HomeMy WebLinkAboutMinutes - City Council - Special - 10/20/2015 CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
October 20, 2015
2:00 P. M.
The City Council of the City of Lubbock, Texas met in special session on the 20th of October, 2015,
at Lubbock Power & Light(LP&L), 1301 Broadway -2nd Floor Conference Room, Lubbock,
Texas at 2:00 p.m.
2:04 P.M. CITY COUNCIL CONVENED
Lubbock Power & Light(LP&L), 1301 Broadway -2nd Floor Conference Room,
Lubbock, Texas
Present: Mayor Glen C. Robertson; Council Member Karen Gibson; Council Member Jeff
Griffith; Council Member Latrelle Joy; Assistant City Manager Mark Yearwood;
City Secretary Rebecca Garza; First Assistant City Attorney Mitch Satter-white
Absent: Mayor Pro Tem Jim Gerlt; CoLincil Member Victor Hernandez; Council Member
Floyd Price
This was a meeting of the Electric Utility Board.A quorum of Council Members attended and
participated in discussions during the meeting which the board considered the following topics as
shown below.
Note: The Electric Utility Board addressed agenda iten-is in the,lb1loiving order:
e 1.1; Executive&,ssion; Public Comment- 4.1-4.6; and 5.1-5.4.
1. MINUTES
1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on
September 15, 2015 and Special Electric Utility Board Meeting on September 24, 2015.
Motion by Charles Dunn, seconded by Don Boatman to approve the minutes of September 15,
2015 and September 24, 2015.
Vote: 7 - 0 Motion carried by the Board
Clayton Isom (ABSENT)
Jane Henry (ABSENT)
Clayton Isom and Jane Henry,Electric Utility Board members, arrived in Executive
Session.
Special City Council Meeting
October 20,2015 Page 2 of 5
2. EXECUTIVE SESSION
The meeting was called into a closed session at 2:05 p.m. under the provisions of Section
551, Texas Government Code. The meeting was called back into a public session at 3:22
p.m.
2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the
following competitive matters of Lubbock Power& Light:
2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including
Forecasts of those costs, capital improvement plans for generation units, and generation unit
operating g characteristics and outage scheduling.
1=
2. 1. 2. Discuss and deliberate proposals and strategies related to plans, Studies, and analyses for
system improvements.
, generation additions, or sales (other than transmission and distribution
system improvements inside the service area for which LP&L is the sole certificated retail
provider).
2. 1. 3. Discuss, deliberate and the Board, and the City Council, will take action regarding bidding and
pricing information for purchased power, generation and fuel, purchased power agreements,
and related set-vices and strategies.
2. 1. 4. Discuss and deliberate customer billing. contract, and usage information, electric Power pricing
information., system load characteristics, and electric power marketing analyses and strategies.
2. 2. Hold all executive session in accordance with V.TC,A. Government Code §551.071 seeking
the advice of its legal counsel about pending or contemplated litigation or settlement offers and
hold a consultation with the attorney on a matter in which the duty of the attorney Linder the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with
Chapter 551 of the Texas Government Code (Natasha Young, individually and as next friend
of Akeelah Lockett. a minor child v. the City of Lubbock, d/b/a Lubbock Power and Light and
Cameron Communities., LLC, d/b/a Falcon Cove Townhornes v. Peggy Green, Cheryl Young
and Ronnie Byrd, Cause No. 2014-511, 607, 237th District Court, Lubbock County; 'Texas).
3. PUBLIC COMMENT - This period, of up to thirty MillUteS, is dedicated to citizen
comments. Each citizen will have three minutes to speak. All comments must be limited to only
those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign
1 C7�
LIP on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric
Utility Board shall follow the order of citizens wishing to speak as listed on the sign-Lip sheet.
If everyone who signed Lip to speak has been given all opportunity to speak and the thirty
minutes designated for citizen comment has not been exhausted, the Electric Utility Board
may, at its discretion, open the floor to anyone else wishing to address the Electric Utility
Board. SUbJect to all the same procedures and guidelines.
No one appeared to speak.
4. REGULAR AGENDA
Special City COLVICH Meetillg
October 20,2015 Page 3 of 5
Z'
4. t. Update/report by the Director of Electric Utilities regarding customer service, business center
practices, procedures and policies, billing procedures, and LP&L staffing and performance.
I
David McCalla, Director of Electric Utilities/CEO for LP&L. gave comments and answered
questions from the Board.
4. 2. Discuss financial and capital statements, financing options, audits. and financial policies of
Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost
Z:� Z7�
allocation, and revenue and expense projections of Lubbock Power& Light.
