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HomeMy WebLinkAboutMinutes - City Council - Special - 12/19/2023CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING December 19, 2023 10:45 A.M. The City Council of the City of Lubbock, Texas met in special session on the 19th of December, 2023, in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas at 10:45 a.m. 10:49 A.M. CITY COUNCIL CONVENED City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas Present: Mayor Tray Payne; Mayor Pro Tem Shelia Patterson Harris; Council Member Latrelle Joy; Council Member Christy Martinez-Garcia; Council Member Steve Massengale; City Manager W. Jarrett Atkinson; City Secretary Courtney Paz; City Attorney Chad Weaver Absent: Council Member Mark W. McBrayer; Council Member Dr. Jennifer Wilson This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utiliry Board addressed agerrda items in the following order: • Executive Session . No quorum, of City Council, was present for all other items. I. BOARD COMMENTS The Board will take a moment to recognize any introductions or general announcements not requiring official action. *This item was deleted. 2. PUBLIC COMMENT Public comment is an opportunity for the public to make comments and express a position on agenda items. *This item was deleted. Special City Council Meeting December 19, 2023 Page 2 of 6 2. 1. This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 3. EXECUTIVE SESSION This meeting was called into a closed session at 10:50 a.m. under the provisions of Section 551, Texas Government Code. City Council lost quorum during Executive Session and adjourned at 11:31 a.m. 3. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories: 3. 1. 1. Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 3. 1. 1. 1. 3. 1. 2. Discuss and deliberate issues regarding generation unit operating characteristics and outage scheduling. Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies. 3. 1. 2. 1. Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies. 3. 1. 3. 3. 1. 3. 1. 3. 1. 4. 3. 1. 4. 1. Effective fuel and purchased power agreements and fuel transportation arrangements and contracts. Discuss and deliberate purchased power agreements and fuel matters. Risk management information, contracts, and strategies, including fuel hedging and storage. Discuss and deliberate risk management strategies. 'I Special City Council Meeting December 19, 2023 Page 3 of 6 3. 1. 5. Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider). 3. 1. 5. 1. 3. 1. 6. 3. 1. 6. 1. Discuss and deliberate plans, studies, proposals, and analysis for system improvements, additions, or sales. Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Discuss and deliberate customer billing options and related market matters. 3. 2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code: 3. 2. 1. 3. 2. 2. 3. 2. 3. 3. 2. 4. 3. 2. 5. 3. 2. 6. 3. 2. 7. 3. 2. 8. 3. 2. 9. 3. 2. 10. Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda. Legal advice and counsel regarding matters identified in Section 3.1-3.1.6.1 of this Agenda. Legal advice and counsel regarding purchased power agreements. Legal advice and counsel regarding contemplated litigation matters. Legal advice and counsel regarding confidential matters pertaining to integration into retail market competition. Legal advice and counsel regarding North American Electric Reliability Corporation Critical Infrastructure Protection (NERC CIP) standards. Claims related to property damage occurring on or about September 17, 2021, and October 19, 2021, and business interruption beginning on or about September 17, 2021. Claims related to alleged property damage on or about February 13-19, 2021. Application of the City of Lubbock, acting by and through Lubbock Power & Light (LP&L) to Change Rates for Wholesale Transmission Service, proceeding before the Public Utility Commission of Texas, PUC Docket No. 54657. City of Lubbock, Texas v. Elk City Wind 11, LLC, Cause No. CIV-23-232-G, proceeding in the United States District Court for the Western District of Oklahoma. 3. 3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and duties of a public offcer or employee (Director of Electric Utilities/Chief Administrative Officer, and General Counsel). Special City Council Meeting December 19, 2023 Page 4 of 6 11:30 a.`rr. —Approximately - Following completion of the Executive Session, the Electric Utiliry Board will reco�vene in open sessiorr to discuss the items listed below. It is arrticipated that the ope� session will begrrr at 11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session rs complete. 4. REGULAR SESSION 4. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on November 13, 2023 and Special Board Meeting on November 15, 2023 and Special Board Meeting on December 4, 2023. *This item was deleted. 4. 2. Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding strategic planning, board committee reports, ordinance change requests, EUB policy and procedures, customer service, business center practices, procedures and policies, transition to retail customer choice, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee participation, staffing levels, personnel, regulatory matters, including proceedings regarding the pro forma tariff, training, cybersecurity, mutual aid agreement, and operational performance metrics. *This item was deleted. 