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HomeMy WebLinkAboutMinutes - City Council - Special - 11/15/2016 (3) CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING November 15, 2016 1:30 P. M. The City Council of the City of Lubbock,Texas met in special session on the 15th of November, 2016,at Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock, Texas at 1:30 p.m. 1:44 P.M. CITY COUNCIL CONVENED Lubbock Power&Light(LP&L), 1301 Broadway-2nd Floor Conference Room, Lubbock,Texas Present: Mayor Daniel M. Pope; Mayor Pro Tem Latrelle Joy; Council Member Juan A. Chadis; Council Member Karen Gibson; Council Member Shelia Patterson Harris; City Manager James Loomis; City Secretary Rebecca Gama; City Attorney Chad Weaver Absent: Council Member Jeff Griffith; Council Member Steve Massengale Note: Mayor Dan Pope arrived during Executive Session at 2:03 p.m. This was a meeting of the Electric Utility Board.A quorum of Council Members attended and participated in discussions during the meeting;which the board considered the following topics as shown below. Note. The Electric Utility Board addressed agenda items in the fallowing order: •Executive Session •No quorum, of the City Council, was present for all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on October 24,2016. *This item was deleted. 2. EXECUTIVE SESSION The meeting was called into a closed session at 1:44 p.m. under the provisions of Section 551, Texas Government Code, The meeting recessed from Executive Session at 2:24 p.m. l 2. 1. Hold an executive session in accordance with V.T.C.A.Government Code §551.086 on the following competitive matters of Lubbock Power& Light: Special City Council Meeting November 15,2016 Page 2 of 4 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs,capital improvement plans for generation units,and generation unit operating characteristics and outage scheduling. 2. 1.2. Discuss and deliberate proposals and strategies related to plans,studies, and analyses for system improvements, generation additions,or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel,purchased power agreements, and related services and strategies. 2. 1.4. Discuss and deliberate customer billing, contract,and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code((i) Project to Identify Issues Pertaining to Lubbock Power and Light Proposal to Become Part of the Electric Reliability Council of Texas, Public Utility Commission Docket No. 45633; (ii)Application of Southwestern Public Service Company to Amend a CCN for a Proposed 345-KV Transmission Line within Hale,Lubbock,Terry and Yoakum Counties, Public Utility Commission Docket No. 46042;and(iii)Power Purchase Agreements.) 3. PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may, at its discretion,open the floor to anyone else wishing to address the Electric Utility Board,subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR AGENDA 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities,or his designee,regarding customer service,business center practices,procedures and policies, billing procedures,and LP&L staffing and performance. *This item was deleted. Special City Council Meeting November 15,2016 Page 3 of 4 4.2. Presentation and discussion of financial and capital statements, financing options, audits,and financial policies of Lubbock Power&Light relating to debt issuance issues, reserve account funding,cost allocation, and revenue and expense projections of Lubbock Power& Light. *This item was deleted. 4.3. The Board will consider a resolution modifying the minuted action taken by the Electric Utility Board at the meeting of September 20, 2016, such minuted action placing a"pause"on most downtown utility relocation activities, to authorize additional limited work by Lubbock Power& Light related to finalizing of Phase 2 feeder line terminations and necessary switching to energize cable. *This item was deleted. 4.4. Discuss and the Board will take minuted action setting the date,time and place of the December 2016 meeting of the Electric Utility Board. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain Right of Entry, by and between the City of Lubbock, acting by and through the Electric Utility Board and the City Council,and Texas Tech University, related to a potential substation site. *This item was deleted. 5.2. The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain Amendment of Lease Agreement,by and between South Plains Regional Workforce Development Board dba Workforce Solutions South Plains and the City of Lubbock,acting by and through the Electric Utility Board and the City Council, for office space located at the Lubbock Business Center. *This item was deleted. 5.3. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order,ITB#7106-17-ELD, to Border States Industries Inc.for LP&L 167 kVA Single Phase Pad Mount Transformers. *This item was deleted. 5.4. The Board will consider a resolution rejecting all proposals, RFP# 7126-16-EUA,related to LP&L Electronic Handheld Meter Reading Devices. *This item was deleted. Special City Council mectilig November 15,2016 Page 4 of 4 2:35 P.M. CITY COUNCIL ADJOURNED There being no further business to came before Council,the meeting was adjourned. C� The November 15, 2016 Special City COL11161 Meeting minutes were approved by the City COU11CH On the 12th day of January, 2017. DANIEL M. POPff, MAYOR ATTEST: Rebe ta Garza, City Secreta *This item was discussed, by the Board, without a quorLIM Of Council Members present.