HomeMy WebLinkAboutMinutes - City Council - Special - 4/19/2016 CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
April 19, 2016
1:00 P. M.
The City Council of the City of Lubbock,Texas met in special session on the 19th of April,2016, at
Lubbock Power & Light(LP&L), 1301 Broadway -2nd Floor Conference Room, Lubbock,Texas
at 1:00 p.m.
1:04 P.M. CITY COUNCIL CONVENED
Lubbock Power & Light(LP&L), 1301 Broadway -2nd Floor Conference
Room, Lubbock,Texas
Present: Mayor Pro Tem Jim Ger1t; Council Member Karen Gibson; Council Member Jeff
Griffith; Council Member Latrelle Joy; City Manager James Loornis; City Secretary
Rebecca Garza; Assistant City Attorney Amy Sims
Absent: Mayor Glen C. Robertson; Council Member Victor Hernandez; Council Member
Floyd Price
This was a meeting of the Electric Utility Board. A quorum of Council Members attended and
participated in discussions during the meeting which the board considered the following topics as
shown below.
Note: The Electric Utility Board addressed agenda items in the following order:
1.1; Executive se&SiOn," Puhlic Comment; 4.14.5; and 5.1-5,5.
1 MINUTES
1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on March
15, 2016.
Motion by Charles Dunn, seconded by Jane 1-fenry to approve the minutes of the March 15, 2016
Regular Electric Utility Board meeting.
Vote: 8 - 0 Motion carried by the Board
Clayton Isom (ABSENT)
Clayton Isom, Electric Utility Board member, arrived at 1:06 p.m. and Stephanie Hill,
Electric Utility Board member left at 2:45 p.m.
2. EXECUTIVE SESSION
The meeting was called into a closed session at 1:07 p.m. under the provisions of Section
551, Texas Government Code. The meeting was called back into a public session at 2:56
p.m.
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April 19,2016 Page 2 of 4
2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the
following competitive matters of Lubbock Power& Light:
2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs,
including forecasts of those costs, capital improvement plans for generation units, and
generation unit operating characteristics and outage scheduling.
2. 1. 2. Discuss, deliberate and the Board will take action regarding proposals and strategies related
to plans, studies, and analyses for system improvements, generation additions, or sales
(other than transmission and distribution system improvements inside the service area for
which LP&L is the sole certificated retail provider); and discuss, deliberate and the Board
will take action regarding bidding and pricing information for purchased power, generation
and fuel, purchased power agreements, and related services and strategies.
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2. 1. 2. 1. Discuss and the Board will take action on a contract for engineering services
regarding purchased power strategies and system improvements.
2. 1. 3. Discuss and deliberate customer billing, contract, and usage information, electric power
pricing information, system load characteristics, and electric power marketing analyses and
strategies.
2. 2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the
advice of its legal counsel about pending or contemplated litigation or settlement offers and hold
a consultation with the attorney on a matter in which the duty of the attorney Linder the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551
of the Texas Government Code (Purchase Power Agreements; Regulatory Authority; and
Downtown Redevelopment).
2.3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 (a)(]) to
deliberate the appointment, employment, evaluation, reassignment and duties of a public officer
or employee(Director of Electric Utilities and General Counsel).
3. PUBLIC COMMENT—This period, of Lip to thirty minutes, is dedicated to citizen comments.
Each citizen will have three minutes to speak. All comments Must be limited to only those items
posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the
citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility
Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If
everyone who signed Lip to speak has been given an opportunity to speak and the thirty minutes
designated for citizen comment has not been exhausted,the Electric Utility Board may, at its
discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to
all the same procedures and guidelines.
No one appeared to speak.
4. REGULAR AGENDA
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April 19,2016 Page 3 of 4
4. 1. Update/report by the Director of Electric Utilities, or his designee, regarding customer service.,
business center practices, procedures and policies, billinc,procedures, and LP&L staffing and
performance.
