HomeMy WebLinkAboutMinutes - City Council - Special - 9/15/2015 CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
September 15, 2015
2:00 P. M.
The City Council of the City of Lubbock,Texas met in special session on the 15th of September,
2015, at Lubbock Power & Light (LP&L), 1301 Broadway-2nd Floor Conference Room, Lubbock,
Texas at 2:00 p.m.
2:02 P.M. CITY COUNCIL CONVENED
Lubbock Power & Light (LP&L), 1301 Broadway -2nd Floor Conference Room,
Lubbock, Texas
Present: Mayor Glen C. Robertson; Mayor Pro Tern Jim Gerlt; Council Member Karen
Gibson; Council Member Jeff Griffith; Council Member Latrelle Joy; City Manager
James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver
Absent: Council Member Victor Hernandez; Council Member Floyd Price
This was a meeting of the Electric Utility Board. A quorum of Council Members attended and
participated in discussions during the meeting which the board considered the following topics as
shown below.
Note.- The Electric Ulili1y Board at/dressed cWenda items in the fallowing order.,
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l.],- Executive Session; Public Comment; 4.1-4.2; and S.1-5.4.
1. MINUTES
1. 1 The Board will approve the minutes from the Regular Electric Utility Board Meeting on
August 18, 2015 and Special Electric Utility Board Meeting on August 11. 2015,
Motion by Charles Dunn, seconded by James Conwright to approve the minutes of August
18, 2015 and August 1 ], 2015 with tyre following amendment:
e Mayor Glen C. Robertson was not present for the August 18, 2015 meeting,
Vote: 9 - 0 Motion carried by the Board
2. EXECUTIVE SESSION
This meeting was called into a closed session at 2:03 p.m. under the provisions of
Section 551, Texas Government Code. The meeting was called back into a public
session at 3:43 p.m.
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September 15, 2015 Page 2 of 4
2. ll. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the
following competitive matters of Lubbock Power & Light:
2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs,
including forecasts of those costs, capital improvement plans for generation units, and
generation unit operating characteristics and outage scheduling.
2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses
for system improvements, generation additions, or sales (other than transmission and
distribution system improvements inside the service area for which LP&L is the sole
certificated retail provider).
2. 1. 3. Discuss, deliberate and the Board will take action bidding ding and pricing
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information for purchased power, generation and reel, purchased power agreements,
and related services and strategies.
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2. 1. 3. 1. Discuss and the City Council and the Board will take action related to
non-disclosure: agreements. (Resolution No. 2015-R0312)
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2. 1. 4. Discuss and deliberate customer billing, contract, and usage information, electric
power pricing information, system load characteristics, and electric power marketing
analyses and strategies.
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2. 2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking
the advice of its legal Counsel about pending or contemplated litigation or settlement offers
and hold a consultation with the attorney on a matter in which the duty of the attorney tinder
the Texas Disciplinary Rules of Professional C011CILICt of the State Bar of'"rexas conflicts with
Chapter 551 of the Texas Government Code (Purchase power agreements; distribution/claim
numbers 15-C-114 and 15-C-112).
3. PUBLIC COMMENT - This period, Of Lip to thirty minutes, is dedicated to citizen
comments. Each citizen will have three minutes to speak. All comments must be limited to
only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak
shall sign tip on the citizen comment sheet on the day of the Electric Utility Board Meeting,.
The Electric Utility Board shall follow the order ofeitizens wishing to speak as listed on the
sign-Up sheet. If everyone who signed up to speak has been given an opportunity to speak and
the thirty Minutes designated for citizen comment has not been exhausted, the Electric Utility
Board may, at its discretion, open the floor to anyone else wishing to address the Electric
Utility Board, subject to all the same procedures and guidelines.
No one appeared to speak.
4. REGULAR AGENDA
4. 1. Update/report by the Director of Electric Utilities regarding customer service, business center
practices, procedures and policies, billing procedures, and LP&L staffing and performance.
David McCalla, Director of Electric Utilities/CE0 for LP&L gave comments and answered
questions from the Board.
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Septernber 15,2015 Page 3 of 4
4. 2. Discuss financial and capital statements, financing options, audits, and financial policies of
Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost
allocation, and revenue and expense projections of Lubbock Power& Light.
Andy Burcham, Chief Financial Officer for LP&L; and Chad Sales; Electric Utility Financial
Analyst, gave comments and answered questions from the Board.
5. CONSENT AGENDA
Motion by Jerry Bell, seconded by Charles Dunn to approve items 5.1-5.4.
Vote- 9 - 0 Motion carried by the Board.
5. 1. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a
contract, ITI34 7135-15-ELP, to Southern Ionics Incorporated., for LP&L Aqueous Ammonia
—Annual Pricing.
Felix Orta, Purchasing Manager for Electric Utilities, gave comments and answered questions
frown City Council.
5. 2. The Board will consider a resolution authorizing the Director oF Electric Utilities to execute
an Amendment to Professional Services Agreement, by and between Lubbock Power& Light
and Enprotec/Hibbs & Todd Inc,, for services related to the assessment, monitoring,
remediation design, operation of remediation equipment and clean LIP and closure of the site
at and around the Cooke Plant.
5. 3. The Board will consider a resolution authorizing the Director of Electric Utilities to execute
an Amendment to Professional Set-vices Agreement, by and between Lubbock Power& Light
and AVO Training Institute, Inc., for services related to arc flash and electric safety training.
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5. 4. The Board will consider a reSOILIGOn authorizing the Director of Electric Utilities to execute a
Services Agreement, by and between Lubbock Power& Light ("LP&L") and West Texas
Municipal Power Agency("WTMPA")for services to be provided by LP&L related to the
operations of WTMPA.
4:01 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, the meeting was adjourned.
The September 15, 2015 Special City Council Meeting minutes were approved by the City Council on
the 5th day of November, 2015.
GLITXe.'ROBERTSON, MAYOR
ATTEST:
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