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HomeMy WebLinkAboutMinutes - City Council - Special - 8/20/2019 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING August 20, 2019 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 20th of August,2019, at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock,Texas at 11:00 a.m. 11:06 A.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,Lubbock,Texas Present: Mayor Pro Tem Jeff Griffith; Council Member Juan A. Chadis; Council Member Randy Christian; Council Member Latrelle Jay; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Mayor Daniel M. Pope This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board and City Council considered the following topics as shown below. Note, The Electric Utility Board addressed agenda items in the,following order. • 1.1 and Executive Session. •No quorum, of the City Council, was present for all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting of July 25, 2019. Motion by Butch Davis, seconded by Don Boatman to approve the minutes of the Regular Electric Utility Board Meeting held on July 25, 2019. Vote: 8- 0 Motion carried by the Board Other: James Conwright (ABSENT) 2. EXECUTIVE SESSION This meeting was called into a closed session at 11:07 a.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 12:35 p.m. Special City Council Meeting August 20,2019 Page 2 of 5 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for system improvements,generation additions, or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 3. Discuss and deliberate bidding and pricing information for purchased power,generation and fuel, purchased power agreements,and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract,and usage information,electric power pricing information,system load characteristics, and electric power marketing analyses and strategies. 2. 1. 5. Discuss and deliberate risk management information, contracts,and strategies, including fuel hedging and storage. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code((i) Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos. 48625, 48668,48909, and 49151 related to Order issued in the Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii) Project to Monitor Lubbock Power& Light's Transition to ERCOT, Public Utility Commission Project No.48113;(iii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company,Docket No. ER 19-675-000 and related matters; (iv) 1~ederal Energy Regulatory Commission, Docket No. ERI 9-1727, Southwestern Public Service Company and related matters; (v) real property acquisitions and acquisitions processes; (vi) Power Purchase Agreements; (vii) pole attachment matters; (viii) claims related to automobile collisions of July 23,2019; (ix) Claim regarding alleged property damage occurring on or about May 30, 2019; (x) legal issues regarding customer choice). 2.3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board). 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the Special City Council Meeting August 20,2019 Page 3 of 5 floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR AGENDA 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects,and LP&L staffing, performance, and budgeting. *This item was deleted. 4.2. Presentation and discussion of financial and capital statements, financing options,audits,and I'mancia I policies of Lubbock Power& Light relating to debt issuance issues,reserve account funding,cost allocation, revenue and expense projections, purchased power cost recovery factor, customer metering,tariff and billing, and service issues. *This item was deleted. 4.3. Presentation and discussion of current net metering policies and rates,and various options for net metering policies and rates. *This item was deleted. 4.4. Presentation and discussion of utility poles and attachments by certain telecommunications providers in downtown Lubbock, and update on downtown electric utility relocation project. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute five (5) discrete Licenses for Electric Supply Line Across or Along Railway Property, by and between BNSF Railway Company and the City of Lubbock,acting by and through Lubbock Power& Light, related to the Northwest to Mackenzie and Erskine to Mackenzie transmission projects. *This item was deleted. 5.2. The Board will consider a resolution authorizing the Director of Electric Utilities,or his designee, to execute for and on behalf of the City of Lubbock, acting by and through Lubbock Power& Light("LP&L"), that certain First Amendment to the Professional Services Agreement between LP&L and TMG Utility Advisory Services, Inc., regarding professional consulting services. *This item was deleted. 