4. 3. Presentation and discussion of fnancial and capital statements, budget, fnancing options, audits, and fnancial policies of Lubbock Power & Light relating to debt issuance issues and historical debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues. *This item was deleted. 4. 4. Presentation and discussion of the completed Southwest Power Pool remaining load transfer including GIS data on the affected areas, timing, and logistics. *This item was deleted. 4. 5. The Board will consider a resolution approving and adopting updated Electric Utility Board Rules, Policies, and Procedures, applicable to the Electric Utility Board related to the recently amended City of Lubbock Ordinance 2023-00143. *This item was deleted. 4. 6. Presentation and discussion regarding customer choice and matters related to but not limited to customer service, and move to retail competition, and public education regarding same. *This item was deleted. Special City Council Meeting December 19, 2023 Page 5 of 6 4. 7. The Board will consider a resolution authorizing the Chief Administrative Officer, or his designee, to execute a Third Amendment to Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Parkhill, Smith & Cooper, Inc., a Texas Corporation, related to engineering, design, surveying, procurement support, and construction support services for boring and excavation projects and electric transmission and distribution projects related to same. This amendment will extend the term of the agreement by one year and increase the Not-To-Exceed amount by $500,000 to $3,000,000. There is no change to the Scope of the Agreement. *This item was deleted. 4. 8. The Board will consider, nominate, and elect officers of the Electric Utility Board, and consider possible minuted action to appoint members for officer positions. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Sole Source Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Minsait Advanced Control Systems, Inc. for software upgrades related to the PRISM software used to operate LP&L's Energy Management System ("EMS"), Supervisor Control and Data Acyuisition ("SCADA") System, and Outage Management System ("OMS"). This yuote for $1,245,775 is for a software upgrade reyuired to continue support for the PRISM software beyond the End of Life of the current version. *This item was deleted. 5. 2. The Board will consider a resolution authorizing the Chief Administrative Officer, or his designee, to execute a Professional Services Agreement to Cobb, Fendley & Associates, Inc., RFQ# 7152-23-ELD, for LP&L Professional Services for Distribution Design and Engineering Services. The term will be for three years with a not to exceed cost of $4,500,000. *This item was deleted. 5. 3. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Randall Reed's Planet Ford 635, for $307,560, ITB# 7101-24-EUA, for LP&L Fleet Vehicles. This bid is for seven pickups that will be replacements to LP&L's Fleet as approved in the FY 2022-23 Capital Program budget. The anticipated delivery for the seven pickups is 120 days from the order date. *This item was deleted. Special City Council Meeting December 19, 2023 Page 6 of 6 5. 4. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Bobcat of Lubbock, Buyboard Contract 684-22. This Buyboard quote for $155,383.62 is for one skid steer that will be a replacement to LP&L's Fleet as approved in the FY 2023-24 Capital Program budget. *This item was deleted. 5. 5. The Board will consider a resolution authorizing the Purchasing Manager, or his designee to approve a change order by and between the City of Lubbock, acting by and through Lubbock Power & Light, and EHV Construction, LLC, of Rockwall, Texas for RFP #7147-23 ELD, LP&L Northeast Substation Upgrade. This change order for $150,000 is to install an airbridge to cross a waterline owned by CRMWA as approved in the FY 2023-24 Budget. *This item was deleted. 5. 6. The Board will consider a resolution authorizing the LP&L Chief Administrative Officer, or his designee, to execute that certain Fifth Amendment to Professional Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Principle Services, LLC, regarding an increase to the billable rates for consulting services related to project management, cost tracking, procurement assistance, landowner relations, easement support services, communications and coordination with other utilities, Consultant oversight, construction management services. This amendment does not increase the amended not to exceed amount of $12,400,000 nor extend the current term. *This item was deleted. 11:31 A.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, Mayor Payne adjourned the meeting. The December 19, 2023 Special City Council Meeting minutes were approved by the City Council on the 13th day of February, 2024. ATTES Courtne}�'I'az, City Secretary TR� AY ", AYOR *This item was discussed, by the Board, without a quorum of Council Members present.