO CONTENT: /s/ John Webb ATTEST: Secretary COMPLETE ADDRESS: CITY OF LUBBOCK, TEXAS (OWNER) /s/ David R. Langston Mayor APPROVED AS TO FORM: /s/ Donald G. Vandiver Lone Star Dirt & Paving CONTRACTOR By: /s/ Wesley Sanders TITLE: Partner Lone Star Dirt & Paving 7602 Avenue V Lubbock, Texas 79423 Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5085 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (25.) Bid #13449 - Ballfield Lighting at Mackenzie Park, and authorize same (Park Development). RESOLUTION #5086 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and Row Wall Electric Company of Lubbock, Texas, to furnish and install all services and materials as bid for the Ballfield Lighting at Mackenzie Park, for the City of Lubbock, which contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. 59 City Council Meeting January 25, 1996 Page 60 Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney CONTRACT STATE OF TEXAS 5 COUNTY OF LUBBOCK THIS AGREEMENT, made and entered into this 25th day of January 1996 by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through David R. Langston, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Row Wall Electric of the City of Lubbock, County of Lubbock, and the State of Texas, hereinafter termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID NO. 13449--Ballfield Lighting at Mackenzie Park in the amount of $266,085.00 and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the said construction in accordance with the contract documents as defined in the General Condition of Agreement. The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the proposal submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. W City Council Meeting January 25, 1996 Page 61 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Betty M. Johnson Secretary APPROVED AS TO CONTENT: ATTEST: Secretary COMPLETE ADDRESS: CITY OF LUBBOCK, TEXAS (OWNER) /s/ David R. Langston Mayor APPROVED AS TO FORM: /s/ Donald G. Vandiver Row Wall Electric CONTRACTOR By: /s Lynn B. Rowan TITLE: President Row Wall Electric Company P.O. Box 1914 Lubbock, Texas 79408 Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5086 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (26.) Bid #13452 - ACM Abatement at Mahon Library, and authorize same (Building Services). RESOLUTION #5087 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and Vanco Insulation, Inc., of Midland, Texas, to furnish and install all services and materials as bid for the ACM Abatement at Mahon Library, for the City of Lubbock, which contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. 61 City Council Meeting January 25, 1996 Page 62 Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: Ls/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney CONTRACT STATE OF TEXAS 8 COUNTY OF LUBBOCK 6 THIS AGREEMENT, made and entered into this 25th day of January 1996 by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through David R. Langston, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Vanco Insulation Abatement, Inc., of the City of Midland, County of Midland, and the State of Texas, hereinafter termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID NO. 13452--ACM Abatement at Mahon Library in the amount of $37,494.00 and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the said construction in accordance with the contract documents as defined in the General Condition of Agreement. The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the proposal submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. 62 City Council Meeting January 25, 1996 Page 63 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Betty M. Johnson Secretary APPROVED AS TO CONTENT: /s/ George Lisenbe ATTEST: Secretary CITY OF LUBBOCK, TEXAS (OWNER) /s/ David R. Langston Mayor APPROVED AS TO FORM: /s/ Donald G. Vandiver Vanco Insulation Abatement, Inc. CONTRACTOR By: /s/ Name not Legible TITLE: COMPLETE ADDRESS: Vanco Insulation, Inc. 580 South FM Road 1788 Midland, Texas 79706 Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to authorize Resolution #5087 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (27.) Bid #13455 - Pin -On Assemblies for Landfill Compactor (Solid Waste). West Texas Equipment Company --Total bid. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to approve low bids meeting specifications as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (28.) Consider Ordinance #9877 authorizing a traffic -control signal to be installed at the intersection of 34th Street and Milwaukee Avenue. ORDINANCE #9877 AN ORDINANCE AUTHORIZING A NEW TRAFFIC SIGNAL AT MILWAUKEE AVENUE AND 34TH STREET; AND PROVIDING FOR PUBLICATION. Jere Hart, City Traffic Engineer, presented staff comments. The opening of a new Frenship I.S.D. school at the corner of 43rd Street and Milwaukee Avenue has significantly increased the traffic at the intersection of 34th Street and Milwaukee Avenue. Working closely with the Frenship I.S.D. the Traffic Engineering Department did a signal warrant study