HomeMy WebLinkAboutMinutes - City Council - Regular - 11/17/2016 CITY OF LUBBOCK
j REGULAR CITY COUNCIL MEETING
November 17, 2016
2.30 P. M.
The City Council of the City of Lubbock,Texas met in regular session on the 17th of November,
2016,in City Council Committee Room 103, City Hall, 162513th Street,Lubbock,Texas at
2:30 p.m.
2:34 P.M. CITY COUNCIL CONVENED
City Council Committee Room 103,City Hall, 1625 13th Street,Lubbock,Texas
Present. Mayor Daniel M. Pape; Mayor Pro Tem Latrelle Joy; Council Member Juan A.
Chadis; Council Member Karen Gibson; Council Member Jeff Griffith; Council
Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager
James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver
,Nate: City Council addressed agenda items in the following order:
• 1.1-1.2; Executive Session; 3.1-3.4; 3.6; 3.5; 7,3-74; Citizen Comments (Sign-ups) 4.1; 5.1;
6.1; 6.3; 6.5; 6.9-6,13; 6,15-6.17; 61.1-6.1; 6.4; 6.6-6.8; 6.14; 6.18-6.21;and 7.1-7.2,
f
1. Work Session-Items for presentation and discussion on such issues that may require
more in-depth consideration by the City Council,than Regular Agenda items. Action
may be taken on a Work Session item if the item indicates to the public the action to
be taken.
1. L Consider and discuss a presentation by Mr. Steve Moffett of SDM Financial,
Inc., regarding the development and economic impact of a Lubbock Civic
Center Headquarter Hotel.
Steve Moffett of SDM Financial,Inc. gave a presentation regarding the
development and economic impact of a Lubbock Civic Center Headquarter
Hotel and answered questions from City Council.
Chad Weaver, City Attorney; and Justin Pruitt,Assistant City Attorney, gave
comments and answered questions from City Council.
1.2. Presentation by representatives of RBC Capital Markets as to final pricing
results for the 2016A debt offering, and award of the sale of City of Lubbock,
Texas General Obligation Refunding Bonds, Series 2016A.
Matt Bales, Financial Advisor with RBC Capital Markets, gave a presentation
and answered questions from City Council.
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November 17,201 G Page 2 of 9
2. Executive Session
The meeting recessed at 3.37 p.m.and reconvened in Executive Session under the
provisions of Section 551,Texas Government Code.City Council recessed from
Executive Session at 5:00 p.m.The meeting was called back into a public session at
5:17 p.m.
2. 1. Hold an executive session in accordance with Texas Government Code, Section 551.071,
with legal counsel for advice about pending or contemplated litigation or settlement
agreement and on matters in which the duty of the attorney under the Texas Disciplinary
Rules of Professional Conduct conflicts with Chapter 551.
2. 1. 1. Chapter 1,Art. IX, Section 14 of the Lubbock City Charter.
2. 1. 2. Discuss the City of Lubbock's Commitment Agreement with the College Baseball
Foundation concerning the National College Baseball Hall of Fame, and any
Amendments thereto.
2.2. Hold an executive session in accordance with the Texas Government Code, Section
551.072, to deliberate the purchase, exchange, lease, or value of real property.
2.2. 1. Discuss the City of Lubbock's Commitment Agreement with the College Baseball
Foundation concerning the National College Baseball Hall of Fame, and any
Amendments thereto,
2.3. Hold an Executive Session in accordance with Texas Government Code 551.074 to discuss
personnel matters regarding the duties, responsibilities,and/or appointment to the Electric
Utility Board.
2.4. Hold an executive session in accordance with the Texas Government Code, Section
551.074,to discuss personnel matters,the appointment, employment,evaluation or
reassignment of the following:
2.4. 1. City Attorney
2.4. 2. City Manager
2.4. 3. City Secretary
3. Proclamations and Presentations
3. 1. Invocation by Minister Ronald Carlos, Iglesia Ni Cristo-Church of Christ, Congregation of
Lubbock
Minister Ronald Carlos, Iglesia Ni Cristo-Church of Christ, Congregation of Lubbock, led
the invocation.
