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HomeMy WebLinkAboutMinutes - City Council - Special - 4/21/2020 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING April 21, 2020 11:00 A.M. The City Council of the City of Lubbock, Texas met in special session on the 21st of April,2020, via video conference and teleconference,at 11:00 a.m. 11:04 A.M. CITY COUNCIL CONVENED Via Video Conference and Teleconference Present: Mayor Daniel M. Pope; Mayor Pro Tem Jeff Griffith; Council Member Juan A. Chadis; Council Member Latrelle Joy; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; First Assistant City Attorney Mitch Satterwhite Absent: Council Member Randy Christian This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the,following order: • Citizen Comments; Item 2; and Executive Session. •No quorum, of the City Council, was present for all other items. 1. PUBLIC COMMENT- Any member of the public wishing to address the Electric Utility Board or the City Council, regarding any matter posted on the Electric Utility Board Agenda or the City Council Agenda, may submit a public comment by email at 1plcitizencommentsammylubbock.us no later than 9:00 a.m. on April 21, 2020. Each comment will be read aloud for a period of time not to exceed three minutes, in accordance with the practices and procedures of the Electric Utility Board and the City Council. There were no public comments submitted for this item. 2. Presentation and discussion of administrative, operational, and financial impacts and issues caused by or related to the COVID-19 pandemic, as well as measures implemented to mitigate or address the same. Andy Burcham, chief financial officer for Lubbock Power& Light(LP&L); and David McCalla, chief executive officer for LP&L, gave a presentation and led discussion on administrative, operational, and financial impacts as they relate to the COVID-19 pandemic, and answered questions from the City Council and Electric Utility Board. Special City Council Meeting April 21,2020 Page 2 of 6 3. EXECUTIVE SESSION This meeting was called into a closed session at 11:35 a.m. under the provisions of Section 551, Texas Government Code. The meeting was called back into a public session at 12:40 p.m. 3. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power& Light: 3. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 3. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 3. 1. 3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies. 3. 1. 4. Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 3. 1. 5. Discuss and deliberate risk management information, contracts, and strategies, including fuel hedging and storage. 3. 2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (i) Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos. 48909 and 49151 related to Order issued in the Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket Nos. ER 19-675-000 and EL 19-83-000; (iii) legal advice and counsel regarding Evans v. Cily of Lubbock, Cause No. 2017-528,303, proceeding in the 72nd District Court of Lubbock County, Texas (iv) real property processes and acquisitions; (v) legal advice and counsel regarding regulatory matters with the Railroad Commission of Texas, Docket Nos. 065472 and 066039. 3. 3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.072,to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power& Light transmission and distribution easements (Electric Utility Easements). Regular City Council Meeting April 21,2020 Page 3 of 6 1:00 p.m. -Approximately - Following the completion of the Executive Session,the City Council and the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 1:00 p.m. However, this is an approximation and the Board and City Council may —� begin the open session earlier or later depending on when the Executive Session is complete. 4. REGULAR AGENDA 4. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting of March 17, 2020. *This item was deleted. 4. 2. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, and LP&L staffing and performance. *This item was deleted. 4. 3. Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering,tariff and billing, and service issues. *This item was deleted. 4. 4. The Board will consider a resolution regarding possible action on the Power Cost Recovery Factor ("PCRF"),the PCRF providing for the recovery by LP&L of all power costs incurred by LP&L in serving system demand and energy requirements, as more particularly defined in LP&L's Electric Rate/Tariff Schedule, as adopted by the City Council of the City of Lubbock on September 10, 2019, Resolution No. 2019-R0321. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution ratifying the Settlement Agreement and Release of All Claims, entered into on March 9, 2020, by and between Peter Evans,Timothy Evans, and the City of Lubbock, acting by and through Lubbock Power& Light, for the disposition of Evans i,. Cily of Lubbock, Cause No. 2017-528.303, which proceeded in the 7211d District Court of Lubbock County, Texas. *This item was deleted. Regular City Council Meeting April 21,2020 Page 4 of 6 5.2. