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HomeMy WebLinkAboutMinutes - City Council - Special - 12/15/2015 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING December 15, 2015 1:00 P. M. The City Council of the City of Lubbock, Texas met in special session on the 15th of December, 2015,at Lubbock Power& Light (LP&L), 1.301 Broadway -2nd Floor Conference Room, Lubbock, Texas at 1:00 p.m. 1:05 P.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway -2nd Floor Conference Room, Lubbock,Texas Present: Mayor Glen C. Robertson; Mayor Pro Tern Jim Gerlt; Council Member Karen Gibson; Council Member Victor Hernandez; Council Member Latrelle Joy; City Manager James Loomis; City Secretary Rebecca Garza.; City Attorney Chad Weaver Absent: Council Member Jeff Griffith; Council Member Floyd Price This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the following order: ].I and Executive&,,,ssion. *N6 quoruin, oj'lhe City Council, was present far all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting oil November 18, 2015. Motion by Jerry Bell, seconded by Don Boatman to approve the minutes of November 18, 2015. Vote: 7 - 0 Motion carried by the Board Stephanie Hill (ABSENT) James Conwright (ABSENT) Stephanie Hill,Electric Utility Board member, arrived in Executive Session. Special City Council Meeting December 15,20 15 Page 2 of 4 2. EXECUTIVE SESSION The meeting was called into a closed session at 1:06 p.m. under the provisions of Section 551,Texas Government Code. 2. 1. Hold an executive session in accordance with V.T.C.A, Government Code §551.086 on the following competitive matters of Lubbock Power&Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 3. Discuss and deliberate regarding bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related set-vices and strategies. 2. 1. 4. Discuss and deliberate Customer billing, contract, and usage information, electric power M pricing information, system load characteristics, and electric power marketing analyses and strategies. 2. 2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (Purchase Power Agreements). 2. 3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate the appointment, employment, evaluation, reassignment and duties of a public officer or employee (Director of Electric Utilities and General Counsel). 3. PUBLIC COMMENT - This period, Of LIP to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR AGENDA Special City Council Meeting December 15,2015 Page 3 of 4 4. 1. Update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, billing procedures, and LP&L staffing and performance. *This item was deleted. 4. 2. Discuss Financial and capital statements, financing options, audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, and revenue and expense projections of Lubbock Power& Light. *This item was deleted. 4. 3. The Board will consider, nominate and elect officers of the Electric Utility Board. *This item was deleted. 4. 4. Discuss, deliberate and the Board Nvill take minuted action regarding benefits of the Director of Electric Utilities and General Counsel. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a Contract, RFP# 7144-15-ELD,to Bird Electric Enterprises, LLC for LP&L Coop to Slaton Substation I I 5kV Transmission Line Rebuild, *This item was deleted. 5. 2. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a Contract, ITB# 7102-16-ELD, to Blattner Energy Inc. for LP&L Oliver Substation Construction and Transformer Position Addition. *This item was deleted. 5. 3. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a Professional Services Agreement, RFQ# 7133-15-EUA, to TMG Utility Advisory Services, Inc., related to LP&L online billing consultant services. *This item was deleted. 5. 4. The Board will consider a resolution rejecting all proposals for RFP# 7107-14-ELP for LP&L Water Treatment Chemicals. *This item was deleted. 5. 5. The Board will consider a resolution rejecting all proposals for RFP# 7148-15-ELD for LP&L Holly Substation Relay Control Building Package. 1z *This item was deleted. Special City Council Meeting December 15, 2015 Page 4 of 4 3:16 P.M. CITY COUNCIL ADJOURNED There being no f"urther business to come before Council, the meeting was adjourned. The December 15, 2015 Special City Council Meeting minutes were approved by the City Council oil the I I th day of February, 2016. GL C. ROBERTSON, MAYOR ATTEST: Febca Garza, City Se6 t t 1�in *This item was discussed.. by the Board, without a quorum of Council Members present.