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November 17,2016 Page 3 of 9
3. 2. Pledges of Allegiance
Pledges of Allegiance were given by those in Council Chambers to the United States and
Texas flags.
3. 3. Presentation of Special Recognitions to Stuart Walker, Director of Code Enforcement, and
Stevan Walker, Environmental Health Coordinator, for the state awards they received from
the Texas Environmental Health Association for meritorious service.
Council Members Shelia Patterson Harris and Juan Chadis presented special recognitions to
Stuart Walker, Director of Code Enforcement, and Stevan Walker,Environmental Health
Coordinator, for the state awards they received from the Texas Environmental Health
Association. Stuart Walker and Stevan Walker appeared to accept the recognitions and
thanked the Mayor and City Council.
3. 4. Presentation of Special Recognition in honor or E-] 171�ditor's 40th Anniversary Of publication.
Council Member Juan Chadis presented a special recognition in honor of El Editor's 40th
Anniversary of publication. Olga Aguero, Editor of El Editor; and many of her family
members, appeared to accept the recognition. Ms. Aguero gave comments and thanked the
Mayor and City Council.
3. 5. Presentation of Special Recognition to James W. Loomis for his service as City Manager.
The Mayor and City Council presented a special recognition to Jarnes W. Loomis for his
service as City Manager. Mr. Loomis appeared to accept the recognition, gave comments,
and thanked the Mayor and City Council.
3. 6. Board Recognitions: Presented by Mayor Dan Pope
Building Board of Appeals:
Jerrod Kerr
Libraries Board:
Carrye Syma
4. Citizen Comments -Pursuant to City Council Resolution 2014-R0320, any Citizen
wishing to appear before a regular meeting of the City Council shall: Notify the City
Manager's office of that fact,completing the form available at the City Manager's
office,or online at the following hyperlink:Public Comments Sign lip Form and
submit it no later than seventy-five (75) hours prior to the start of the meeting at
which the citizen wishes to appear; or sign up to speak at the City Council meeting
itself, completing the form provided at the meeting,with regard to any item posted oil
the City Council agenda.
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4. 1. Sign-ups:
•Tyler Young and Cade Fowler appeared to speak in favor of item 6.2 (Tax
Abatement Agreement with Monsanto).
*Mike] Ward appeared to speak on item I-I (Work Session on Lubbock Civic Center
Headquarter Hotel)and item 7.1 (Notices of Intention to issue Tax and Waterworks
System Surplus Certificates of Obligation).
5. Minutes
5. 1. October 13,2016 Regular City Council Meeting
October 26,2016 Special City Council Meeting
October 27,2016 Special City Council Meeting
October 29,2016 Special City Council Meeting
Motion by Council Member Jeff Griffith, seconded by Council Member Steve
Massengale to approve the October 13,2016 Regular City Council Meeting minutes,the
October 26, 2016 Special City Council Meeting minutes,the October 27, 2016 Special City
Council Meeting minutes, and the October 28, 2016 Special City Council Meeting minutes.
Vote: 7-0 Motion carried
6. Consent Agenda-Items considered to be routine and enacted by one motion without
separate discussion.If the City Council desires to discuss an item,the item is removed
from the Consent Agenda and considered separately.
Motion by Council Member Karen Gibson, seconded by Council Member Shelia Patterson
Harris to approve items 6.1; 6.3;6.5; 6.9-6.13; and 6.15-6.17.
Vote: 7-0 Motion carried
6. 1. Budget Amendment Ordinance 2nd Reading-Finance: Ordinance No. 2016-00164,
Amendment 5,amending the FY 2016-17 Adopted Budget for municipal purposes
respecting the Grant Fund to accept and appropriate funding from the Texas Department of
Aging and Disability Services(TDADS)pass-through federal funds from the South Plains
Association of Governments(STAG) for the Area Agency on Aging(AAA)-Direct
Purchase of Services grant; providing for riling; and providing for a savings clause.