Andy BLircham, Chief Financial Officer for LP&L, gave a presentation and answered
questions from the Board.
4. 3. Report related to refunds of deposits to eligible customers., as provided in Electric Rate/Tariff
Schedule, General Terms and Conditions, Section 6.e., as recommended by the Electric Utility
Board on June 16,2015 and as adopted by the City Council of the City of Lubbock on
September 10, 2015, by Resolution No. 2015-803 10.
Andy Burcham, Chief Financial Officer for LP&L, gave a presentation and answered
questions from the Board.
4. 4. EUB Resolution No. 2015-80052 and City Council Resolution No. 2015-RO')46, authorizing
and directing the Director of Electric Utilities to execute and file, for and on behalf of the City
of Lubbock, acting by and "
"
Lig
through Lubbock Power& ht ( I-P&L ), all pleadings, re
rz ZD ports,
studies or other filings at the Electric Reliability Council of Texas ("ERCOT") and/or the
Public Utility Commission of Texas ('*PUC") toward migration of a portion of LP&L's load to
ERGOT, and to present testimony and otherwise provide support before ERGOT and/or the
PUC related to same.
Richard Casner, General Counsel for Lubbock Power& Light, gave comments and answered
questions from the Board and City Council.
Electric Utility Board: Motion by Don Boatman, seconded by Jerry Bell to approve EUB
Resolution No. 2015-80052.
Vote: 8 - 0 Motion carried by the Board
Clayton Isom (AWAY)
City Council: Motion by Council Member Karen Gibson, seconded by Council Member
Latrelle Joy to approve Resolution No. 2015-80346,
Vote: 4 - 0 Motion carried
Mayor Pro Tem Jim Gerlt (ABSENT)
Council Member Victor Hernandez (ABSENT)
Council Member Floyd Price (ABSENT)
Special City Council Meeting
October 20,2015 Page 4 of 5
4. 5. EUB Resolution No. 2015-R0055, an EUB resolution recommending to the City Council five
(5) appointments to the Electric Utility Board, in accordance with Section 2.03.415(e) of the
Code of Ordinances, City of Lubbock, Texas.
Motion by Charles Dunn, seconded by James Conwright to recommend to the City Council the
reappointment of Greg Taylor, Jerry Bell, Don Boatman, James Conwrig0ht, and Charles Dunn
to the Electric Utility Board.
Vote: 8 - 0 Motion carried by the Board
Clayton Isom (AWAY)
4. 6. Discuss and the Board will take minuted action setting the date and place of the November
2015 meeting of the Electric Utility Board.
Motion by Don Boatman, seconded by Stephanie Hill to set the date of the November
2015 meeting to Wednesday, November 18, 2015,
Vote: 8 -0 Motion carried by the Board
Clayton Isom (AWAY)
5. CONSENT AGENDA
Motion by Jerry Bell, seconded by Stephanie Hill to approve items 5.1-5.4.
Vote: 8 -0 Motion carried by the Board
Clayton Isom (AWAY)
5. 1. EUB Resolution No. 2015-8005'), an EUB resolution authorizing the Director of Electric
Utilities to execute for and on behalf of the City of Lubbock, acting by and through LP&L, a
Professional Services Contract, by and between LP&L and NewGen Strategies and Solutions,
LLC, for services related to rate design, financial modeling and accounting Studies.
L�
5. 2. EUB Resolution No. 2015-R0054, an EUB resolution approving a form Interconnection
Agreement to be executed by LP&L customers that have distributed generation on the
customer side of the LP&L meter, in accordance with Rate 5 of the LP&L Tariff, and
authorizing the Director of Electric Utilities, or his designee,, to execute the various
Interconnection Agreements for and on behalf of the City of Lubbock, acting by and through
LP&L.
5. 3. EUB Resolution No. 2015-RO05 1, an EUB resolution authorizing the Director of Electric
Utilities to execute a contract, ITB# 7142-15-ELD, to Kisatchie Treating, LLC for LP&L
Wood Poles-Annual Pricing.
5. 4. EUB Resolution No. 201 5-ROO56, an EUB resolution authorizing the Director of Electric
Utilities to execute a contract, RFP# 7141-15-ELD, to PowerSeCUre Inc. for LP&L
Underground Cable Replacement from Indiana Substation to Marsha Sharp Freeway.
Special City Council Meeting
October 20,2015 Page 5 of 5
4:00 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, the meeting was adjourned.
The October 20, 2015 Special City Council Meeting minutes were approved by the City Council on
the 17th day of December, 2015.
GLEN C. ROBVkTSON, MAY-OR
ATTEST:
Re t ca Garza, City Secre