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HomeMy WebLinkAboutMinutes - City Council - Regular - 7/22/1993CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING JULY 22, 1993 10:00 A.M. The City Council of the City of Lubbock, Texas met in regular session on the 22nd day of July, 1993 in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 10:00 a.m. Present: Mayor Pro Tem Randy Neugebauer, Councilmember T. J. Patterson, Councilmember M. J. Aderton, Councilmember Alex Cooke, Councilmember Max Ince, Acting City Manager Bob Cass, City Attorney John C. Ross, Jr., and City Secretary Betty Johnson. Absent: Mayor David Langston. Mayor Pro Tem Neugebauer called the meeting to order at 10:35 A.M. ( 1.) The Invocation was given by Jim Bertram, Assistant City Manager for Development Services. ( 2.) The Pledge of Allegiance was given in unison by those in the Council Chambers. ( 3.) Board Appointments 93-52B-621-511 ( 4.) According to staff memo, Chuck Kershner requested a loudspeaker permit for a barbecue and dance he is hosting Saturday, July 23, 1993, from 7:00 p.m. to 11:00 p.m. at the Four Bar K Ranch facility, 2811 98th Street. Since Mr. Kershner hosts numerous functions at the Four Bar K Ranch for various community functions, the City has on file a signed copy of an agreement between Mr. Kershner and the city approving Mr. Kershner's activities without the requirement for acquiring petition signatures from area residents for every scheduled event. Even though this loudspeaker permit request is routine, and the city does have an agreement with Mr. Kershner, it has been almost two years since Mr. Kershner's last request. Staff recommended that Council request an update from Mr. Kershner of the agreement reflecting more recent approval of the area residents. Staff recommended approval for a loudspeaker permit. Motion was made by Councilmember Patterson, seconded by Councilmember Cooke to approve the request of Chuck Kershner for a loudspeaker permit for July 23, 1993. Motion carried: 5 Yeas; 0 Nays. July 22, 1993 Page 622 ( 5.) Motion was made by Councilmember Aderton, seconded by Councilmember Ince to approve the minutes of the July 8, 1993 Regular City Council Meeting and the July 14, 1993 Special City Council Meeting. Motion carried: 5 Yeas; 0 Nays. 93-52B-622-512 ( 6.) 93-52B-622-513 ( 7.) 93-52B-622-514 ( 8•) 93-52B-622-515 ( 9•) 93-52B-622-516 (10.) BID #12483--Gas chromatograph Later Treatment). OI Corporation, College Station Motion was made by Councilmember Aderton, seconded by Councilmember Ince to authorize low bid meeting specifications. Motion carried: 5 Yeas; 0 Nays. BID #12582--Annual pricing for traffic marking paint (Central Warehouse). Centerline Industries, Inc., Ennis--3,300 gl. yellow water base paint; 2,750 gl. white water base traffic paint. Motion was made by Councilmember Aderton, seconded by Councilmember Ince to authorize low bid meeting specifications. Motion carried: 5 Yeas; 0 Nays. BID #12623--Hydraulic breaker (Fleet Services). Associated Supply Co., Inc. --Hydraulic breaker Spec. #729. Motion was made by Councilmember Aderton, seconded by Councilmember Ince to authorize low bid meeting specifications. Motion carried: 5 Yeas; 0 Nays. ZONE CASE NO. 2706 (North of South Loop 289 and East (from 300 square feet to 672 square feet) on a tract out of Section 5. Block E. The proponent requested continuance of this hearing until the August 26, 1993 City Council meeting since approval would require a 6/7 vote by Council. Motion was made by Councilmember Ince, seconded by Councilmember Aderton to approve this request for continuance of the hearing for Zone Case #2706. Motion carried: 5 Yeas; 0 Nays. Hold a public hearing to consider the reouest of Texland Petroleum for an Oil and Gas Drilling Permit for a tract located approximately 75 feet north of East Erskine and 75 feet east of North Quirt. Designation of well is Texland-Lif-Lubheirs #17. July 22, 1993 Page 623 93-52B-623-517 (11.) Consider approval of an Oil and Gas Drilling Permit for Texland-Lif-Lubheirs #17. Mayor Pro Tem Neugebauer opened the public hearing at 10:50 a.m. Dub Bratcher appeared on behalf of Texland Petroleum to request an oil and gas drilling permit for Texland-Lif-Lubheirs #17. Mayor Pro Tem Neugebauer closed the hearing at 10:52 a.m. According to staff memo, on July 6, 1993, an application for a permit to drill the above described well was received. The well is for injection in an approved secondary recovery unit and will not have a pump jack at the site. The application is substantially in order. The secondary recovery unit has been approved by the Texas Railroad Commission. Texland