HomeMy WebLinkAboutMinutes - City Council - Special - 10/24/2016 CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
October 24, 2016
12:00 P. M.
The City Council of the City of Lubbock,Texas met in special session on the 24th of October, 2016,
at Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock,
Texas at 12:00 p.m.
12.04 P.M. CITY COUNCIL CONVENED
Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference
Room, Lubbock,Texas
Present: Mayor Daniel M. Pope; Mayor Pro Tem Latrelle Joy; Council Member Karen
Gibson; Council Member Jeff Griffith; Council Member Steve Massengale; City
Manager James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver
Absent: Council Member Juan A. Chadis; Council Member Shelia Patterson Harris
This was a meeting of the Electric Utility Board.A quorum of Council Members attended and
participated in discussions during the meeting which the board considered the following topics as
shown below.
Note: City Council addressed agenda items in the following order:
• 1.1;Executive Session; Public Comment; and 4.1-4.2.
`No quorum, of the City Council, was present for all other items.
1. MINUTES
1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on
September 20, 2016.
Motion by James Conwright,seconded by Drew Tucker to approve the minutes of the September
20,2016 Regular Electric Utility Board meeting.
Vote: 8 -0 Motion carried by the Board
Other: Jane Henry (ABSENT)
Jane Henry,Electric Utility Board member,arrived in Executive Session.
2. EXECUTIVE SESSION
This meeting was called into a closed session at 12:05 p.m. under the provisions of Section
551,Texas Government Code.The meeting was called back into a public session at 1:57 p.m.
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October 24,2016 Page 2 of 4
2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the
following competitive matters of Lubbock Power& Light:
2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs,
including forecasts of those costs,capital improvement plans for generation units, and
generation unit operating characteristics and outage scheduling.
2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for
system improvements, generation additions,or sales (other than transmission and
distribution system improvements inside the service area for which LP&L is the sole
certificated retail provider).
2. 1-3. Discuss and deliberate bidding and pricing information for purchased power, generation and
fuel,purchased power agreements, and related services and strategies.
2. 1.4. Discuss and deliberate customer billing, contract,and usage information, electric power
pricing information, system load characteristics, and electric power marketing analyses and
strategies.
2.2. Hold an executive session in accordance with V.T.C.A.Government Code §551.071 seeking the
advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a
consultation with the attorney on a matter in which the duty of the attorney under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of
the Texas Government Code((i) Project to Identify Issues Pertaining to Lubbock Power and Light
Proposal to Become Part of the Electric Reliability Council of Texas, Public Utility Commission
Docket No. 45633; (ii) Southwestern Public Service Company/Xcel Energy Operating
Companies, Joint Open Access Tariff/FERC Docket No.ER16-1772; and (iii) Power Purchase
Agreements.)
2.3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate
the appointment and duties of a public officer(Electric Utility Board).
3. PUBLIC COMMENT- This period, of up to thirty minutes, is dedicated to citizen comments.
Each citizen will have three minutes to speak.All comments must be limited to only those items
posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the
citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board
shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who
signed up to speak has been given an opportunity to speak and the thirty minutes designated for
citizen comment has not been exhausted,the Electric Utility Board may,at its discretion,open the
floor to anyone else wishing to address the Electric Utility Board, subject to all the same
procedures and guidelines.
No one appeared to speak.
4. REGULAR AGENDA
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October 24,2016 Page 3 of 4
4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his
designee, regarding customer service, business center practices, procedures and policies,billing
procedures,and LP&L staffing and performance.
David McCalla, Director of Electric Utilities/CEO for LP&L; Andy Burcham,Assistant Director
of Electric Utilities; and Matt Rose,Chief of Staff for LP&L, gave a presentation and answered
questions from the Board.
4.2. Presentation and discussion of financial and capital statements,financing options, audits,and
financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account
funding,cost allocation, and revenue and expense projections of Lubbock Power& Light.
Chad Sales, Electric Utility Financial Analyst, gave a presentation and answered questions from
the Board.
4.3. The Board will consider a resolution establishing a policy related to actions to be taken by the
General Counsel of LP&L regarding contracts requiring joint approval of the Electric Utility
Board and the City Council of the City of Lubbock.
*This item was deleted.
4.4. Presentation and discussion of status of migration of a portion of LP&L's system from the
Southwest Power Pool to the Electric Reliability Council of Texas,Public Utility Commission
Project No.45633.
*This item was deleted.
4.5. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a
Professional Services Agreement, by and between GL PWR Solutions, Inc., a Texas corporation,
and the City of Lubbock, acting by and through Lubbock Power&Light,regarding professional
services related to transmission studies,plans and modeling.
*This item was deleted.
4.6. The Board will consider a resolution recommending to the City Council four(4)appointments to
the Electric Utility Board, in accordance with Section 2.03.415(e)of the Code of Ordinances,City
of Lubbock,Texas.
*This item was deleted.
5. CONSENT AGENDA
5. 1. The Board will consider a resolution authorizing the Director of Electric Utilities to execute an
Amendment to Professional Services Agreement, by and between TMG Utility Advisory Services,
Inc.,and the City of Lubbock,acting by and through Lubbock Power& Light, regarding services
related to customer billing and metering hardware and software procurement services.
*This item was deleted.
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October 24,2016 Page 4 of 4
5. 2. The Board will consider a resolution amending the fiorrn Pole Attachment License Agreement
("License"), approved by the Electric Utility Board On July 19, 2016, [�CSOILltion No.
2016-80032, respecting Appendix E, and authorizing the Director of Electric Utilities, or his
designee,to execute various Licenses, as amended, for and on behalf of the City Of Lubbock,
acting by and through Lubbock Power & bight.
*This item was deleted.
5. 3. The Board will consider a I-CSOILltlori authorizing the Director ofElectric Utilities to execute a
contract, RFP # 713 1-16-ELD, by and between the City of Lubbock, acting by alld through
Lubbock Power&Light, and Diversified hispections/ITL Inc., for LP&L Onsite Dielectric
Testing - Annual Pricing.
*This item was deleted.
5. 4. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a
contract, RFP # 7121-16-ELD, by and between the City of Lubbock, and Deerwood Construction
Inc. (Primary) and Utility Contractors of America, Inc. (Secondary), For LP&L Trenching, Boring
& Excavation Services - Annual Pricing.
*This item was deleted.
3:07 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, the meeting was adjourned.
The October 24, 2016 Special City Council Meeting minutes were approved by the City Council oil the I st
day of December, 2016.
DANIEL M. POPE, MAYOR
ATTEST:
Rebece Garza, City Secretary
This item was discussed, by the Board, without a quorurn of Council Members present,