6. 1. 1. Resolution-Parks and Recreation: Resolution No. 2016-RO413 authorizing the Mayor
to execute a contract and all related documents with the South Plains Association of
Governments(SPAG), related to funds passed through the U.S. Department of Health and
Human Services to the Texas Department on Aging and Disability Services for an Area
Agency on Aging(AAA)Direct Purchase of Services Program to provide meals and
transportation services for the City Of Lubbock's Senior Citizens Program.
Bridget Faulkenberry, Director of Parks and Recreation,gave comments and answered
questions from City Council.
Motion by Council Member Karen Gibson, seconded by Council Member Juan A.
Chadis to approve Resolution No. 2016-R0413.
Vote: 7-0 Motion carried
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6.2. Resolution -Finance: Resolution No. 2016-R0414 authorizing the Mayor to execute an
industrial tax abatement agreement with Monsanto Southern Production Company, LLC.
Justin Pruitt, Assistant City Attorney; Kelly Tucker, representative with Monsanto; and Tim
Collins, Chairman of Board of Directors for Lubbock Economic Development Alliance
(LEDA)and Market Lubbock, Inc., gave comments and answered questions from City
Council.
Main Motion by Council Member Karen Gibson, seconded by Council Member Jeff
Griffith to approve Resolution No. 2016-80414.
Amendment Motion by Council Member Shelia Patterson Harris, seconded by Council
Member Juan A. Chadis that Section 12 labeled portion of tax abated,which is located on
page number 3 of their agreement, be amended to reflect a 10 year declining scale
abatement, so that year I of the abatement will be 100%,year 2 will be 90%,year 3 will
be 80%,and so on.
Vote on Amendment Motion:2. 5 Failed
NAY:Mayor Dan Pope
Mayor Pro Tem Latrelle Joy
Council Member Karen Gibson
Council Member Jeff Griffith
Council Member Steve Massengale
Vote on Main Motion: 5 -2 Motion carried
NAY: Council Member Juan A. Chadis
Council Member Shelia Patterson Harris
6.3. Resolution,-Public Works Engineering: Resolution No. 2016-80408 authorizing the
Mayor to execute Amendment No. 3 to the Agreement for Construction Phase Services
with Parkhill, Smith& Cooper, Inc. for the reconstruction of 34th Street from Indiana
Avenue to Quaker Avenue.
6.4. Resolution-Public Works Engineering: Resolution No. 2016-80415 authorizing the
Mayor to execute Change Order No. 3 with Allen Butler Construction, Inc., for the paving
improvements on 34th Street from Quaker Avenue to Indiana Avenue, Project Number
92217.
Mike Keenum,City Engineer, gave comments and answered questions from City Council.
Motion by Council Member Shelia Patterson Harris,seconded by Council Member Karen
Gibson to approve Resolution No. 2016-R0415.
Vote: 7-0 Motion carried
6.5. Resolution -Public Works Engineering: Resolution No. 2016-R0409 authorizing the
Mayor to execute a contract with Ronnie Zahn Paving, Inc. for repairs to the Meadowbrook
Golf Course parking lot, ITB 17-13087-SS.
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6.6. Resolution—Public Works Engineering: Resolution No. 2016-RO416 authorizing the
Mayor to execute Change Order No. 2 for Construction Contract 12035 with Associated
Construction Partners, Inc. (ACP)for construction services associated with the Bailey
County Well Field Disinfection Project.
Mike Keenum, City Engineer, gave comments and answered questions from City Council.
Motion by Council Member Shelia Patterson Harris,seconded by Council Member Juan A.
Chadis to approve Resolution No. 2016-R0416.
Vote: 7-0 Motion carried
6.7. Resolution—Public Works Engineering: Resolution No. 2016-RO417 authorizing the
Mayor to execute Change Order I for Construction Services Contract 12416 with Utility
Contractors of America, Inc., for construction services associated with Pump Station Intake
Meters Project.