proposes earth sludge pits and no landscaping at the well site. The blow-out protector has a minimum rating of 3,000 psi. Disposal of waste materials is proposed at a Railroad Commission approved landfill in Lubbock County. Access to the drill site is proposed from Erskine on private property. SHORT TERM IMPACTS: A minimal impact is expected for the short term since the area south of Loop 289 and east of Quirt is uninhabited and current use is agricultural. The well is approximately 1,500 feet north of existing residential, which is south of East Dartmouth. Two churches are immediately across the street at this site. As noted, a pump jack will not be on this property after initial drilling. Only a small brown steel box about 5 feet tall will mark the spot. POTENTIAL LONG TERM IMPACTS: The land area surrounding this lease is designated "residential" on the Comprehensive Land Use Plan. Since little additional development is projected in the immediate area, and the life of the well field is limited, few long term negative impacts are anticipated. RECOMMENDED PERMIT CONDITIONS: 1. No hydrocarbon lubricant (waste oil) will be used to free -up the hole during drilling until after the first series of surface casing has been set to 350 feet or greater. 2. The permittee will require that a first series of casing be set when drilling reaches a depth of 350 to 400 feet. The permittee will notify the Lubbock office of the Texas Railroad Commission for the intended dates for casing the well. 3. The first and second series of casing will be in substantial compliance with applicable portions of Rule 13 of the Texas Railroad Commission. July 22, 1993 Page 624 93-52B-624-518 (12.) 4. The permittee will meet all other conditions of Section 14, Article VI of the Lubbock Code and those specifications indicated within the application of Texas for Texland- Lif-Lubheirs #17. Staff recommended approval. Motion was made by Councilmember Aderton, seconded by Councilmember Patterson to approve the request of Texland Petroleum for an oil and gas drilling permit for Texland-Lif-Lubheirs #17 with conditions recommended by staff. Motion carried: 5 Yeas; 0 Nays. Consider Resolution #4203 authorizing the Riaht-Of- Way Department to make an offer to Porter Jaushlin and wife, Jorgennia L. Jaushlin, for Lot 1 and the east one-half of Lot 2. Block 13, Myrtle Slaton Addition (3401 39th Street). RESOLUTION #4203 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for the widening of Indiana Avenue, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes to proceed with the acquisition of lands as needed for such purposes as aforesaid; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title to the following described tract of land located in Lubbock County, Texas, be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: Lot 1 & East half of Lot 2, Block Thirteen (13), Myrtle Slaton Addition, an addition to the City of Lubbock, Lubbock County, Texas July 22, 1993 Page 625 SECTION 2. THAT the owners of said tracts, including Porter Jaushlin, and his wife, Jorjennia L. Jaushlin, BE offered through the Right -of -Way Department of the City of Lubbock the amount of $79,000, which is the amount appraised as the value and total damages for the fee simple title and acquisition of said real estate hereinabove described, for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock is hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title to said land as hereinabove described for public purposes and municipal purposes. Passed by the City Council this 22nd day of July, 1993. /s/ Randy Neugebauer Randy Neugebauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucv Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Harold Willard Harold Willard, Assistant City Attorney According to staff memo, this residential property is being acquired for the widening of Indiana Avenue from 34th Street south to 50th Street. This house is located at the southwest corner of 39th Street and Indiana Avenue (3401 39th Street). The funds to purchase it come from undesignated/unreserved funds in the street capital projects fund, and this account will be reimbursed when the bonds for the Indiana Avenue Widening Project are sold in October. This property was appraised by Jimmy Goddard, M.A.I., for $79,000 and reviewed by Adam Klien. The Right -Of -Way Department agrees with the $79,000 valuation and recommended Council approval for R-O-W to make an offer to the Jaushlins for $79,000. