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HomeMy WebLinkAboutMinutes - City Council - Special - 8/18/2015 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING August 18, 2015 12:00 P. M. The City Council of the City of Lubbock, Texas met in special session on the 18th of August, 2015, at Lubbock Power & Light (LP&L), 1301 Broadway -2nd Floor Conference Room, Lubbock, Texas at 12:00 p.m. 12:03 P.M. CITY COUNCIL CONVENED Lubbock Power & Light (LP&L), 1301 Broadway -2nd Floor Conference Room,Lubbock,Texas Present: Mayor ProTern Jim Gerlt; Council Member Karen Gibson; Council Member Jeff Griffith; Council Member Victor Hernandez; Council Member Latrelle Joy; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Mayor Glen C. Robertson; Council Member Floyd Price; City Manager James Loomis This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agencla ilei is in the.allowing Order: 0 1,1; and Executive Session. e No quortini, of the City Council, ivas presen1fin-all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on July Z:� Z!, 21, 2015 and Special Electric Utility Board Meeting on July 30, 2015. Motion by Charles Dunn. seconded by Doti Boatman to approve the minutes of July 21, 2015 and Jul), 30, 2015. Vote: 8 - 0 Motion carried by the Board Other: Jane 1-Jenry (ABSENT) Special City coillicil Meetilil- .August 18,2015 Page 2 of 4 2. EXECUTIVE SESSION The meeting was called into a closed session at 12:04 pm. under the provisions of Section 551, Texas Government Code. The ineeting was called back into a public session at 2:13 P.m. 2. 1. Hold ail executive session in accordance with V.T.C.A. Government Code §551.086 on the follo,vving competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs. including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics arid outage scheduling. Z.�* 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, arid analyses for I system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 3. Discuss and deliberate bidding and pricing information for purchased power, generation and fire], purchased power agreements, arid related services and strategies. L, 0 2. 1. 4. Discuss and deliberate Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses arid strategies. 2. 2. 1-told ail executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate the appointment, employment, evaluation, reassignment and duties of a public I officer or employee (Director of Electric Utilities and General Counsel). 2. 3. Hold ail executive session in accordance with V.T.C.A. Government Code §551.071 seeking Zn the advice of its legal Counsel about pending or contemplated litigation or settlement offers and hold a COIl$LIlt,1tiOn with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (purchase power agreements). 3. PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those iterns posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign Lip on the citizen comment sheet oil the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed LIP to speak has been given an Opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR AGENDA Special City COLMCH MCCtillg MgList 18, 2015 Page 3 of 4 4. 1. Update/report by the Director of Electric Utilities regarding Customer service, business center practices, procedures and policies, billing procedures. and 1.1'&L staffing and performance. This item was deleted. 4. 2. Discuss financial and capital statements, financing options, audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, and revenue and expense projections of Lubbock Power & Light. "This item was deleted. 4. 3. Discuss, deliberate and the Board will take minuted action regarding compensation and benefits of the Director of Electric Utilities and General Counsel. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider, and the Council may discuss, a resolution authorizing the Purchasing Manager to execute a purchase order, RFP No. 713 1-15-ELD, to Peak Substation Services, LLC, for LP&L Oliver Substation Materials and Assembly Package. *This item was deleted. 5. 2. The Board will consider, and the Council may discuss, a resolution authorizing the Purchasing Manager to eXCCLIte a purchase order, RFP No. 71 34-15-ELD, to Control Panels USA Inc. for Substation Relay Panels. *This item was deleted. 5. 3. The Board will consider, and the Council may discuss, a resolution rejecting all proposals for Rl"ll No. 7113-15-ELP, Preventive Maintenance Services for LP&L Aero-Derivative Combustion Turbines - Annual Pricing). *This item was deleted. 2:13 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the rneeting was adjourned. The August 18, 2015 Special City Council Meeting minutes were approved by the City Council on the 22nd day of October, 2015. GLENS�V'/RbBE]tf SON, MAYOR ATTEST: Special City Council Meeting AUgUSt 18 2015 Page 4 of 4 Lipma Garza, City Seer ty) *This item was discussed, by the Board, without a quorum of- Council Members present.