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HomeMy WebLinkAboutMinutes - City Council - Special - 2/16/2016 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING February 16, 2016 1:00 P. M. The City Council of the City of Lubbock,Texas met in special session on the Kith of February, 2016, at Lubbock Power& Light(LP&L), 1301 Broadway -2nd Floor Conference Room,Lubbock, Texas at 1:00 p.m. 1:03 P.M. CITY COUNCIL CONVENED Lubbock Power & Light(LP&L), 1301 Broadway -2nd Floor Conference Room, Lubbock, Texas Present: Mayor Glen C. Robertson; Mayor Pro Tern Jim Gerlt; Council Member Jeff Griffith; Council Member Latrelle Joy; City Manager James I,00mis; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Karen Gibson; Council Member Victor Hernandez; Council Member Floyd Price This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Mote: The Electric Utilh�v Board addressed agenda items in thefiolloii)ing order: * 1.1 crud.Exec?dNe .Session *No quorian, qfthe Cily Council, i,t,a.•1?resen1.fi)r all olher items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on January 19, 2016. Motion by Jane Henry, seconded by Jerry Bell to approve the minutes of the January 19, 2016 Regular Electric Utility Board meeting. Vote: 5 - 0 Motion carried by the Board James Conwright (ABSENT") Stephanie 1-lilt (ABSENT) Clayton Isom (ABSENT) James TLIcker (ABSENT) James Conwright, Stephanie Hill,and Clayton Isom, Electric Utility Board members, arrived in Executive Session. Special City Council Meeting Febmary 16,2016 Page 2 of 4 2. EXECUTIVE SESSION The meeting was called into a closed session at 1:05 p.m. under the provisions of Section 551, Texas Government Code. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated ert) icated reta,il provider). 2. 1. 3. Discuss and deliberate bidding and pricing, information for purchased power, generation and fuel, purchased power agreements, and related services and strategies, 2. 1. 4. Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2. 2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or conternplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (Purchase Power Agreements; West Texas Municipal Power Agency). 3. PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be firnited to only those iterns posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board ri-my, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 3. 1. Frank W. Morrison will speak to the Electric Utility Board and the City Council concerning charitable giving of LP&L, and specifically, as such charitable giving pertains to electric service. *This item was deleted. 4. REGULAR AGENDA Special City Council Meeting February 16,2016 Page 3 of 4 4. 1. Discuss and the Board will take action regarding a resolution accepting the Lubbock Power & Light Annual Financial Report for fiscal year ended September 30, 2015, This item was deleted. 4. 2. Update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, billing procedures, and LP&L staffing and performance. *This item was deleted. 4. 3. Discuss financial and capital statements, financing options, audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, and revenue and expense projections of Lubbock Power& Light. *This item was deleted. 4. 4. Report by Board Member Boatman regarding proposed Tres Amigas transmission project and other completed and proposed transmission projects in west Texas and eastern New Mexico. *This item was deleted. 4. 5. The Board will consider a resolution approving, and requesting the City Council to amend, the FY2015-16 Capital Program, to amend Capital Improvement Projects ("CIPs") (i) 92373. Dispatch Control Room Upgrade/Rernodel, (ii) New CIP., Transmission & Distribution (T&D) Center Renovations; (iii) 92402, Chalker Capacity Upgrade, (iv) 92319, Transmission Loop; and (v)New CIP, Line Extension for Large Commercial Customer. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board "till consider a resolution authorizing the Director of Electric Utilities to execute a letter agreement, by and between the City Of Lubbock, acting by and through Lubbock Power& Light, and Hillco Partners, regarding Texas state regulatory and legislative services, related to LP&L's integration into the Electric Reliability Council of Texas ("ERCCIT") regional transmission organization. *This item was deleted. 5. 2. The Board will consider a resolution authorizing the Director of Electric Utilities to execute ail engagement letter, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Lloyd Gosselink Rochelle & Townsend, P.C., related to LP&L's integration into the ERCOT regional transmission organization, *This item was deleted. Special City Council Meeting C-1 Febnlal'y 16, 2016 Page 4 of 4 2:08 P.M. CITY COUNCIL ADJOURNED There being no further business to corne before Council, the meeting was ad.jOUrned. The February16, 2016 Special City Council Meeting minutes were approved by the City Council on the 14th day of April, 2016. GLEN ROB EF SON, MAYOR ATTEST: Rebeta Garza, City Secretary *This item was discussed, by the Board, without a quorum of Council Members present.