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to authorize Resolution #4203 as recommended by staff. Motion carried: 5 Yeas; 0 Nays. July 22, 1993 Page 626 93-52B-626-519 (13.) Lubbock County Hospital District. RESOLUTION #4204 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a tripartite agreement between the City of Lubbock, University Medical Center and Chatman Memorial Center, Inc. which incorporates the May 1993 Community Development Funding Agreement between the City and Chapman and provides for the oversight and administration of the restoration of Chapman Hospital. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 22nd day of July, 1993. /s/ Randy Neugebauer Randy Neugebauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Sandy Ogletree Sandy Ogletree, Housing & Community Development Administrator APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Assistant City Attorney A copy of the Tripartite Agreement between the City of Lubbock, University Medical Center and Chatman Memorial Center, Inc. is filed with Resolution No. 4204. In May, the City Council approved a funding agreement with the Chatman Memorial Center for the restoration of the Chatman Clinic. Since that time there has been discussion that additional clarification is needed. This proposal will amend the City of Lubbock's funding agreement to include the additional clarification. This addendum will be entered into by the Lubbock County Hospital District, the Chatman Memorial Center, and the City of Lubbock. The Agreement will further stipulate the responsibilities and duties of the parties associated with the project as well as the calculation of the project costs. July 22, 1993 Page 627 At this time the bids for the construction have been secured and the following is a recap of the project costs which are identified within the Amended Agreement: Construction Cost $558,319.00 Architectural Fees 33,499.14 Landscaping 15,000.00 $606,818.14 The City of Lubbock's contribution of 33 percent of the project cost, not to exceed $250,000, has not been amended. With this calculation the City of Lubbock's contribution will be approximately $202,252.49. Staff recommended Council approval of this amendment and for the City to proceed with the award of the construction contract. Motion was made by Councilmember Patterson, seconded by Councilmember Cooke to authorize Resolution #4204 as recommended by staff. Motion carried: 5 Yeas; 0 Nays. 93-52B-627-520 (14.) Consider Ordinance #9632 amending the speed zone schedule of the Lubbock Code, Section 16-175.1. to provide for a change in the speed limit on a portion of Frankford Avenue from 82nd to 98th Streets. ORDINANCE #9632 AN ORDINANCE AMENDING THE PRIMA FACIE SPEED LIMIT ON FRANKFORD AVENUE FROM 500 FEET SOUTH OF SPUR 327 TO 98TH STREET TO BE 45 MPH; PROVIDING A PENALTY, PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. 93-52B-627-521 (15.) According to staff memo, recent development and land use changes adjacent to Frankford Avenue from 82nd Street to 98th Street have resulted in a need for the speed limit to be reduced from 55 MPH to 45 MPH, in accordance with the "Procedure for Establishing Speed Zones" as provided by the Texas Department of Transportation. Staff recommended approval of this ordinance. Motion was made by Councilmember Cooke, seconded by Councilmember Ince to pass on first reading Ordinance #9632 as recommended by staff. Motion carried: 5 Yeas; 0 Nays. roof renovations at the Lubbock International Airport. This item was deleted from the agenda. July 22, 1993 Page 628 93-52B-628-522 (16.) RESOLUTION #4205 3aaM.911*1111kT1I0X'-TA1BI:ff@ICKKIII10@1we] a9104aKK#1 =AI1:33#14 THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Lease Agreement by and between the City of Lubbock and Lykes Cartage Company, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 22nd day of July, 1993. /s/ Randy Neuaebauer Randy Neugebauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Bern E. Case Bern E. Case, Director of Aviation APPROVED AS TO FORM: /s/ Anthony J. Williams Anthony J. Williams, Assistant City Attorney A copy of the Lease Agreement between the City of Lubbock and Lykes Cartage Company is filed with Resolution No. 4205. According to staff memo, Lykes Cartage Company, Inc. forwards freight for companies such as Burlington Northern. Lykes picks up freight from various carriers and delivers it to their destination. Lykes Cartage has agreed to lease space on the freight level of the Passenger Terminal building. The previously unused space consists of 1427.5 square feet. This lease will be for a term of two years at the rate of $1,490.55 per month (or $17,886.57 per year) and will be subject to annual CPI adjustments. The addition of this new freight tenant to the airport is indicative of the growth that continues to be experienced