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee,to execute that certain Third Amendment to Professional Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power& Light,and IEM Energy Consultants,LLC regarding professional engineering services related to gas combustion turbines. *This item was deleted. 5.3. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee,to execute a Contract by and between the City of Lubbock,acting by and through Lubbock Power& Light,and HPI, LLC regarding the GT-2 Replacement Expander Installation. *This item was deleted. 5.4. The Board will consider a resolution authorizing the Director of Electric Utilities,or his designee,to accept an irrevocable donation of ninety-eight(98)King Luminaire LED decorative lighting fixtures (the"Property") from King Luminaire Company, Inc.,and authorizing the Director of Electric Utilities to document the donation of the Property in a form acceptable to the Director of Electric Utilities and the General Counsel of Lubbock Power& Light. *This item was deleted. 5. 5. The Board will consider a resolution authorizing the Director of Electric Utilities,or his designee,to execute a Contract by and between the City of Lubbock,acting by and through Lubbock Power& Light, and Electric Machinery Company LLC regarding the Generator Rotation Reversal and Major Generator Program. *This item was deleted. 5. 6. The Board will consider a resolution delegating authority to the Director of Electric Utilities, or his designee,to resolve certain non-environmental regulatory matters by entering into settlement agreements, paying fines, and/or otherwise discharging liability or disposing of such claims, and authorizing the expenditure of sums for same. *This item was deleted. 5. 7. The Board will consider a resolution authorizing the Director of Electric Utilities,or his designee, to execute that certain First Amendment to Services Contract by and between the City of Lubbock, acting by and through Lubbock Power& Light,and KUBRA Data Transfer Ltd.,regarding the Lubbock Power& Light CIS Project. *This item was deleted. 5. 8. The Board will consider a resolution authorizing the Director of Electric Utilities,or his designee,to execute a Public Works Contract, by and between the City of Lubbock,acting by and through Lubbock Power&Light,and Higher Power Electrical, LLC regarding RFP#7128-20-ELD, for LP&L Holly to Southeast Transmission Line Construction Services. *This item was deleted. Regular City Council Meeting April 21,2020 Page 5 of 6 5. 9. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Contract, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and KoneCranes, Inc., RFP# 7133-20-ELP, for LP&L Crane Inspection and Maintenance �— Services - Annual Pricing. *This item was deleted. 5. 10. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and The Brandt Companies, LLC, RFP# 7136-20-ELD, for LP&L Co-op Substation Construction Services. *This item was deleted. 5. 11. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and Keasler Sales, LLC, RFP# 7139-20-ELD, for LP&L Yellow House Canyon 115 kV Single Phase Magnetic Voltage Transformers. *This item was deleted. 5. 12. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and The Brandt Companies, LLC, RFP# 7140-20-ELD, for LP&L Southeast Substation Construction Services. *This item was deleted. 5. 13. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Electrical Power Products, Inc., RFP# 7141-20-ELD, for LP&L Northeast Substation Relay Panels. *This item was deleted. 5. 14. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Electrical Power Products, Inc., RFP# 7142-20-ELD, for LP&L Yellow House Substation Control Enclosure and Relay Panels. *This item was deleted. 5. 15. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Dis-Tran Steel, LLC, RFP# 7143-20-ELD, for LP&L Steel Structures for Dunbar Substation. *This item was deleted. Regular City Council Meeting April 21,2020 Page 6 of 6 5. 16. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Valmont Utility, RFP#7144-20-ELD, for LP&L Yellow House Canyon -- Substation Steel Structures. This item was deleted. 5. 17. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and Farm and Ranch Constriction, LLC, RFP# 7145-20-ELD, for LP&L Yellow House Canyon Substation Site Development Construction Services. This item was deleted. 5. 18. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and Farm and Ranch Construction, LLC, RFP# 7147-20-ELD, for LP&L Dunbar Substation Site Development Construction Services. *This item was deleted. 5. 19. The Board will consider a resolution approving the Electric Utility Easement from Julia Ramonez, Irene R. Ramonez, and Cecillia Gonzalez to the City of Lubbock, compensation regarding same, and recommendation of approval to City Council. *This item was deleted. 12:47 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. The April 21, 2020 Special City Council Meeting minutes were approved by the City Council on the 9th day of June, 2020. DANIEL M. POPE, MAYOR ATTEST: (40./)Aa'&4' )c Re cca Garza, City S rets y *This item was discussed, by the Board,without a quorum of Council Members present.