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HomeMy WebLinkAboutMinutes - City Council - Special - 9/20/2016 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING September 20, 2016 12:00 P. M. The City Council of the City of Lubbock,Texas met in special session on the 20th of September, 2016,at Lubbock Power& Light(LP&L), 1301 Broadway -2nd Floor Conference Room, Lubbock, Texas at 12:00 p.m. 12:00 P.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock,Texas Present: Mayor Daniel M. Pape; Mayor Pro Tem Latrelle Joy; Council Member Juan A. Chadis; Council Member Karen Gibson; Council Member Jeff Griffith; City Manager James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Steve Massengale; Council Member Shelia Patterson Harris This was a meeting of the Electric Utility Board.A quorum of Council Members attended and participated in discussions during the meeting which the board considered the following topics as ! shown below. .Nate: City Council addressed agenda items in the following order: 1.1;Public Comment;Executive Session; 4.1-4.4;and Executive Session No quorum, of the City Council, was present far all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on August 16, 2016. Motion by Don Boatman, seconded by Charles Dunn to approve the minutes of the August 16, 2016 Regular Electric Utility Board meeting. Vote: 6 -0 Motion carried by the Board Other: James Conwright(ABSENT) Jane Henry (ABSENT) f Stephanie Hill (ABSENT) Jane Henry and Stephanie Hill,EIectric Utility Board members,arrived during Public Comment.James Conwright,Electric Utility Board member,arrived during Executive Session. Special City Council Meeting September 20,2016 Page 2 of 5 2. EXECUTIVE SESSION This meeting was called into a closed session at 12:07 p.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 1:10 p.m. The meeting was called back into Executive Session at 1:48 p.m.then reconvened into a public session at 2:05 p.m. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power&Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs,capital improvement plans for generation units,and generation unit operating characteristics and outage scheduling. 2. 1.2. Discuss and deliberate proposals and strategies related to plans,studies,and analyses for system improvements, generation additions,or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel,purchased power agreements, and related services and strategies. 2. 1.4. Discuss and deliberate customer billing, contract,and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code((i) Application of Southwestern Public Service Company to Amend a CCN for a Proposed 345-KV Transmission Line within Hale, Lubbock, Terry and Yoakum Counties, Public Utility Commission Docket No. 46042; (ii) Project to Identify Issues Pertaining to Lubbock Power and Light Proposal to Become Part of the Electric Reliability Council of Texas, Public Utility Commission Docket No. 45633; and(iii)License for Electric Supply Line.) 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda, Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting, The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion,open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. Lana Moore appeared before the Board and asked the Board to table Item 9 on the Board's Agenda(Item 4.4 on the City Council agenda), the City/County Interlocal Agreement ("ILA"),regarding access to portion of the City's utility database for legitimate law enforcement Special City Council Meeting September 20,2016 Page 3 of 5 activities. Brad Clardy appeared before the Board and indicated he had questions concerning Item 9 (Item 4.4 on the City Council agenda),regarding privacy issues, and urged the Board to look into the matter before voting. Justin Padgett appeared before the Board and briefly discussed the right to privacy and due process in regard to Item 9(Item 4.4 on the City Council agenda). 4. REGULAR AGENDA 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, billing procedures, and LP&L staffing and performance. David McCalla, Director of Electric Utilities/CEO for LP&L, gave a presentation and answered questions from the Board. 4.2. Presentation and discussion of financial and capital statements, financing options,audits,and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding,cost allocation, and revenue and expense projections of Lubbock Power& Light. Andy Burcham,Assistant Director of Electric Utilities, gave a presentation and answered questions from the Board. 4.3. Discuss and the Board will provide staff direction, regarding the adoption of policies and procedures related to the approval of third party contracts by the Electric Utility Board("EUB") and the City Council ("City Council")of the City of Lubbock,when approval by both the EUB and City Council is required. Charles Dunn, Electric Utility Board member;and Richard Casner, General Counsel for Lubbock Power& Light, gave comments and answered questions from the Board. The Board gave the Lubbock Power& Light staff a directive to craft a policy that would address the concerns related to the approval of third party contracts.. 4.4. The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to execute that certain Interlocal Agreement, by and between the City of Lubbock,acting by and through the City Council and the Electric Utility Board,and the County of Lubbock,related to access to portions of the City of Lubbock's Utility Database for legitimate law enforcement activities. No action was taken on this item. Richard Casner, General Counsel for Lubbock Power& Light, gave comments and answered questions from the Board. 1:48 P.M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION 2:05 P.M. CITY COUNCIL RECONVENED IN REGULAR SESSION Special City Council Meeting September 20,2016 Page 4 of 5 4.5. Receive a report and discuss underground utility locations and relocation activities and electric customer connections related to downtown redevelopment activities(collectively,"Downtown Relocations"),and the Board will possibly take minuted action regarding future activities, if any, to be undertaken related to the Downtown Relocations. *This item was deleted. 4.6. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a Task Authorization, by and between the City of Lubbock,acting by and through Lubbock Power & Light and SGS Engineering, LLC, subject to the condition precedent of approval of the Task Authorization by the City Council of the City of Lubbock,related to a survey of the types, numbers and costs of electric utility connections and reconnections in downtown Lubbock. *This item was deleted. 4.7. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a Professional Service Agreement, RFQ No. 7120-16-ELD, by and between the City of Lubbock, acting by and through Lubbock Power& Light("LP&L"),and Black and Veatch Corporation, for engineering services related to LP&L's transmission and substation design,upgrades and construction projects. *This item was deleted. 4.8. Discuss and the Board will take minuted action setting the date,time and place of the October 2016 meeting of the Electric Utility Board. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a contract, RFP#7129-16-ELP, by and between the City of Lubbock,acting by and through Lubbock Power& Light, and Northwest Insulation Company,for LP&L Plant Insulating Services-Annual Pricing. *This item was deleted. 5.2. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order, RFP# 7123-16-ELP, to STI CEMS Services LLC, for LP&L CEMS Analyzers for Massengale Station. *This item was deleted. 5.3. The Board will consider a resolution authorizing the Purchasing Manager to execute purchase orders, ITB# 7130-16-ELD,(i) as concerns line items 1, 2, 5, 7, 9, 11, 12 and 13,to Texas Electric Cooperatives; (ii)as concerns line items 4, 6, 8, and 10,to Techline Inc.; (iii) as concerns line item 3, to Wesco Distribution, Inc., for LP&L Primary Overhead Wires & Underground Cables-Biannual Pricing. *This item was deleted. Special City Comicil Mectitig September 20,2016 Page 5 of 5 5. 4. Tlic Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain License for Electric Supply Line Across or Along Railway Property, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and BNSF Railway Company, regarding a license to cross railroad property with LP&I, electric transmission and/or distribution infrastructure. *This item was deleted. 2:10 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council,the meeting was adjourned. The September 20, 2016 Special City Council Meeting minutes were approved by the City Council oil the 3rd day of'Novcrnbei, 2016. DANIEL M. POPE'MAYOR ATTEST. Rebetca,Garza, City Secretary This item was discussed, by the Board, without (ILlorUrn of Council Members present.