in the air freight industry. Lykes Cartage has reserved the right to transfer to the new air freight complex if it is completed during the term of their lease. Staff has approved this lease, and the Airport Board unanimously recommended it for approval at their February 17, 1993 Board meeting. July 22, 1993 Page 629 Motion was made by Councilmember Patterson, seconded by Councilmember Cooke to authorize Resolution #4205 as recommended by the Airport Board and city staff. Motion carried: 5 Yeas; 0 Nays. 93-52B-629-523 (17.) Consider Resolution #4206 authorizing the Mayor to execute a lease with Midway Development Companies, Inc. for a ground lease agreement at Lubbock International Airport. RESOLUTION #4206 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a lease by and between the City of Lubbock and Midway Development Company, Inc., for the purpose of constructing an air cargo handling building, such lease being attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 22nd day of July, 1993. /s/ Randy Neugebauer Randy Neugebauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Bern E. Case Bern E. Case, Director of Aviation APPROVED AS TO FORM: /s/ Anthony J. Williams Anthony J. Williams, Assistant City Attorney A copy of the Ground Lease Agreement between the City of Lubbock and Midway Development Company, Inc., is filed with Resolution No. 4206. According to staff memo, the business of air freight is a dynamic aspect of the economic impact that the Lubbock International Airport (LIA) has on the entire region. However, this impact and the strategic role that air freight plays in the overall make-up of the airport is one of which the general public is largely unaware. July 22, 1993 Page 630 Business is thriving with air freight companies, and at Lubbock International the amount of overnight express mail alone has grown steadily to a rate in excess of 12,000,000 pounds annually. The major reason for this at LIA is because air freight carriers are using Lubbock as a hub for their operation in much the same way that the passenger carriers have developed hubs for their patrons. The amount of freight being lifted at LIA actually originates in a huge area that is bordered on the north by southern Kansas and on the south close to the Mexican border which is over 400 miles top to bottom. To the west, Eastern New Mexico is included, and, to the east, it reaches slightly beyond Abilene. This area, larger than most states, is hubbing into Lubbock with trucks and small aircraft. Large aircraft then meet these trucks and smaller aircraft and exchange cargo for the trip beyond Lubbock. The air freight companies' hubbing operations account for some 26 flights per day in these operations. Air freight is a prosperous business in any airport, and the competition is fierce to attract air freight companies to all airports. In 1991, Airborne Express indicated a need for on -airport facilities in order to maintain the growth they were experiencing. Airborne said that they had been approached by the Midland Airport officials to move their hubbing operation to their airport; however, it would be more feasible for them to stay in this area if facilities could be made available. It has been a high priority of the City to retain this business ever since. This particular need was anticipated in the Airport Master Plan and through lengthy negotiations with Airborne and Midway Development Companies, Inc., a site has been selected. The Airport staff advised that the timing of the execution of ground lease documents with Midway is critical so that it can coincide with plans for the construction of the taxiway and ramp necessary to service the facility. Staff pointed out that the taxiway and ramp are estimated to cost approximately $3 million, an expense to be borne by the City and funded through Passenger Facility Charges (PFC's). Midway Companies, Inc., the company which will construct the facility on Airport property, is requesting a lease with the City for approximately 85,470 square feet of unimproved land on the Airport's northwest side. This land will be leased to Midway for the standard rate of $.1005 per foot per year which will total $8,589 per year. The rate will be subject to CPI adjustments annually, and the term will be for 20 years with an option to renew for an additional 20 years. The facility is designed to be between 20,000 and 30,000 square feet and is estimated to cost in excess of $1,000,000. PFC funding eligibility approval was received by the Airport on July 13 from the Federal Aviation Administration. The Airport will, at a later date, submit a ramp use agreement with Airborne for its