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HomeMy WebLinkAboutMinutes - City Council - Special - 6/16/2015 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING June 16, 2015 2:00 P. M. The City Council of the City of Lubbock, Texas met in special session on the 16th of July, 2015, at Lubbock Power & Light(LP&L), 1301 Broadway -Basement Conference Rooln A, Lubbock, Texas at 2:00 p.m. 2:01 P.M. CITY COUNCIL CONVENED Lubbock Power & Light (LP&L), 1301 Broadway - Basement Conference Room A, Lubbock, Texas Present: Mayor Glen C. Robertson; Mayor Pro 'f em Jim GerIt; Council Member Karen Gibson; Council Member Jeff Griffith; Council Member Latrelle Joy; City Manager James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Victor Hernandez; Council Member Floyd Price This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting which the board considered the following topics as shown below. Nate: The Electric Utility Board aeldressed agenda items in the following order.. * 1.1; Exectaive,5ession; crud 4.1-4.4. ®No quorum, of the Cily Council, ivas present.16r till other items. 1 MINUTES 1 1. The Board will approve the rninUtCS from the regular Electric Utility Board Meeting Oil May 19,2015; a Special Electric Utility Board Meeting on May 12, 2015; and a Special Electric Utility Board Meeting on June 5. 2015. Motion by Don Boatman, seconded by Clayton Isorn to approve the minutes of May 19, 2015; May 12, 2015; and June 5, 2015. Vote: 6 - 0 Motion carried by the Board Other: Jarnes Conwright(ABSENT) n Jane Henry (ABSENT) Jerry Bell (ABSENT) James Conwright and Jane Henry, Electric Utility Board members, arrived in Executive Session. 2. EXECUTIVE SESSION The meeting was called into a closed session at 2:05 p.m. under the provisions of Section 551,Texas Government Code. The meeting was called back into a public session at 3:47 p.m. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. DiSCLISS generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans., studies, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which Lubbock Power& Light is the Z_ sole certificated retail provider). 2. 1. 3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel-, purchased power agreements, risk management information and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract, and usage Information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2. 2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a Consultation with the attorney on a matter in which the duty of the attorney to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (purchase power agreements: distribution; Republic Power Partners, L.P. v. West Texas Municipal Power Agency, Cause No. 2012-501,169, 237th Judicial District Court, Lubbock County, Texas). 3. PUBLIC COMMENT - This period, Of LIP to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda, Any citizen wishing to speak shalt sign tip on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed oil the sign-up sheet. If everyone who signed LIP to speak has been given an opportunity to speak and the thirty Z� minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR AGENDA 4. 1. Update/report by the Director of Electric Utilities regarding customer service, business center practices, procedures and policies, billing procedures, and Lubbock Power & Light staffing and performance. David McCalla, Director of Electric Utilities/CEO for LP&L; and Andy Burcham, Chief Financial Officer for LP&L, gave comments and answered questions from the Board. 4. 2. Discuss Financial and capital statements, financing options, audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, and revenue and expense projections of Lubbock Power& Light. And), Burcham, Chief Financial Officer for LP&L, gave a presentation and answered questions from the Board. 4. 3. Discuss and the Board will take action on the Lubbock Power& Light Fiscal Year 2015-16 Z:D Operating Budget and Capital Program and make appropriate recommendations to the City Budget 2D Council of the City of Lubbock pursuant to §2.03.415(a) of the Code of Ordinances, City of Lubbock, Texas. David McCalla, Director of Electric Utilities/CEO for LP&L; and Andy Burcham, Chief Financial Officer for LP&L, gave comments and answered questions from the Board. Motion by Don Boatman, seconded by Drew Tucker to approve, and present to City Council the Lubbock Power& Light Fiscal Year 2015-16 Operating Budget and Capital Program as presented. Vote- 7 - 0 Motion carried by the Board Other: Clayton Isom (AWAY) Jerry Bell (ABSENT) 4. 4. Discuss and the Board will take action on the Fiscal Year 2015-16 Electric Raterrariff Schedule and make appropriate recommendations to the City Council of the City of Lubbock pursuant to §2.031.415(a) of the Code of Ordinances, City of Lubbock, Texas. David McCalla, Director of'Electric Utilities/CEO for LP&L; and Chad Sales, Electric Utility Financial Analyst, gave comments and answered questions from the Board. *City Council lost quorum during this item. 5. CONSENT AGENDA 5. 1. The Board will consider, and the Council may discuss, a resolution authorizing the Purchasing Manager to execute a purchase order, ITB 07123-1 5-ELD, to Irby Utilities for Wood Poles for Coop to Staten 115kV Transmission Line. *This item was deleted. 5. 2. The Board will consider, and the Council May discuss, a resolution authorizing the Purchasing Manager to execute a purchase order, ITB 97126-15-EUA,to Rush Truck Centers of Texas, L11 for two (2) Lubbock Power & Light Truck Tractors with Adjustable Fifth-Wheel. *This item was deleted. 4:47 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned.. I G N,,'bl ROBERTSON,TSON, MAYOR ATTEST: \j Rebe t�ca Garza, City Secretary *This item was discussed, by the Board, Without a qL10111M of Council Members present.