Mike Keenum, City Engineer, gave comments and answered questions from City Council.
Motion by Council Member Shelia Patterson Harris,seconded by Council Member Juan A.
Chadis to approve Resolution No.2016-110417.
Vote: 7-0 Motion carried
6.8. Resolution—Public Works Water Utilities: Resolution No. 2016-RO41 8 authorizing the
Mayor to execute Change Order No. 2 to Contract 12048 with Eagle Contracting, L.P., for
the construction of the Northwest Water Reclamation Plant.
Mike Keenum, City Engineer, gave comments and answered questions from City Council.
Motion by Council Member Shelia Patterson Harris,seconded by Council Member Juan A.
Chadis to approve Resolution No.2016-110418.
Vote: 7-0 Motion carried
6.9. Ordinance 2nd Reading-Right-of-Way: Ordinance No. 2016-00140 abandoning and
closing a 44-foot temporary drainage easement located south of Avenue T and 100th
Street, in Section 10 Block E, Lubbock,Lubbock County, Texas, 10007 Avenue U.
6. 10. Ordinance 2nd Reading—Right-of-Way: Ordinance No. 201600165 abandoning and
closing a 20-foot wide alley out of Block 4,Original Town of Lubbock, and portions of
utility easements located in Lots I and 2, Block 1, Memorial Center, and Lot 7, Block 4,
Original Town of Lubbock,Lubbock County,Texas, and located at Marsha Sharp and
Avenue L.
6. 11. Ordinance 2nd Reading—Right-of-Way: Ordinance No. 2016-00166 abandoning and
closing a I0-foot wide underground utility easement located in Lot 46 of The Falls at
Suncrest,an LP&L 5-foot underground utility easement, as well as an LP&L 4x6
transformer pad easement(TPE) in Lot 47 of the Falls at Suncrest,with the TPE currently
located south of 110th Street and Troy Avenue.
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6. 12. Ordinance 2nd Reading—Right-of-Way: Ordinance No. 2016-00167 abandoning and
closing a 15-foot alley adjacent to Lots 1-6,Block 133, Original Town of Lubbock,
Lubbock County,Texas.
6. 13. Ordinance 2nd Reading—Right-of-Way: Ordinance No. 2016-00168 abandoning and
closing portions of two (2)underground utility easements located in Section 25, Block E-2,
north of 114th Street and east of Chicago Avenue.
6. 14. Ordinance 1st Reading-Planning: Ordinance No.2016-00169 amending the Oil and
Gas Drilling Ordinance,to repeal the provision for the oil and gas advisory review
committee,and amending the remainder of the ordinance to remove the references to said
committee.
Andrew Paxton, Director of Planning; and Chad Weaver, City Attorney, gave comments
and answered questions from City Council.
Motion by Council Member Jeff Griffith, seconded by Council Member Karen Gibson to
approve Ordinance No. 2016-00169.
Vote: 7- 0 Motion carried
6. 15. Resolution-Community Development: Resolution No. 2016-804 10 authorizing the
Mayor to execute a Community Development Funding Contract and all related documents
with Guadalupe-Parkway Neighborhood Centers, lnc.(GPNC),to provide facility
renovations to the Parkway Center.
6. 16. Resolution-Community Development: Resolution No. 2016-8041 I granting the waiver
of Payment in Lieu of Taxes(PILOT)for FY 2015 for the Lubbock Housing Authority
(LHA).
6. 17. Resolution-Transit: Resolution No.2016-80412 authorizing the Mayor, or his
designee, to execute a Transportation Development Credit Agreement, with the Texas
Department of Transportation(TxDOT) for TxDOT Project# TDC 1701 (05), for the
purchase of twelve (12)paratransit vans.