in accordance with the Texas Manual on Uniform Traffic Control Devices in mid -December 1995, after school had been in session for approximately a week. This study indicated that a traffic signal was warranted. Because the paving at this intersection has not 63 City Council Meeting January 25, 1996 Page 64 been fully developed, the Traffic Engineering Department recommended that a signal installation using span wires and power poles be utilized until a future street project completes the entire intersection. Funds for this project are available through capital projects. Staff recommended approval of the first reading of this ordinance. Motion was made by Mayor Pro Tem Neugebauer, seconded by Councilmember Hernandez to pass on first reading Ordinance #9877 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (29.) Consider Ordinance #9878 establishing the date of the 1996 City of Lubbock Regular Municipal Election. ORDINANCE #9878 AN ORDINANCE ESTABLISHING THE DATE OF THE 1996 REGULAR MUNICIPAL ELECTION OF THE CITY OF LUBBOCK; AUTHORIZING THE MAYOR TO ORDER THE 1996 REGULAR MUNICIPAL ELECTION OF THE CITY OF LUBBOCK; AND PROVIDING AN EFFECTIVE DATE. Betty Johnson, City Secretary, presented staff comments. This ordinance establishes May 4, 1996, as the date of the 1996 Regular Municipal Election. The election will be for the purpose of filling the expired terms of the Mayor, Councilmembers from Districts 2, 4, and 6, and Municipal Court Judge. The City Secretary recommended approval of the ordinance. Motion was made by Councilmember Patterson, seconded by Councilmember Sitton to pass on first reading Ordinance #9878 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (30.) Consider Joint Election Resolution #5088 with Lubbock Independent School District authorizing the May 4, 1996, election to be a Joint Election. RESOLUTION #5088 WHEREAS, the City of Lubbock and Lubbock Independent School District are both required to conduct elections on May 4, 1996; and WHEREAS, Section 271.002 of the Texas Election Code provides for joint elections when an election is required upon the same day by two or more political subdivisions occupying all or part of the same territory; and WHEREAS, it is deemed to be in the best interest of the citizens residing in the City of Lubbock and Lubbock Independent School District to have a joint election on May 4, 1996, pursuant to the above cited provision of the Election Code; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK AND THE BOARD OF TRUSTEES OF LUBBOCK INDEPENDENT SCHOOL DISTRICT ACTING JOINTLY: City Council Meeting January 25, 1996 Page 65 THAT a joint election of the City of Lubbock and Lubbock Independent School District be held on May 4, 1996, under provisions of the Texas Election Code and other applicable law and in accordance with the following agreed terms: 1. That common precinct boundaries and voting places shall be designated by each governing body so far as is practical and expedient. 2. That a single set of election officers shall be agreed upon and designated by both governing bodies for the conduct of the election. Such officers shall include those qualified to service for each individual subdivision. 3. That the election shall be administered by Ms. Betty M. Johnson, City Secretary of the City of Lubbock, within the city limits of the City of Lubbock with Ms. Patti Flanagan of Lubbock Independent School District serving as assistant election officer. 4. That there will be early voting conducted April 15, 1996, to April 30, 1996, at the office of the City Secretary, 1625 13th Street, on weekdays, other than City holidays, during the regular business hours of the office of the City Secretary, which are from 8:00 a.m. to 5:00 p.m. Early voting by personal appearance will be conducted at the following branch early voting locations: Alderson Junior High School, 219 Walnut; Monterey High School, 3211 47th Street; South Plains Mall, 6002 Slide Road; United Supermarket No. 503, 112 N. University; United Supermarket No. 505, 401 Slide Road; United Supermarket No. 506, 1701 50th Street; and United Supermarket No. 543, 8201 Quaker Avenue. The hours and days of voting at the branch early voting locations are as follows: Alderson Junior High School (219 Walnut): April 15, 1996 - April 19, 1996, 8:00 a.m. - 5:00 p.m. April 22, 1996 - April 26, 1996, 8:00 a.m. - 5:00 p.m. April 29, 1996 - April 30, 1996, 8:00 a.m. - 5:00 p.m. Monterey High School (3211 47th): April 22, 1996 - April 26, 1996, 8:00 a.m. - 5:00 p.m. April 29, 1996 - April 30, 1996, 8:00 a.m. - 5:00 p.m. South Plains Mall (6002 Slide Road): April 15, 1996 - April 19, 1996, 8:00 a.m. - 6:00 p.m. April 20, 1996, 10:00 a.m. - 6:00 p.m. April 21, 1996, 1:00 p.m. - 6:00 p.m. April 22, 1996 - April 26, 1996, 8:00 a.m. - 6:00 p.m. April 27, 1996, 10:00 a.m. - 6:00 p.m. April 28, 1996, 1:00 p.m. - 6:00 p.m. April 29, 1996 - April 30, 1996, 8:00 a.m. - 8:00 p.m. United Supermarket No. 503 (112 N. University): April 15, 1996 - April 19, 1996, 10:00 a.m. - 6:00 p.m. April 22, 