HomeMy WebLinkAboutMinutes - City Council - Special - 5/21/2024CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
May 21, 2024
11:00 A.M.
The City Council of the City of Lubbock, Texas met in special session on the 21st of May, 2024, in City
Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas at 11:00 a.m.
11:02 A.M. CITY COUNCIL CONVENED
City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas
Present: Mayor Tray Payne; Council Member Tim Collins; Council Member Christy Martinez-Garcia;
Council Member Brayden Rose; City Manager W. Jarrett Atkinson; City Secretary Courtney
Paz; Interim City Attorney Mitchell Satterwhite
Absent: Mayor Pro Tem Shelia Patterson Harris; Council Member David Glasheen; Council Member Dr.
Jennifer Wilson
This was a meeting of the Electric Utility Board. A quorum of Council Members attended and
participated in discussions during the meeting in which the board considered the following topics as
shown below.
Note: Ciry Council addressed age��da rtems rn the follo��ing order:
• Board Comments 1; Publ ic Comment 2; and 3.1-3..5.
• No quorum, of City Councrl, was present for all other items.
i. BOARD COMMENTS
The Board may make general announcements not requiring official action.
No comments were given by the Board.
2. PUBLIC COMMENT
Public comment is an opportunity for the public to make comments and express a position on agenda
items.
2. 1. This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will
have three minutes to speak. Any member of the public that requires the assistance of a translator
will have six minutes to speak. Comments must be limited to only those items posted on the Electric
Utility Board agenda. Any member of the public wishing to speak shall sign up on the public
comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the
meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the
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May 21, 2024
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sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the
time designated for public comment has not been exhausted, the Electric Utility Board may, at its
discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all
the same procedures and guidelines.
No one appeared to speak.
3. REGULAR SESSION
3. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on April 16,
2024.
Motion by Board Member Butch Davis, seconded by Board Member Eddie Schulz, to approve
the Regular Electric Utility Board Meeting minutes on April 16, 2024.
Vote: 8-0 Motion carried.
3. 2. Presentation and discussion of financial and capital statements, budget, financing options, audits, and
financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt
matters, reserve account funding, cost allocation, revenue and expense projections, power cost
recovery factor, customer metering, tariff and billing, service and administrative issues.
Kacey Sylvia, director of finance for LP&L, gave a presentation and answered questions from the
Board.
3. 3. Presentation and discussion of operational technology landscape including platforms, interoperability,
integrations, departments and operating budgets of Lubbock Power & Light, including the City of
Lubbock Utilities.
Chris Sims, chief performance officer for LP&L, gave a presentation and answered questions from
the Board.
3. 4. Presentation and discussion of the Customer Engagement Meeting held on May 14, 2024, and
approval of the minutes by the Board.
Clint Gardner, chief customer officer for LP&L, gave a presentation and answered questions from the
Board.
Motion by Board Member Solomon Fields, seconded by Board Member Lewis Harvill, to
approve the May 14, 2024, Customer Engagement Meeting minutes.
Vote: 8-0 Motion carried.
3. 5. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer or his
designee to execute a Second Amendment to the Oracle Ordering Document US-10368397, by and
between the City of Lubbock, acting by and through LP&L, and Oracle America, Inc., regarding
ongoing and outstanding move-to-market project tasks and to assist with further integration tasks.
This Amendment is to extend the term of the Agreement by one year and expand the scope of work
as described more in detail in the Amendment. This Amendment does not change the Not-to-Exceed
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May 21, 2024
Original Agreement.
Page 3 of 4
Clint Gardner, chief customer officer for LP&L, gave comments and answered questions from the
Board.
Motion by Board Member Craig Rhyne, seconded by Board Member Eddie Schulz, to approve
this item.
Vote: 8-0 Motion carried.
11:30 a.m. —Approximately - Following completion of the Regular Session item 3.5, the E/ectric Utility
Boa�•d and City Council will recess.from open session for a lunch break and will reconvene in executive
session to discuss the items listed below. It is anticipated that the Executive session will begin at 12:00 p.m.
Ho��ever, this is an approximation and the Board and Citv Council may begin the executive session earlier or
later dependirrg orr when the Regular Session arrd lunch recess is complete. Durrng the lunch break recess, the
Electric Utility Board will recognize past Board Members who are present and possible discirssions or
prese»tations related to the final trarrsition to ERCOT and the historic entry into the retail market.
Discussions may include but not be limited to updates on billing and transactrort systems, transmrssion and
dislribution ��ork,for the transition, status ofgerreration, person�el, comn�unications and regulato�y matters.
No official action ��ill be taken during this recess.
Joel Ivy, director of electric utilities for LP&L, gave a presentation related to the final transition to ERCOT
and the historic entry into the retail market, and answered questions from the Board and those in attendance.
4. EXECUTIVE SESSION
This meeting was called into a closed session at 12:42 p.m. under the provisions of Section 551,
Texas Government Code. City Council lost quorum and adjourned.
4. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 and §552.133,
to discuss and deliberate, on the following competitive matters of Lubbock Power & Light,
reasonably related to the following categories:
4. 1. 1. Risk management information, including but not limited to, contracts, and strategies, especially
regarding, bidding and pricing information for purchased power, generation and fuel, and
Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
4. 1. 2. Discuss and the Board will take possible action related to purchased power and energy and fuel
management services.
4. 2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the
advice of legal counsel about pending or contemplated litigation or settlement offers and hold a
consultation with the attorney on matters in which the duty of the attorney to the City Council and to
the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State
Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
4. 2. 1. Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
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May 21, 2024
4. 2. 2.
4.2.3
4. 2. 4.
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Legal advice and counsel regarding confidential matters pertaining to integration into retail
market competition.
Legal advice and counsel regarding contemplated litigation matters.
Legal advice and counsel regarding North American Electric Reliability Corporation Critical
Infi•astructure Protection (NERC CIP) standards.
4. 2. 5. Application of the City of Lubbock, acting by and through Lubbock Power & Light (LP&L) to
Change Rates for Wholesale Transmission Service, proceeding before the Public Utility
Commission of Texas, PUC Docket No. 54657.
4. 2. 6.
4. 2. 7.
City of Lubbock, Texas v. Elk Ciry Wind II, LLC, Cause No. CIV-23-232-G, proceeding in the
United States District Court for the Western District of Oklahoma.
City of Lubbock v. Trumble Steel Erectors, b�c., Cause No. DG2024-CV-0165 proceeding in
237th District Court of Lubbock County, Texas.
4. 3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the
appointment, employment, evaluation, and duties of a public offcer or employee (Director of
Electric Utilities/Chief Administrative Officer, and General Counsel).
12:42 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, Mayor Payne adjourned the meeting.
The May 21, 2024 Special City Council Meeting minutes were approved by the City Council on the 9th day of
Julv, 2024.
ATTEST:
Courtney Paz, City Secretary
r.,
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ARK W. M BRAYE , MAYOR