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Home My WebLink AboutMinutes - City Council - Special - 4/16/2024CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING Apri116, 2024 11:00 A.M. The City Council of the City of Lubbock, Texas met in special session on the 16th of April, 2024, in City Council Chambers, Citizens Tower,1314 Avenue K, Lubbock, Texas at 11:00 a.m. 11:02 A.M. CITY COUNCIL CONVENED City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas Present: Mayor Tray Payne; Council Member Latrelle Joy; Council Member Christy Martinez-Garcia; Council Member Steve Massengale; City Manager W. Jarrett Atkinson; City Secretary Courtney Paz; Deputy City Attorney Amy Sims Absent: Mayor Pro Tem Shelia Patterson Harris; Council Member Mark W. McBrayer; Council Member Dr. Jennifer Wilson This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note: City Coa�ncil addressed agenda items in the following order: • Board Comments 1; Public Comment 2; and Executive Session. • No quorum, of Ciry Council, was present for all other items. 1. BOARD COMMENTS The Board may make general announcements not requiring official action. No comments were given by the Board. 2. PUBLIC COMMENT Public comment is an opportunity for the public to make cominents and express a position on agenda items. 2. 1. This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the meeting. The Electric Utility goard shall follow the order of persons wishing to speak as listed on the Special City Council Meeting April 16, 2024 3. Page 2 of 4 sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the time designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. No one appeared to speak. EXECUTIVE SESSION This meeting was called into a closed session at 11:03 a.m. under the provisions of Section 551, Texas Government Code. City Council lost quorum and adjourned at 11:38 a.m. 3. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 and §552.133, to discuss and deliberate, on the following coinpetitive matters of Lubbock Power & Light, reasonably related to the following categories: 3. 1. 1. Risk management information, including but not limited to, contracts, and strategies, especially regarding, bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies. 3. 1. 2. Discuss and the Board will take possible action related to purchased power and energy and fuel management services. 3. 2. �-Iold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code: 3. 2. 1. 3. 2. 2. 3. 2. 3. 3. 2. 4. Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda. Legal advice and counsel regarding confidential matters pertaining to integration into retail market competition. Legal advice and counsel regarding contemplated litigation matters. Legal advice and counsel regarding North American Electric Reliability Corporation Critical Infrastructure Protection (NERC CIP) standards. 3. 2. 5. Application of the City of Lubbock, acting by and through Lubbock Power & Light (LP&L) to Change Rates for Wholesale Transmission Service, proceeding before the Public Utility Commission of Texas, PUC Docket No. 54657. 3. 2. 6. 3. 2. 7. City of Lubbock, Texas v. Elk City Wind II, LLC, Cause No. CIV-23-232-G, proceeding in the United States District Court for the Western District of Oklahoma. Ciry of Lubbock v. Trumble Steel Erectors, Inc., Cause No. DC-2024-CV-0165 proceeding in 237th District Court of Lubbock County, Texas. Special City Council Meeting April 16, 2024 Page 3 of 4 3. 3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and duties of a public officer or employee (Director of Electric Utilities/Chief Administrative Officer, and General Counsel). 11:30 a.m. —Approximately - Following completion of the Executive Session, the Electric Utiliry Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Execz�tive Session is complete. 4. REGULAR SESSION 4. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on March 19, 2024. *This item was deleted. 4. 2. Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding strategic planning, board committee reports, ordinance change requests, EUB policy and procedures, customer service, business center practices, procedures and policies, transition to retail customer choice, customer concerns and complaints, billing system, forms and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee participation, stafiing levels, personnel, regulatory matters, training, cybersecurity, mutual aid agreement, and operational performance metrics. *This item was deleted. 4. 3. Presentation and discussion of financial and capital statements, budget, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues. *This item was deleted. 4. 4. Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding transition to Retail Market in the City of Lubbock and the status of the technology solutions implemented for electronic transactions with the REPs, ERCOT, and the Customers. *This item was deleted. 4. 5. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a Second Amendment to the Professional Services Agreement dated April 19, 2021, by and between the City of Lubbock, acting by and through LP&L, and Black and Veatch Corporation, regarding capital projects including substation upgrades. This Amendment is to increase the Not-to-Exceed amount of $3,000,000.00 by $730,000.00 to $3,730,000.00 and to extend the term Special City Council Meeting April 16, 2024 Page 4 of 4 of the Agreement by two (2) years. This Amendment does not change the terms of the Original Agreement. *This item was deleted. 4. 6. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designer, to execute a Professional Services Agreement dated effective May 21, 2024, by and between the City of Lubbock, acting by and through LP&L, and Schneider Electric Smart Grid Solutions, LLC, for continued support, maintenance, and enhancement of LP&L's GIS software applications. This Agreement has a Not-to-Exceed ainount of $1,618,707.00 and an initial term of 4 years. *This item was deleted. 11:38 A.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, Mayor Payne adjourned the ineeting. The April 16, 2024 Special City Council Meeting minutes were approved by the City Council on the 11 th day of June, 2024. ATTEST: Courtney Paz, City Secretary *This item was discussed, by the Board, without a quorum of Council Members present. , �