1996 - April 26, 1996, 10:00 a.m. - 6:00 p.m. April 29, 1996 - April 30, 1996, 10:00 a.m. - 6:00 p.m. United Supermarket No. 505 (401 Slide Road): April 15, 1996 - April 19, 1996, 10:00 a.m. - 6:00 p.m. April 22, 1996 - April 26, 1996, 10:00 a.m. - 6:00 p.m. April 29, 1996 - April 30, 1996, 10:00 a.m. - 6:00 p.m. 65 City Council Meeting January 25, 1996 Page 66 United Supermarket No. 506 (1701 50th Street): April 15, 1996 - April 19, 1996, 10:00 a.m. - 6:00 p.m. April 22, 1996 - April 26, 1996, 10:00 a.m. - 6:00 p.m. April 29, 1996 - April 30, 1996, 10:00 a.m. - 6:00 p.m. United Supermarket No. 543 (8201 Quaker): April 15, 1996 - April 19, 1996, 10:00 a.m. - 6:00 p.m. April 22, 1996 - April 26, 1996, 10:00 a.m. - 6:00 p.m. April 29, 1996 - April 30, 1996, 10:00 a.m. - 6:00 p.m. 5. That the preparation of election supplies, contacting of appropriate officials, publication and all other routine matters for those precincts with voting places within the City of Lubbock shall be the responsibility of the City Secretary of the City of Lubbock. 6. That each political subdivision shall be responsible for posting its own notices and maintaining records pertaining solely to its own election as custodian of its own records. Each political subdivision also shall be responsible for preparing that portion of the ballot pertaining to its own election and for conducting a "drawing for place on the ballot" for its own election at a location and time of its own choice. 7. That the official canvassing of ballots and announcements of results shall be done individually by each governing body, and each political subdivision shall issue its own certificates of election to the candidates elected to that political subdivision. 8. That in all precincts where there are voters residing outside the jurisdiction of one of the political subdivisions, but inside the other political subdivision, such voters shall be given ballots containing only the names of those candidates for whom they are qualified to vote. Write in votes shall be cast on the ballot at the indicated space. 9. That a joint ballot and joint ballot boxes shall be used for this election and that the sealed ballot box procedure established by Subchapter C, Chapter 127, Texas Election Code, shall be used for this election. 10. The City Secretary is hereby appointed as early voting clerk to oversee joint early voting. 11. That each entity shall pay its proportionate share of the common costs attributable to the joint election activities necessary for the conduct of the joint election. Resolved by the City Council on this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ BeM M. Johnson Betty M. Johnson, City Secretary City Council Meeting January 25, 1996 Page 67 Resolved by the Board of Trustees of Lubbock Independent School District this 8th day of February 1996. /s/ Bill Miller BILL MILLER, PRESIDENT ATTEST: /s/ Roy Grimes Roy Grimes, Secretary Betty Johnson, City Secretary, presented staff comments. For numerous years the City of Lubbock and Lubbock Independent School District have held joint elections in order to achieve cost savings for both entities as well as convenience to the voters. The Joint Election Resolution sets out issues on which City and School District staff have agreed upon. The terms are as follows: Use of the same polling places and election officials where applicable. Betty Johnson, City Secretary, as election administrator and Patti Flanagan, LISD representative, as assistant election officer. Early voting by personal appearance beginning April 15, 1996, and extending through April 30, 1996. The City Secretary's office will be the main early voting polling place, with seven branch locations for the entire period or for a portion of the period. Each political subdivision shall be responsible for posting notices, maintaining official records, preparation of ballot, and conduct of drawing for ballot position. Each political subdivision shall be responsible for its official canvassing of ballots and announcement of results. Each political subdivision shall pay its proportionate share of common costs. A joint ballot and joint ballot boxes shall be used for this election and the sealed ballot box procedure established by Subchapter C, Chapter 127, Texas Election Code, shall be used for this election. The City Secretary recommended that the Joint Election Resolution be approved. Motion was made by Councilmember Patterson, seconded by Councilmember Sitton to authorize Resolution #5088 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. 