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Home My WebLink AboutMinutes - City Council - Special - 11/18/2015 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING November 18, 2015 2:00 P. M. The City Council of the City of Lubbock, Texas met in special session on the 18th of November, 2015, at Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock, Texas at 2:00 p.m. 2:04 P.M. CITY COUNCIL CONVENED Lubbock Power & Light(LP&L), 1.301 Broadway -2nd Floor Conference Room, Lubbock,Texas Present: Mayor Glen C. Robertson; Mayor Pro Tem Jim Gerlt; Council Member Karen Gibson; Council Member Jeff Griffith; Council Member Victor Hernandez; City Manager James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Latrelle Joy; Council Member Floyd Price Note: Council Member Victor Hernandez was present for Executive Session only. This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the.1611olving order: •Executive Session; Public Comment; 4.1-4.3; and 5.1-5.6 •No quortun, of the City Council, was present.for iters 1.1. 1 MINUTES 1. 1 The Board will approve the minutes from the Regular Electric Utility Board Meeting Oil October 20, 2015 and Special Electric LJtility Board Meeting on November 3, 2015. *This item was deleted, 2. EXECUTIVE SESSION The meeting was called into a closed session at 2:05 p.m. under the provisions of Section 551, Texas Government Code. The meeting was called back into a public session at 3:09 p.m. Special City Council Meeting Noveinbcr 18, 2015 Page 2 of 4 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts ofthose costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling, 4D 2. 1. 2. Discuss and deliberate proposals and strategies related to plans,., studies, and analyses for system improvernents, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 3. Discuss, deliberate and the Board will take action regarding bidding and pricing information for purchased power, generation an fuel, purchased power agreements, and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics., and electric power marketing analyses and strategies. 2. 2. Hold an executive session in accordance with V.TC.A. Government Code §551.071 seeking the advice of its legal Counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney Linder the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (Purchase Power Agreements and Natisha Young, Individually and as Next Friend of Akeelah Lockett, a minor child v. the City of Lubbock d/b/a Lubbock Power and Light and Cameron Communities LLC d/b/a Falcon Cove Townhornes v. Cheryl Young, Ronnie Byrd and Daphne Johnson, Cause No. 2014-5 11,607, 237th District Court. Lubbock County, Texas). 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments Must be limited to only those iterns posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day ofthe Electric Utility Board Meeting The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the Sign-Up sheet, If everyone who signed up to speak has been given ail opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. No one appeared to speak. 4. REGULAR AGENDA Special City Council Meeting November 18,2015 Page 3 of 4 4, 1. Update/report by the Director of Electric Utilities regarding customer service, business center practices, procedures and policies, billing procedures, and LP&L staffing and performance. David McCalla, Director of Electric Utilities/CEO for LP&L, gave a presentation and answered questions from the Board, Steve Corney, Electric Distribution Superintendent; and Andy Burcharn, Chief Financial Officer for LP&L, gave comments and answered questions frorn the Board. 4. 2. Discuss financial and capital statements, financing options, audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, and revenue and expense projections of Lubbock Power& Light. Andy Burcham, Chief Financial Officer for LP&L, gave a presentation and answered questions from the Board. Matt Rose, Chief of Staff for LP&L, gave comments and answered questions from the Board. 4. 3. EUB Resolution No. 2015-ROO60, an EUB resolution approving the amendment of, and requesting the City Council to amend, the City of Lubbock's FY2015-2016 Budget for Lubbock Power& Light, as concerns Capital Improvement Projects (i) 92373 Dispatch Control Room. Upgrade; and (ii) 92319, Transmission Loop. Motion by Charles Dunn, seconded by Don Boatman to approve the budget amendment as presented. Vote: 5 - 0 Motion carried by the Board Clayton Isom (AWAY) Jane Henry (ABSENT) Stephanie Hill (ABSENT) lames Tucker (ABSENT) 5. CONSENT AGENDA Motion by Charles Dunn, seconded by Don Boatman to approve items 5.1-5.6. Vote: 5 - 0 Motion carried by the Board Clayton Isom (AWAY) Jane Henry (ABSENT) Stephanie Hill (ABSENT) James Tucker(ABSENT) 5. 1. EUB Resolution No. 2015-RO06 1, an EUB resolution authorizing the Director of Electric Utilities to execute, for and on behalf ofthe City of Lubbock, acting by and through Lubbock Power& Light, the Settlement Agreement, in the case styled Natisha Young, Individually and as Next Friend of Akeelah Lockett, a minor child v. the City of Lubbock d/b/a Lubbock Power and Light and Cameron Communities,i ties, Ll-C, d/b/a Falcon Cove Townhomes v. Cheryl YOU110 In 7' Ronnie Byrd and Daphne Johnson, Cause No. 2014-511, 607, 237th District Court, Lubbock County, Texas. Special City Council Meeting November 18,2015 Page 4 oN 5. 2. EUB Resolution No. 2015-80062, an EUB resolution authorizing the Director of Electric Utilities to execute a contract, ITBtq 7137-15-ELP,to Border Demolition & Environmental [tic., for LP&L Demolition of Cooling; Tower Structure at Massengale Station. t�, 0 5. 3. EUB Resolution No. 2015-ROO63, an EUB resolution authorizing the Purchasing Manager to execute a purchase order, awarded under TXMAS Conti-act#1 1-23VO50, to Altec Industries for two (2)Altec Aerial Devices and two (2) Derrick Self Propelled Diggers. 5. 4. EUB Resolution No. 2015-80064, an EUB resolution rejecting all proposals for RFP4 7 1 39-15-ELP for LP&L Refurbish Steam Turbine Admission Valves at Cooke Station. 5. 5. EUB Resolution No. 2015-R0065, an EUB resolution rejecting all proposals For RRIA. 7143-15-ELP for LP&L Refurbishment of Main Drive-ThrU Doors at Brandon Station, 5. 6. EUB Resolution No.'s 2015-80066 and 2015-R0067, EUB resolutions authorizing the Purchasing Manager to execute purchase orders, ITB# 7150-15-ELD, (i) as concerns line items I through 3, 6 and 7 to Anixter Power Solutions; and (ii) as concerns line items 4, 5 and 8, to Irby Utilities, flor LP&L Three Phase Distribution Transformers. 4:05 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. The November 18, 2015 Special City Council Meeting minutes were approved by the City Council on the 14th day ol.'January,2016. GLEN .'ROBERTSON. MAYOR A TEST: RobCa Garza, City Secretary' c *This item was discussed, by the Board, without a quorum of Council Members present.