use of the ramp to be constructed. Additionally, staff anticipated that other large air freight companies will be pursuing plans to construct facilities in this new air cargo complex. July 22, 1993 Page 631 93-52B-631-524 (18.) Staff approved this lease, and the Airport Board unanimously recommended it to the City Council for approval in their June 16, 1993 Board meeting. Motion was made by Councilmember Cooke, seconded by Councilmember Aderton to authorize Resolution #4206 as recommended by Staff. Motion carried: 5 Yeas; Nays. Texas. RESOLUTION #4207 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a grant application and associated documents for the "All Kids Count" program of the Robert Wood Johnson Foundation, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 22nd day of July, 1993. /s/ Randy Neugebauer Randy Neugebauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Public Health Administrator APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of the All Kids Count Program Application (Robert Woods Johnson Foundation) is filed with Resolution No. 4207. According to staff memo, for the past year the City of Lubbock has utilized a $132,926 grant from the Robert Wood Johnson Foundation to develop a plan for immunizing and tracking immunizations of children under five. David Weil of Saint Mary of the Plains Hospital has chaired 176 volunteers representing 153 agencies and organizations studying the problems and developing a plan to increase the immunization levels of South Plains children. July 22, 1993 Page 632 Approximately 58,000 children under the age of four live in the Panhandle and South Plains area of West Texas. Approximately 30,000 children in the South Plains area are not up-to-date on their immunizations. On the average, 62 percent of two- year -olds in this area are not properly immunized against vaccine preventable diseases (in Lubbock County, it is 55.2 percent). The task force members recommended a computer to be located at the Texas Department of Health (TDH), Region 2 office in Lubbock. Area health care providers would be provided with hardware and/or software with the capacity to electronically transfer data to the central database located at TDH. Another method of transferring data between agencies and the central computer would be by exchanging diskettes via courier or mail. Interested public and not -for -profit providers will be linked to the system during the first two years; private providers will be connected the third and fourth years. Within the past five years, more than 4,400 Texas children under the age of five have had measles; 14 children have died from complications of the disease. This grant proposal would form a partnership between Lubbock City Health Department, Texas Department of Health, Texas Tech University and 219 communities in the region to immunize and track children under the age of five. This four year proposal (November 1, 1993 through October 31, 1997) requests $506,975 from the Robert Wood Johnson Foundation with another $684,093 coming from in -kind contributions, Texas Department of Health, and area foundations and organizations. Staff recommended the Council approval. Motion was made by Councilmember Patterson, seconded by Councilmember Ince to authorize Resolution #4207- as recommended by Staff. Motion carried: 5 Yeas; 0 Nays. July 22, 1993 Page 633 93-52B-633-525 (19.) Consider Resolution #4208 authorizing the City of Lubbock Solid Waste Department to submit proposals for solid waste services for the cities of Levelland and Littlefield. RESOLUTION #4208 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City of Lubbock Solid Waste Department is hereby authorized to submit proposals for solid waste services to be performed under intergovernmental agreements with the cities of Levelland and Littlefield in accordance with the Sanitation Services Proposals attached hereto and made a part hereof for all intents and purposes. Passed by the City Council this 22nd day of July, 1993. /s/ Randy Neugebauer Randy Neugebauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ J. Robert Massengale Robert Massengale, Assistant City Manager/Financial Services APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney On Thursday, July 8, 1993 and Tuesday, July 13, 1993, proposals were submitted by the Solid Waste Management Department to the Cities of Littlefield and Levelland, respectively. The proposals were in response to their RFP's regarding waste collection and disposal with each proposal was prepared reflecting the following costs: 1. Truck Operation Cost 2. Truck Conversion Cost 3. Truck Depreciation Cost 4. Container Maintenance 5. Operator Cost 6. Communication Cost 7. Insurance Cost 8. Toll Free Customer Service Number Cost 9. Disposal Cost 10. Indirect Cost 11. Profit 12. Performance Bond Cost July 22, 1993 Page 634 The proposals included prices for the following services: 1. Residential once a week pickup 2. Bulk Waste Collection a. Base Bulk Proposal - alley collection of brush, white goods and other large items. b. Alternative Bulk Proposal - proposer designed collection of brush, white goods and other large items. 