6-0 Special City Council Meeting August 20,2019 Page 4 of 5 5. 3. The Board will consider a resolution revoking EUB Resolution No. EUB 2017-RO064 related to Mutual Aid Agreements; approving the form of Mutual Aid Agreements;and further authorizing the Director of Electric Utilities, or his designee,to execute Mutual Aid Agreements on behalf of the City of Lubbock,acting by and through Lubbock Power& Light,with Requesting Parties, as defined in the form Mutual Aid Agreement,as attached to the resolution. *This item was deleted. 5.4. The Board will consider a resolution authorizing the Director of Electric Utilities,or his designee, to execute public works contract by and between Interstate Electrical Contractors, Inc. and City of Lubbock,acting by and through Lubbock Power& Light,regarding RFP# 7151-19-ELD, for LP&L Oliver Substation Construction Services. *This item was deleted. 5.5. The Board will consider a resolution authorizing the Purchasing Manager,or his designee, to execute a purchase order(i) as concerns line items 1, 6, 9, 10, 11, 12, 15, 16, 18, 19, 20, 21, 25, 27 , 28, 29, 30, 31, 32, 33, 37, 38, 39, 40, 41, 42,43, 44, 46,47, 48, 49, 50, 51, 52, 55, 56, 57, 59, 79, 82, 83, 84, 85, 86, 87,96,97, 99, 101, 102, 104, 107, 108, 111, 112, 113, 115, 116, 119, 127, 128, 129, 130, 131, 132, 133, 134, 135, 136, 137, 138, 142, 147, 148, 149, 150, 151, 157, 160, 162, 163, 165, 174, 183, 186, 190, 191,205 ,209, 215, 219, 221, 222, 223, 224, 225, 226,227,229, 235, 237, 244, 246, 247, 253, 257,258,262,266, 268,269, 270, 272, 273, 274, 275, 277,280, 281, 284, 285, 286, 291, 292, 294,295, 300,303, 309, 310, 311, 316, 321, 322, 324, 334, 335, 344, 353, 354, 356, 357, 359, 365, and 392 to Texas Electric Cooperatives; (ii) as concerns line items 53, 126, 173, 216,288, 293, 315, 317, 326, 342, 346, 348, 349, 352, 361, 362, 383, 386, 387, 388, and 396 to Techline Inc.; (iii)as concerns line items 7, 13, 14, 23, 24,26, and 36, to Stuart C. Irby ; (iv) as concerns line items 3, 8, 34,35,60, 61,67,68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78, 80, 88, 89, 90, 91, 94, 95, 117, 121, 122, 123, 124, 125, 141, 143, 146, 153, 154, 176, 177, 179, 181, 182, 184, 185, 187, 188, 189, 192, 193, 194, 195, 197, 198, 199, 201, 203, 206, 208,228,230, 231, 233, 236, 238,239, 241,242,243,250,254, 255,256,260, 261, 263,264, 265,267,271, 276, 278, 282, 289,290, 304,307,308, 318,325, 327,328,330, 336, 339, 340, 341, 343, 345, 350, 351, 355, 358, 360, 364, 366, 367, 369, 370, 372,373, 374, 375, 376, 377, 378, 390, 391, and 395 to Anixter Inc.; (v)as concerns line items 2,4, 5, 17,22, 54, 58, 62, 64, 65,66, 81,92, 93, 98, 100, 103, 105, 106, 109, 110, 114, 118, 120, 139, 140, 144, 145, 152, 155, 156, 158, 159, 161, 164, 166, 167, 168, 169, 170, 171, 172, 175, 178, 180, 196, 202, 204,207, 210,211,212, 213,214, 217, 218, 220,232,234,240,245,248, 249,251,252, 259, 279,283, 363, 368, 379, 380, 381, 382, 384, and 385 to Wesco Distribution, Inc., ITB 7141-19-ELD, for LP&L Warehouse Inventory-Annual Pricing. *This item was deleted. 5.6. The Board will consider a resolution authorizing the Purchasing Manager, or his designee,to execute a Purchase Order to Electrical Power Products, RFP# 7150-19-ELD, for LP&L Holly Substation Enclosure and Relay Panels. *This item was deleted. Special City Council Meeting ALIgUst 20,2019 Page 5 of'5 -5. 7. 'Fhe Board will consider a resolLiti011 aL1thO1-iZiDg the Director of Electric Utilities, oi- his designee, to eXCCL[te a'rhird Aincridnient to Professional. Services Agreement, by and between [lie City of I-Libbock, acting by and thrOLIC)h LLibbock Power& Light, and Flahn Public Communications, for professional services related to marketing campaigns, marketing social research, and other -n cominimications related activities. This item was deleted. 5. 8. The Board will consider a resOIL16011 aUthOriZi1111 the PUrchashic, N4,ariager, or his designee, to reject all bids for IT134 7149-19-El.,I) - l.,P&L Hydrogen Cylinders -Annual Pricing, "This item was deleted. 12:35 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adJOL11-11ed. 'T'he ALiatist 20, 2019 Special City COL11)Cil Meeting minutes were approved by the City Cotincil on the 8th Ln clay of October, 2019. DANIEL M. POPE, MAYOR ATTEST: vj�Alp -geNGarza T i t y SeC,etary *This itC111 Was diSCLISsc(II, by the Board, without qUorUrn Of COL11161 Members present.