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HomeMy WebLinkAboutMinutes - City Council - Special - 2/20/2024CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING February 20, 2024 11:00 A.M. The City Council of the City of Lubbock, Texas met in special session on the 20th of February, 2024, in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas at 11:00 a.m. 11:00 A.M. CITY COUNCIL CONVENED City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas Present: Mayor Tray Payne; Council Member Latrelle Joy; Council Member Christy Martinez-Garcia; Council Member Steve Massengale; Council Member Dr. Jennifer Wilson; City Manager W. Jarrett Atkinson; City Secretary Courtney Paz; City Attorney Chad Weaver Absent: Mayor Pro Tem Shelia Patterson Harris; Council Member Mark W. McBrayer This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the following order: •1; 2; =�. 2; and Execartive Session. •No quo�•um, of City Council, was present for all other items. i. BOARD COMMENTS: The Board may make general announcements not requiring official action. Gwen Stafford, chair, gave recognition to Chad Weaver, city attorney; introduced Kelli Swan as the new General Counse( for LP&L; and gave recognition to LP&L staff inembers including Carolyn Shellman and Tom Jennings. Z. PUBLIC COMMENT: Public comment is an opportunity for the public to make comments and express a position on agenda items. 2. 1. This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the meeting. The Electric Utility Board shall foilow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the time designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all Special City Council Meeting February 20, 2024 3. the same procedures and guidelines. No one appeared to speak. EXECUTIVE SESSION Page 2 of 5 This meeting was called into a closed session at 11:13 a.m. under the provisions of Section 551, Texas Government Code. City Council lost quorum and adjourned at 11:47 a.m. 3. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 and §552.133, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories: 3. 1. 1. Risk management information, contracts, and strategies, bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies. 3. 1. 2. Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies. 3. 2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code: 3. 2. 1. 3. 2. 2. 3. 2. 3. 3. 2. 4. 3. 2. 5. Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda. Legal advice and counsel regarding matters identified in Section 3.1-3.1.2 of this Agenda. Legal advice and counsel regarding confidential matters pertaining to integration into retail market competition. Legal advice and counsel regarding contemplated litigation matters. Legal advice and counsel regarding North American Electric Reliability Corporation Critical Infrastructure Protection (NERC CIP) standards. 3. 2. 6. Applicalion of the City of Lubbock, acting by and through Lubbock Power & Light (LP&L) to Change Rates for Wholesa/e Transmission Service , proceeding before the Public Utility Commission of Texas, PUC Docket No. 54657. 3. 2. 7. Ciry of Lubbock, Texas v. Elk Ciry Wind II, LLC, Cause No. CIV-23-232-G, proceeding in the United States District Court for the Western District of Oklahoma. . _1 Special City Council Meeting February 20, 2024 Page 3 of 5 3. 3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and duties of a public offcer or employee (Director of Electric Utilities/Chief Administrative Officer, and General Counsel). 11:30 a.m. —Approximately - Following completion of the Executive Session, the Electric Utility Board will recom�ene in open session to discuss the items listed below. It is arrticrpated that the open session will begin at 11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or� later depending on when the Executive Session rs complete. 3. 5. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and duties of a public officer or employee (Director of Electric Utilities/Chief Administrative Officer, and General Counsel). 4. REGULAR SESSION 4. 1. The Board will approve the minutes from the Regular Electric Utility Board meeting on January 16, 2024 and Special Electric Utility Board Meeting on February 12, 2024. *This item was deleted. 4. 2. The Board will consider a resolution accepting the Lubbock Power & Light Annual Financial Report for fiscal year ended September 30, 2022. Harvey Hall, chief fnancial officer for LP&L, introduced Bryant Sanchez, senior manager for Weaver. Mr. Sanchez gave a presentation, introduced Weaver staff, and answered questions from the Board. Motion by Board Member Eddie Shulz, seconded by Board Member Dan Wilson, to approve the Lubbock Power & Light Annual Financial Report for the fscal year ended September 30, 2022. Vote: 6-0 Motion carried 4. 3. Presentation and discussion of the update/report by the LP&L Chief Administrative Offcer, or his designee, regarding strategic planning, board committee reports, ordinance change requests, EUB policy and procedures, customer service, business center practices, procedures and policies, transition to retail customer choice, customer concerns and complaints, billing system, forms and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee participation, staffing levels, personnel, regulatory matters, training, cybersecurity, mutual aid agreement, and operational performance metrics. *This item was deleted. Special City Council Meeting February 20, 2024 Page 4 of 5 4. 4. Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding the initiation of the Retail Customer Choice Shopping Window in the City of Lubbock and the status of the technology solutions implemented for electronic transactions with the REPs, ERCOT, and the Customers. *This item was deleted. 4. 5. Presentation and discussion of financial and capital statements, budget, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues. *This item was deleted. 4. 6. The Board will consider a resolution amending three rate schedules in LP&L's System Delivery Rate/Tariff Schedule which became effective October l, 2023, to suspend Rate Schedules I and K (related to distributed generation delivery service) as these rates will not be functional in the retail market where LP&L does not sell electricity to retail customers, and to amend Rate Schedule P to correct and reduce the Delivery System Charge for street lighting service. The amendments will be effective on March 1, 2024. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute that certain Seventh Amendment to Professional Services Agreement (PSA) dated May 29, 2018, by and between the City of Lubbock, acting by and through LP&L, and TMG Utility Advisory Services, Inc. (TMG) to extend the term of the agreement. There is no change to the Not-to-Exceed amount of $6,679,126.00. *This item was deleted. 5. 2. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute that certain Fourth Amendment to Professional Services Agreement (PSA) dated May 29, 2018, by and between the City of Lubbock, acting by and through LP&L, and KUBRA Data Transfer, Ltd. (KUBRA) to enable the Chief Administrative Officer to approve changes to the scope of work, so long as the Not-to-Exceed amount or Term of the Agreement do not change. This Fourth Amendment does not change the Not-to-Exceed amount nor Term of the Agreement. *This item was deleted. 5. 3. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to award and execute a contract to Nix Electric Co., RFP# 7103-24-ELD, for LP&L Transformer Repair Services - Annual Pricing. Repairs will range from 15 kilovolt-ampere (kVA) to 2,500 kVA pole and pad mounted transformers and will be completed on an as- needed basis. This is covered by Capital Program Budget. Special City Council Meeting February 20, 2024 Page 5 of 5 *This item was deleted. 5. 4. The Board wi(1 consider a resolution authorizing the Purchasing Manager, or his designee, to approve change order # 5 by and between the City of Lubbock, acting by and through Lubbock Power & Light, and EHV Construction, LLC, for RFP #7147-23 ELD, LP&L Northeast Substation Upgrade. This change order for $310,104 is for changes in work processes and the schedule due to materials supplied by LP&L arriving later than scheduled because of vendor delays. *This item was deleted. 5. 5. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Vermeer Texas-Louisiana, Buyboard Contract 684-22. This Buyboard quote for $123,417 with an 18 week delivery is for one pothole machine that will be a replacement to LP&L's Fleet as approved in the FY 2023-24 Capital Program budget. *This item was deleted. 11:47 A.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, Mayor Payne adjourned the meeting. The February 20, 2024 Special City Council Meeting minutes were approved by the City Council on the 9th day of April, 2024. ^ ATTEST: Courtney Paz, City Secretary *This item was discussed, by the Board, without a quorum of Council Members present.