3. Commercial 1-6 times per week pickup 4. Other a. 40 yd open top container (roll off box) b. 42 yd compactor C. 4 yd stationary compactor d. 5 yd stationary compactor 5. Equipment Bid - this includes bids to purchase their collection vehicles, landfill equipment, and dumpsters. 6. Bid Bond, Performance Bond, and Insurance. Only the Levelland proposal included the price for these services. Prices for the Littlefield Proposal will be added during final negotiations. In both Littlefield and Levelland proposals, the City of Lubbock proposal has been the apparent high cost proposal. However, all proposals are being evaluated by the cities' respective evaluation teams to determine actual costs. Staff recommended that Council authorize a resolution ratifying the City of Lubbock Solid Waste Management Department proposals on solid waste services for the cities of Littlefield and Levelland. Staff noted that this does not mean that the City of Lubbock is the successful bidder; it only allows staff to continue negotiations. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to authorize Resolution #4208 as recommended by Staff. Motion carried: 5 Yeas; 0 Nays. July 22, 1993 Page 635 93-52B-635-526 (20.) Consider Resolution #4209 authorizing the Mayor to execute for and on behalf of the City of Lubbock a Modification of Contract to the water supply contract with Reese Air Force Base. RESOLUTION #4209 WHEREAS, Reese Air Force Base has requested additional water utility service to its water system by the City of Lubbock; and WHEREAS, the City Council believes that it would be in the best interest of the City of Lubbock and Reese Air Force Base to provide such increase service; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Modification of Contract to the water supply contract with Reese Air Force Base, which Modification of Contract is attached herewith and which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 22nd day of July, 1993. /s/ Randy Neuaebauer Randy Neugebauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson L.. Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Dan A. Hawkins Dan A. Hawkins, Director of Water Utilities APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of the Modification Contract to the Water Supply Contract with Reese Air Force Base is filed with Resolution No. 4209. According to staff memo, the purpose of this modification is to provide additional water service as requested by the U.S. Government as a result of ground water contamination to areas along the 4th Street corridor. Providing this additional water service will require installation of some 13,200 feet of 12 inch water main from 4th Street and Wausau Avenue to 4th Street and Quitsna Avenue (War Highway), initially providing water service to three businesses near the southeast corner of the intersection of 4th Street and War Highway. Proposed construction and properties to be served lie within the city limits of the City of Lubbock. July 22, 1993 Page 636 By Modification of Contract, Reese Air Force Base and the Department of the U.S. Air Force will pay the unit price cost from the pro rata ordinance of this project (estimated at $198,719.00). The price of contract work will be determined by bids scheduled to be received in August, 1993, and all work should be completed by December, 1993. The City of Lubbock Water Utilities Engineering Department will perform all engineering work including, plans, specifications and inspection. The City of Lubbock will own and operate the main after construction, as part of the public water distribution system. Since the construction of this water main extension fits into the Water Utilities "Master Plan" for far West Lubbock, staff recommended approval of this resolution. Staff will shortly submit for Council approval an amendment to the ordinance governing sale of water outside the City limits. Motion was made by Councilmember Patterson, seconded by Councilmember Ince to authorize Resolution #4209 as recommended by Staff. Motion carried: 5 Yeas; 0 Nays. 93-52B-636-527 (21.) Consider Resolution #4210 authorizing the Mayor to sign an agreement and related documents with the Community Health Center of Lubbock (CHCL). RESOLUTION #4210 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement and all related documents during the effective dates of the Agreement with the Community Health Center of Lubbock. