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HomeMy WebLinkAboutMinutes - City Council - Special - 8/16/2016 CITY OF LUBBOCK ' SPECIAL CITY COUNCIL MEETING August 16, 2416 11:30 A. M. The City Council of the City of Lubbock,Texas met in special session on the 16th of August,2016, at Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock, Texas at 11:30 a.m. 11:37 A.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock,Texas Present: Mayor Daniel M. Pope„ Mayor Pro Tem Latrelle Joy; Council Member Karen Gibson; Council Member Jeff Griffith; City Manager James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Juan A. Chadis; Council Member Steve Massengale; Council Member Shelia Patterson Harris This was a meeting of the Electric Utility Board.A quorum of Council Members attended and r participated in discussions during the meeting which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the following order: * LI and Executive Session •No quorum, of the City Council, was present for all other heirs. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on July 19, 2016. Motion by Charles Dunn, seconded by Don Boatman to approve the minutes of the July 19, 2016 Regular Electric Utility Board meeting. Vote: 8-0 Motion carried by the Board Other: Stephanie Hill(ABSENT) 2. EXECUTIVE SESSION This meeting was called into a closed session at 11:37 a.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 1:36 p.m. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: Special City Council Meeting August 16,2016 Page 2 of 3 Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for system improvements, generation additions, or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1-3. Discuss and deliberate bidding and pricing information for purchased power,generation and fuel,purchased power agreements, and related services and strategies. 2. 1.4. Discuss and deliberate customer billing, contract,and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code((i) Purchase Power Agreements; (ii) Utility Connections- Downtown Redevelopment; (iii)Application of Southwestern Public Service Company to Amend a CCN for a Proposed 345-KV Transmission Line within Hale, Lubbock, Terry and Yoakum Counties, Public Utility Commission Docket No. 46042; (iv) Southwestern Public Service Company/Xcel Energy Operating Companies,Joint Open Access Tariff/FERC Docket No. ER 16-1772; and (v) Project to Identify Issues Pertaining to Lubbock Power and Light Proposal to Become Part of the Electric Reliability Council of Texas, Public Utility Commission Docket No. 45633.) 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board,subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR AGENDA 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices,procedures and policies, billing procedures, and LP&L staffing and performance. *This item was deleted. Special City Council Meeting August 16,2016 Page 3 of 3 4. 2. Presentation and discussion Of financial and capital statements, financing options, audits. and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account Funding, cost allocation, and revenue and expense protections of Lubbock Power& Light. *This item was deleted. 4. 3. Receive a report and discuss underground utility locations and relocation activities and electric I customer connections related to downtown redevelopment activities. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to execute that certain Interlocal Agreement, by and between the City of Lubbock, acting by and through the City Council and the Electric Utility Board, and the County of Lubbock, related to access to portions Of tile City Of Lubbock's Utility Database for legitimate law enforcement activities. *This item was deleted. 5. 2. The Board will consider a resolution authorizing the Purchasing g Manager to execute a sole source zn purchase order to Advanced Control Systems Inc. for NTX substation controllers. *This item was deleted. 1:36 P.M. CITY COUNCIL ADJOURNED There being no further business to conic before Council, the meeting was adjourned. The August 16, 2016 Special City Council Meeting minutes were approved by the City Council on the l3th day of October, 2016. DANIEL M. POPE, MAYOR ATFEST: Rebca Garza, City Secl*eL t This iter was discussed. by the Board, Without a quorum OfCOLInCil Members present.