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HomeMy WebLinkAboutMinutes - City Council - Special - 3/19/2024i CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING March 19, 2024 11:00 A.M. The City Council of the City of Lubbock, Texas met in special session on the 19th of March, 2024, in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas at 11:00 a.m. 11:01 A.M. CITY COUNCIL CONVENED City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas Present: Mayor Pro Tem Shelia Patterson Harris; Council Member Latrelle Joy; Council Member Christy Martinez-Garcia; Council Member Steve Massengale; City Manager W. Jarrett Atkinson; City Secretary Courtney Paz; Interim City Attorney Mitchell Satterwhite Absent: Mayor Tray Payne; Council Member Mark W. McBrayer; Council Member Dr. Jennifer Wilson This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. No�e: The Electric Utility Board addressed agenda items irr the following order: • Board Comments 1; Public Comment 2; and Executive Session. •No quo��um, of City Council, was present for all other items. 1. BOARD COMMENTS The Board may make general announcements not requiring official action. No comments were given by the Board. 2. PUBLIC COMMENT Public comment is an opportunity for the public to make comments and express a position on agenda items. 2. 1. This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the Special City Council Meeting March 19, 2024 Page 2 of 5 time designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. No one appeared to speak. 3. EXECUTIVE SESSION This meeting was called into a closed session at 11:03 a.m. under the provisions of Section 551, Texas Government Code. City Council lost quorum and adjourned at 11:59 a.m. 3. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 and §552.133, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories: 3. 1. 1. Risk management information, including but not limited to, contracts, and strategies, especially regarding, bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies. 3. 2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code: 3. 2. 1. Legal advice and counsel regarding matters identified in Section 3.1-3.1.1 of this agenda. 3. 2. 2. Legal issues cegarding contract(s), including pucchase orders, herein listed on the agenda. 3. 2. 3. Legal advice and counsel regarding confidential matters pertaining to integration into retail market competition. 3. 2. 4. Legal advice and counsel regarding contemplated litigation matters. 3. 2. 5. Legal advice and counsel regarding North American Electric Reliability Corporation Critical Infrastructure Protection (NERC CIP) standards. 3. 2. 6. Applicatiorr of the City of Lubbock, acling by arrd through Lubbock Power & Light (LP&L) to Change Rates.fo�• Wholesale Transmission Se�•vice , proceeding before the Public Utility Commission of Texas, PUC Docket No. 54657. 3. 2. 7. Ciry of Lubbock, Texas v. Elk City Wind II, LLC, Cause No. CIV-23-232-G, proceeding in the United States District Court for the Western District of Oklahoma. 3. 2. 8. City of Lubbock v. Trumble Steel Erectors, Inc., Cause No. DC-2024-CV-0165 proceeding in 237th District Court of Lubbock County, Texas. Special City Council Meeting March 19, 2024 Page 3 of 5 3. 3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and duties of a public officer or employee (Director of Electric Utilities/Chief Administrative Officer, and General Counsel). 11:30 a.m. —Approximately - Following completion of the Executive Session, the Electric Utiliry Board will recom�ene irr operr session to discuss the items listed below. I/ is af�ticipated that the open session will begin at 11:30 a.m. However, this is an approximation and Ihe Board may begin the opera session earlier o�• later depending on when the Executive Session is complete. 4. REGULAR SESSION 4. 1. The Board will approve the minutes from the Regular Electric Utility Board meeting on February 20, 2024. *This item was deleted. 4. 2. Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding strategic planning, board committee reports, ordinance change requests, EUB policy and procedures, customer service, business center practices, procedures and policies, transition to retail customer choice, customer concerns and complaints, billing system, forms and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee participation, staffing levels, personnel, regulatory matters, training, cybersecurity, mutual aid agreement, and operational performance metrics. *This item was deleted. 4. 3. Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding the initiation of the Retail Customer Choice Shopping Window in the City of Lubbock and the status of the technology solutions implemented for electronic transactions with the REPs, ERCOT, and the Customers. *This item was deleted. 4. 4. Presentation and discussion regarding the meeting of the Customer Engagement Committee held on March 18, 2024, which included customer service topics related to the move to retail competition, technology for enhancing service, and public education. *This item was deleted. 4. 5. Presentation and discussion of financial and capital statements, budget, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues. *This item was deleted. Special City Council Meeting March 19, 2024 Page 4 of 5 4. 6. The Board will consider a resolution authorizing LP&L's Chief Administrative Officer, or his designee, to execute an agreement with AT&T regarding and governing the terms and conditions under which LP&L and AT&T, both of which own utility poles in the Lubbock area, will grant each other a nonexclusive license allowing the other to make attachments to the owner's poles. This agreement replaces the 1972 Agreement that was terminated in 2022. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a First Amendment to Contract No. 711023 dated January 17, 2023, by and between the City of Lubbock, acting by and through LP&L, and Davey Resource Group, Inc. regarding an ongoing pole audit. This Amendment is to increase the Not-to-Exceed amount of $396,250.00 by $8,937.50 to $405,187.50. This amendment does not change the term of the Contract. *This item was deleted. 5. 2. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a Second Amendment to the Professional Services Agreement dated February 9, 2022, by and between the City of Lubbock, acting by and through LP&L, and INPOWERED, LLC regarding ongoing NERC Compliance assistance related to ongoing Federal and State requirements. This Amendment is to increase the Not-to-Exceed amount of $185,000.00 by $175,120.00 to $360,120.00. This Amendment does not change the terms of the Original Agreement. *This item was deleted. 5. 3. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Sherman + Reilly, Inc., Invitation to Bid 7104-24-EUA, LP&L Cable Pullers. The bid is for two underground cable pullers that will be a replacement or addition to LP&L's Fleet as approved in the FY 2023-24 Capital Program budget, which will cost $458,905.00 and be delivered in 90 days. *This item was deleted. 5. 4. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute a First Amendment to the Professional Services Agreement with Hahn Public Communication (HPC) for communication and marketing services on behalf of the City of Lubbock, acting by and through LP&L. This Amendment increases the Not-to-Exceed amount by $100,000.00 from $500,000.00 to $600,000.00. *This item was deleted. u Special City Council Meeting March 19, 2024 11:59 A.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. Page 5 of 5 The March 19, 2024 Special City Council Meeting minutes were approved by the City Council on the 14th day of May, 2024. ATTEST: Courtney Paz, City Secretary