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 22nd day of July, 1993. /s/ Randy Neugebauer Randy Neugebauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: /s/ Betty M. Johnson Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: /s/ Jim Bertram Jim Bertram, Assistant City Manager APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Assistant City Attorney A copy of the Agreement between the City of Lubbock and the Community Health Center of Lubbock is filed with Resolution No. 4210. July 22, 1993 Page 637 According to staff memo, the Community and Neighborhood Services Department (Information and Referral Office) and the Health Department have been working with the Community Health Center of Lubbock (CHCL) since February, 1992 on the HB7 Pilot Project. The HB7 Pilot Project had automation and computer linkage of agencies as a major component. In their role as an internal support department, the Information Services Department has been serving to advise both the Community and Neighborhood Services Department and the Health Department on automation requirements so that the City's own LAN system and the CHCL LAN system could work together. Information Services has already contributed services with value exceeding $4,500 to this project. CHCL has proposed contracting with the City to serve as the LAN administrator since City departments are integrally involved with HB7 and since the services of a full-time LAN administrator are not necessary. The Information Services Department of the City will also be developing the Information and Referral software which will be integrated into the HB7 project. Agencies currently participating in this project include Catholic Family Services, City of Lubbock Community and Neighborhood Services, City of Lubbock Health Department, Lubbock Children's Health Clinic, Lubbock Regional Mental Health/Mental Retardation, Presbyterian Center Doctor's Clinic, Texas Commission for the Blind, Texas Department of Health, Texas Department of Human Services and Texas Rehabilitation Commission. The potential benefits of this program center around improved client access to services, increased efficiency in agencies, avoidance of duplication of services, and potential long-term resolution to client's problems. The City of Lubbock Information Services Department will be reimbursed for supplies and materials needed and will receive a sum of $3,000 for the LAN administrator. The remainder of the funds is designated for the expansion of the Community and Neighborhood Services Department to accommodate space requirements in their HB7 role. Information and Referral has already received one computer for the HB7 project, and staff anticipates a need for an additional one. Currently, the computers are stationed in inaccessible locations with no work space, and this makes utilization of the equipment difficult, and almost impossible. Due to the involvement of City departments and the fact that technical assistance will not require a full-time position, CHCL has requested that the City serve as LAN administrator. The City would receive reimbursement in the amount of $28,860 for the period through September 30, 1993. The budget is as follows: Materials/Supplies $ 5,000 Software (ie. FoxPro) and hardware (cable, etc.) LAN Administrator 3,000 Remodeling of Office Space 20,860 July 22, 1993 Page 638 Renovations will include adjustment of office space for the Information and Referral staff, as well as an office for the Neighborhood Coordinator. Due to the comprehensive services the City will be able to provide, City staff recommended approval of this agreement. Motion was made by Councilmember Aderton, seconded by Councilmember Patterson to authorize Resolution #4210 as recommended by Staff. Motion carried: 5 Yeas; 0 Nays. 93-52B-638-528 (22.) Hold an executive session, in accordance with Article 6252-17, Sec. 2(e), VATS, to discuss pending litigation (Planning Department). There being no further business to come before Council, motion was made by Councilmember Patterson, seconded by Councilmember Cooke to adjourn the meeting at 1:52 p.m. Motion carried: 5 Yeas; 0 Nays. Randy NdYgebauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: Betty M. Johnso City Secretary Read and approved this the 12th day of August, 1993. IC�C�v�o Randy NeugLsbauer Mayor Pro Tem for DAVID R. LANGSTON, MAYOR ATTEST: &CZ,- a Betty M. Johnso , City Secretary