67 City Council Meeting January 25, 1996 Page 68 (31.) Consider Resolution #5089 authorizing the Mayor to execute for and on behalf of the City of Lubbock a contract between the City of Lubbock and Market Lubbock Economic Development Corporation (Market Lubbock) for economic development initiatives. RESOLUTION #5089 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Management Agreement by and between the City of Lubbock and Market Lubbock Economic Development Corporation, which Agreement is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 25th day of January 1996. /s/ David R. Langston DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Debra B. Forte' Debra Forte', Assistant City Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of the Grant Management Agreement by and between the City of Lubbock and Market Lubbock Economic Development Corporation is filed with Resolution No. 5089. Debra Forte', Assistant City Manager, presented staff comments. On October 10, 1995, the Lubbock City Council created Market Lubbock, Inc., a non-profit corporation responsible for creating, managing, operating and supervising programs and activities for the purpose of promoting, assisting and enhancing economic development within and around the City of Lubbock. This agreement delegates to Market Lubbock, Inc. the management and supervision of economic development programs and activities funded with revenues mostly derived from the equivalent of three cents of the property tax rate. The proposed agreement with the City and Market Lubbock, Inc. provides City Council Meeting January 25, 1996 Page 69 funding for programs for the purpose of development and diversification of the economy of the city, elimination of unemployment and underemployment and development and expansion of commerce. These funds may be spent for day-to-day operations of the corporation, including salaries, supplies, incentives and other expenses incurred in carrying out the mission. Projections are that $1.6 million will be transferred annually as well as a one-time transfer of the balances available in the economic development fund of approximately $4 million. Staff recommended approval of this resolution. Motion was made by Mayor Pro Tem Neugebauer, seconded by Councilmember Ince to authorize Resolution #5089 as recommended by staff. Motion carried: 7 Yeas; 0 Nays. (35.) Confirm appointment of Holly Kidd to the Citizens Traffic Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Holly Kidd to the Citizens Traffic Commission. Motion carried: 7 Yeas; 0 Nays. (36.) Confirm reappointment of Vickie Bennett, Tommie Hatch, Mary Pineda and Wilma Wright and appointment of Palmira Perea-Hay, Linda Middleton and Kay Ward to the Committee for Women. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to reappoint Vickie Bennett, Tommie Hatch, Mary Pineda, and Wilma Wright, and appoint Palmira Perea-Hay, Linda Middleton and Kay Ward to the Committee for Women. Motion carried: 7 Yeas; 0 Nays. (37.) Confirm appointment of Julio Llanas and Larry Rogers to the Community Services Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Julio Llanas and Larry Rogers to the Community Services Commission. Motion carried: 7 Yeas; 0 Nays. (38.) Confirm appointment of Annie Hutchinson as Chair of the Community Development Advisory Committee. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Annie Hutchinson as Chair of the Community Development Advisory Committee. Motion carried: 7 Yeas; 0 Nays. M. City Council Meeting January 25, 1996 Page 70 (39.) Confirm reappointment of Connie Coleman, Sue Dickson and Jim Riddle and appointment of Tony Aguilar to the Neighborhood Redevelopment Commission/Urban Renewal Board. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to reappoint Connie Coleman, Sue Dickson and Jim Riddle and appoint Tony Aguilar to the Neighborhood Redevelopment Commission/Urban Renewal Board. Motion carried: 7 Yeas; 0 Nays. (40.) Confirm reappointment of Ramon Gallegos, Molly Irvin and Abby Quinn to the Planning and Zoning Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to reappoint Ramon Gallegos, Molly Irvin and Abby Quinn to the Planning and Zoning Commission. Motion carried: 7 Yeas; 0 Nays. (41.) Confirm reappointment of Gene Bals and Bill Grisham to the Structural Standards Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to reappoint Gene Bals and Bill Grisham to the Structural Standards Commission. Motion carried: 7 Yeas; 0 Nays. The City Council recessed into executive session at 10:27 a.m. (32.) Hold an executive session, in accordance with V.T.C.A. Government Code, Section 551.074(a)(1), to discuss personnel matters (City Manager). (33.) Hold an executive session, in accordance with V.T.C.A. Government Code, Section 551.071(1)(A), to discuss pending or contemplated litigation (Lubbock Power & Light and Water Utilities). (34.) Hold an executive session, in accordance with V.T.C.A. Government Code, Section 551.072, to discuss purchase, exchange, lease, or value of real property (Culture & Leisure Services). The Council reconvened in regular session at 12:44 p.m. 70 City Council Meeting January 25, 1996 Page 71 There being no further business to come before Council and without objection, the meeting was adjourned at 12:45 p.m. Mayor Pro Tern Neugebauer, Councilmember Sitton, Councilmember Ince were abse m ity Council Chambers. n AVID R. LANGSTON. MAY ATTEST: gcb�;')-k ��4' Betty Kf Johnso , City Secretary Read and approved this the 8th day of ATTEST: Betty ithnsoCn,'Oity Secretary 71