Matt Rose, Chief of Staff for LP&L; and Blair McGinnis, Chief Operating Officer for
LP&L, gave a presentation and answered questions from the Board.
4. 2. Discuss financial and capital statements, financing options, audits, and financial policies of
Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation,
and revenue and expense projections of Lubbock Power& Light.
Chad Sales., Electric Utility Financial Analyst, gave a presentation and answered questions from
the Board.
4. 3. The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to
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execute that certain Interlocal Agreement, by and between the City of Lubbock and the County of
Lubbock, related to access to portions of the City of Lubbock's Utility Database for legitimate
law enforcement activities.
Richard Casner, General Counsel for Lubbock Power& Light, gave comments and answered
questions from the Board.
Motion by Charles Dunn, seconded by Clayton Isom to postpone this item to the next Regular
Electric Utility Board meeting.
Vote: 8 - 0 Motion carried by the Board
Stephanie Hill (ABSENT)
4. 4. Receive a report and discuss underground utility locations and relocation activity and electric
customer connections related to downtown redevelopment activities.
This item was deleted.
4. 5. Discuss,, deliberate and the Board will take minuted action regarding compensation and benefits
of the Director of Electric Utilities and General Counsel.
Motion by Jerry Bell, seconded by Drew Tucker to postpone this item to the next Regular
Electric Utility Board meeting.
Vote: 8 - 0 Motion carried by the Board
Stephanie Hill (ABSENT)
5. CONSENT AGENDA
Motion by Charles Dunn, seconded by Drew Tucker to approve items 5.1-5.5.
Vote: 8 - 0 Motion carried by the Board
Stephanie Hill (ABSENT)
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April 19,2016 Page 4 of 4
5. 1. EUB Resolution No. 2016-ROO 14, an EUB resolution authorizing the Purchasing Manager to
execute purchase orders, ITBA 7116-16-ELD, (i) as concerns line items 1, 2 and 4, to Border
States Electric Supply; and (ii) as concerns line item 3, to Anixter Power Solutions, for LP&L
Pad Mounted Distribution Switchgears.
5. 2. EUB Resolution No. 2016-ROO 15, an EUB resolution authorizing the Purchasing Manager to
execute a purchase order, ITBlt' 7118-16-ELD, to Border States Electric Supply, for LP&L l5kV
Aluminum Concentric Cable.
5. 3. EUB Resolution No, 2016-ROO 16, an EUB resolution authorizing the Purchasing Manager to
execute purchase orders, ITB# 71 08-16-ELD, (i) as concerns line items I thrOiLlali 4, 6, 7, 9
through 11, 13 through 22, 25, 28 through 34, 3)6 through 40, 54, 64 through 66 and 84 through
86, to Texas Electric Cooperatives; (ii) as concerns line items 5, 12, 46 through 50, 57 through
62, 67 through 70, 77 through 80 and 82, to Techline Inc.; (iii) as concerns line items 43 through
45, 51 ffirOUgh 53, 63, 71 through 73) and 83, to Irby Utilities; (iv) as concerns line items 8, 2'),
24, 27, 35 and 42, to ATViro Tech Inc.; and (v) as concerns line items 26, 41, 74 and 81,to
Wesco Distribution, Inc., for LP&L Distribution Transformers-Biannual Pricing.
5. 4. EUB Resolution No. 2016-ROO 17, an EUB resolution rejecting all bids for ITB# 7113-16-ELP,
for LP&L Hydrogen Cylinders-Annual Pricing.
5. 5. EUB Resolution No. 2016-ROO IS, an EUB resolution rejecting all bids for ITB# 7117-16-ELD.,
for LP&L 15kV Three Phase Pad Mounted Transformers.
3:17 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, Mayor Pro Tern Jim Gerit adjourned
the meeting,,
The April 19, 2016 Special City Council Meeting minutes were approved by the City Council on
the 9th day of June, 2016.
DANIEL M. POPE, MAYOR
ATS ST:
Reb ca Garza, City Secretar