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HomeMy WebLinkAboutMinutes - City Council - Special - 1/19/2016 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING January 19, 2016 2:00 P. M. The City Council of the City of Lubbock, Texas met in special session on the 19th of.January, 2016, at Lubbock Power & Light(LP&L), 1301 Broadway -2nd Floor Conference Room, Lubbock, Texas at 2:00 p.m. 2:00 P.M. CITY COUNCIL CONVENED Lubbock Power & Light (LP&L), 1301 Broadway-2nd Floor Conference Room, Lubbock, Texas Present: Mayor Glen C. Robertson; Mayor Pro Tem Jim Gerlt; Council Member Karen Gibson; Council Member Jeff Gri ffith, Council Member Victor Hernandez; City Manager James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Latrelle Joy; Council Member Floyd Price This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utility Board addressednijZ'17&1 items in thefiollowing order: * 1.1 and Executive Session *No quorum, qfthe City Council, -",as presenIjbi-all other hems. I MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on December 15, 2015. Motion by Don Boatman, seconded by Jane Henry to approve the minutes of the December 15, 2015 Regular Electric Utility Board meeting. Vote: 5 - 0 Motion carried by the Board James Conwright (ABSENT) Stephanie I-Jill (ABSENT) Greg Taylor (ABSENT) James Tucker(ABSENT) Stephanie Hill,Electric Utility Board member, arrived in Executive Session. Special City Council Meeting January 19,2016 Page 2 of 4 2. EXECUTIVE SESSION The meeting was called into a closed session at 2:01 p.m. under the provisions of Section 551, Texas Government Code. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio Fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 3. Discuss and deliberate regarding bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2. 2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the Zn advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (Purchase Power Agreements; Claim No. 1.5-C-114, Property Damage). 2. 3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate the appointment, employment, evaluation, reassignment and duties of a public officer or employee (General Counsel). 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR AGENDA Special City Council Meeting January 19,2016 Page 3 of 4 4. 1. Update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, billing procedures, and LP&L staffing and Z7 performance. *This item was deleted. 4. 2. Update/report by the Director of Electric Utilities, or his designee, regarding LP&L's actions and responses related to Winter Storm Goliath. *This item was deleted. 4. 3. Discuss financial and capital statements, financing options, audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, and revenue and expense projections of Lubbock Power& Lig it. *This item was deleted. 4. 4. 'rhe Board will consider a resolution providing for a downward adjustment of the Purcliased Power Cost Recovery Factor("PPRF") portion of Electric Rate/Tariff Schedule, the PPRF providing for the recovery by LP&L of all purchased power costs incurred by 1,Y&L in serving system demand and energy requirements, as more particularly defined in LP&L's Electric Rate/Tariff Schedule, as adopted by the City Council of the City of Lubbock on September 10, 2015, Resolution No, 2015-8.0310. *This item was deleted. 4. 5. Discuss, deliberate and the Board will take minuted action regarding compensation and benefits of the General Counsel. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order, ITB# 7105-16-EUA, to Gene Messer Chevrolet, For LP&L Pickups for Collections and Engineering, *This item was deleted. 5.2. The Board will consider a resolution authorizing the Purchasing Manager to execute a Purchase order, I'FB# 7107-16-ELD, (i) as concerns line items 2 through 6, 9 through 12 and 14 to Texas Electric Cooperatives; (ii) as concern.-, line items 1, 7 and 8 to Techline Inc,; (iii) as concerns line items 13 and 15 to Wesco Distribution, for LP&L Dual Voltage Distribution Transformers. *This item was deleted. Special City Council Meeting January 19,2016 Page 4 of 4 5. 3. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Compromise Settlement Agreement and Release of all Claims, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and Prime Time Investments, LLC, related to property damages. *This item was deleted. 4:01 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council., the meeting was adjourned. The January 19, 2016 Special City Council Meeting minutes were approved by the City Council on the 10th day of March, 2016. GLEN C.ROBEV"IN, MAYOR ATTEST: Ret-ca Garza, City Secretty *This itern was discussed, by the Board, without a quorum Of Council Members present.