6. 18. Resolution-Fleet Services: Resolution No. 2016-RO419 authorizing the Mayor to
execute Purchase Order Contract 31030080 with Houston Freightliner, Inc., of Houston,
Texas, Houston Galveston Area Council Contract HT06-14 for a vac-con truck for the
Water Reclamation Department.
Scott Snider, Assistant City Manager; and James Loomis, City Manager, gave comments
and answered questions from City Council.
Motion by Council Member Jeff Griffith,seconded by Council Member Karen Gibson to
approve Resolution No. 2016-80419.
Vote: 7- 0 Motion carried
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6. 19. Resolution -Information Technology: Resolution No. 2016-RO420 authorizing the
Mayor to execute Purchase Order Contract 33000794 with Dell Marketing LP,for the
purchase of a storage area network(SAN)for additional storage capacity for disaster
recovery.
Mark Yearwood,Assistant City Manager,gave comments and answered questions from
City Council.
Motion by Council Member Karen Gibson, seconded by Council Member Shelia Patterson
Harris to approve Resolution No. 2016-80420.
Vote.- 7-0 Motion carried
6.20. Resolution -Information Technology: Resolution No.2016-R0421 authorizing the
Mayor to execute Purchase Order Contract 33000796 with Dell Marketing LP for the
purchase of servers for increased storage and networking for the Data Center.
Mark Yearwood,Assistant City Manager, gave comments and answered questions from
City Council.
Motion by Council Member Karen Gibson, seconded by Council Member Shelia Patterson
Harris to approve Resolution No.2016-R0421.
Vote: 7-0 Motion carried
6.21. Resolution -Information Technology: Resolution No.2016-RO422 authorizing the
Mayor to execute Purchase Order Contract 33000795 with Dell Marketing LP for the
purchase of a server enclosure for increased storage and networking for the Data Center.
Mark Yearwood, Assistant City Manager, gave comments and answered questions from
City Council.
Motion by Council Member Karen Gibson, seconded by Council Member Shelia Patterson
Harris to approve Resolution No.2016-110422.
Vote: 7- 0 Motion carried
7. Regular Agenda
7. 1. Resolution-Accounting: Resolution No.2016-RO423 authorizing publication of Notices
of Intention to issue Tax and Waterworks System Surplus Certificates of Obligation, Series
2017A.
Matt Boles, Financial Advisor with RBC Capital Markets, gave a presentation and
answered questions from City Council.
Mike Keenum,City Engineer,gave a presentation and answered questions from City
Council.
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Motion by Council Member Karen Gibson, seconded by Council Member Steve
Massengale to approve Resolution No. 2016-R0423.
Vote: 7 - 0 Motion carried
7. 2. Board Appointment- City Secretary: Consider one (1) appointment to the Electric
Utility Board.
Motion by Council Member Karen Gibson, seconded by Council Member Jeff
Griffith appointing Dail Odom to the Electric Utility Board.
Vote: 7 - 0 Motion carried
7. 3. Resolution - City Council: Resolution No. 2016-RO406 appointing Jarrett Atkinson to the
position of City Manager for the City of Lubbock.
Motion by Mayor Pro Tern Latrelle Joy, seconded by Council Member Karen Gibson to
approve Resolution No. 2016-80406, appointing Jarrett Atkinson to the position of City
Manager.
Vote: 7- 0 Motion carried
7. 4. Resolution - City Council: Resolution No. 2016-RO407 authorizing the Mayor to execute
a Severance Agreement between the City of Lubbock and Jarrett Atkinson.
Motion by Mayor Pro Tern Latrelle Joy, seconded by Council Member Shelia Patterson
Harris to approve Resolution No. 2016-R0407, executing a Severance Agreement between
the City of Lubbock and Jarrett Atkinson.
Vote: 7 - 0 Motion carried
7:02 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, Mayor Pope adjourned the meeting.
The November 17, 2016 Regular City Council Meeting minutes were approved by the City Council on
the l2thday of January, 2017.
DANIEL M. COPE, MAYOR
ATTEST.
Retie a Garza, City Secretar