HomeMy WebLinkAboutMinutes - City Council - Special - 11/13/2023CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
November 13, 2023
11:00 A.M.
The City Council of the City of Lubbock, Texas met in special session on the 13th of November, 2023,
at the LP&L Distribution Center, 402 Municipal Drive, Municipal Hill, Training Room, Lubbock,
Texas at 11:00 a.m.
11:01 A.M. CITY COUNCIL CONVENED
LP&L Distribution Center, 402 Municipal Drive, Municipal Hill, Training Room,
Lubbock, Texas
Present: Mayor Tray Payne; Mayor Pro Tem Shelia Patterson Harris; Council Member Latrelle Joy;
Council Member Christy Martinez-Garcia; Council Member Steve Massengale; Council
Member Mark W. McBrayer; City Manager W. Jarrett Atkinson; City Secretary Courtney Paz;
City Attorney Chad Weaver
Absent: Council Member Dr. Jennifer Wilson
Note: The Electric Utility Board addressed agenda items in the following order:
• Board Comments; Public Comment 2.1; and Executive Session.
•No guorum, of City Council, was present for all other items.
�. BOARD COMMENTS
The Board will take a moment to recognize any introductions or general announcements not
requiring official action.
Board Chair, Gwen Stafford, introduced new board member, Dr. Craig Rhyne.
2. PUBLIC COMMENT
2. 1. This period, of up to thirty minutes, is dedicated to public comment. Each member of the public
will have three minutes to speak. Any member of the public that requires the assistance of a
translator will have six minutes to speak. Comments must be limited to only those items posted on
the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the
public comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of
the meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed
on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak
and the thirty minutes designated for public comment has not been exhausted, the Electric Utility
Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility
Board, subject to all the same procedures and guidelines.
Special City Council Meeting
November 13, 2023
3.
No one appeared to speak.
EXECUTIVE SESSION
Page 2 of 7
This meeting was called into a closed session at 11:02 a.m. under the provisions of Section
551, Texas Government Code. City Council lost quorum during Executive Session and
adjourned at 12:08 p.m.
3. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss
and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably
related to the following categories:
3. 1. 1. Generation unit specific and portfolio fxed and variable costs, including forecasts of those
costs, capital improvement plans for generation units, and generation unit operating
characteristics and outage scheduling.
3. 1. 1. 1.
3. 1. 1. 2.
3. 1. 2.
3. 1. 2. 1.
3. 1. 3.
3. l. 3. 1.
3. 1. 3. 2.
3. 1. 4.
3. 1. 4. 1.
Discuss and deliberate issues regarding generation unit operating characteristics and
outage scheduling.
Discuss and the Board will take possible action related to the assessment and disposition
of generation assets.
Bidding and pricing information for purchased power, generation and fuel, and Electric
Reliability Council of Texas bids, prices, offers, and related services and strategies.
Discuss and deliberate issues regarding bidding and pricing for purchased power,
generation, and fuel, and Electric Reliability Council of Texas prices and related services
and strategies.
Effective fuel and purchased power agreements and fuel transportation arrangements and
contracts.
Discuss and deliberate purchased power agreements and fuel matters.
Discuss and the Board will take possible action related to purchased power and energy
and fuel management services.
Risk management information, contracts, and strategies, including fuel hedging and storage.
Discuss and deliberate risk management strategies.
3. 1. 5. Plans, studies, proposals, and analyses for system improvements, additions, or sales (other
than transmission and distribution system improvements inside the service area for which the
public power utility is the sole certificated retail provider).
3. 1. 5. 1. Discuss and deliberate plans, studies, proposals, and analysis for system improvements,
additions, or sales.
Special City Council Meeting
November 13, 2023
Page 3 of 7
3. 1. 6. Customer billing, contract, and usage information, electric power pricing information, system
load characteristics, and electric power marketing analyses and strategies.
3. 1. 6. 1.
Discuss and deliberate customer billing options and related market matters.
3. 2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the
advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a
consultation with the attorney on matters in which the duty of the attorney to the City Council and
the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State
Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
3. 2. 1.
3. 2. 2.
3. 2. 3.
3. 2. 4.
3. 2. 5.
3. 2. 6.
Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
Legal advice and counsel regarding matters identified in Section 3.1-3.1.6.1 of this Agenda.
Legal advice and counsel regarding purchased power agreements.
Legal advice and counsel regarding contemplated litigation matters.
Legal advice and counsel regarding confidential matters pertaining to integration into retail
market competition.
Legal advice and counsel regarding North American Electric Reliability Corporation Critical
Infrastructure Protection (NERC CIP) standards.
3. 2. 7. Southwestern Public Service Company Revisions to Partial Requirements Agreement to
Reflect Settlement Agreement with Lubbock Power & Light, Docket No. ER23-1144-000,
proceeding before the Federal Energy Regulatory Commission ("FERC").
3. 2. 8.
3. 2. 9.
Claims related to property damage occurring on or about September 17, 2021, and October
19, 2021, and business interruption beginning on or about September 17, 2021.
Claims related to alleged property damage on or about February 13-19, 2021.
3. 2. 10. Application of the City of Lubbock, acting by and through Lubbock Power & Light (LP&L)
to Change Rates for Wholesale Transmission Service, proceeding before the Public Utility
Commission of Texas, PUC Docket No. 54657.
3. 2. 11. Ciry of Lubbock, Texas v. Elk Ciry Wrnd II, LLC, Cause No. CIV-23-232-G, proceeding in the
United States District Court for the Western District of Oklahoma.
3. 3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate
the appointment, employment, evaluation, and duties of a public offcer or employee (Director of
Electric Utilities/Chief Administrative Officer, and General Counsel).
Special City Council Meeting
November 13, 2023
Page 4 of 7
11:30 a.m. —Approximately - Following completion of the Executive Session, the Electric Utility Board will
reconvene in open session to discuss the items listed below. It is anticipated that the open session will begirr at
11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or later
depending on when the Executive Session is complete.
4. REGULAR SESSION
4. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on October
17, 2023 and Special Electric Utility Board Meeting on October 23, 2023.
*This item was deleted.
4. 2. Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his
designee, regarding strategic planning, board committee reports, ordinance change requests, EUB
policy and procedures, customer service, business center practices, procedures and policies,
transition to retail customer choice, customer concerns and complaints, billing system, forms, and
procedures, status of transmission and distribution projects, generation, mutual aid, weather events,
outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT")
matters and committee participation, staffing levels, personnel, regulatory matters, including
proceedings regarding the pro forma tariff, training, cybersecurity, mutual aid agreement, and
operational performance metrics.
*This item was deleted.
4. 3. Presentation and discussion of financial and capital statements, budget, financing options, audits,
and fnancial policies of Lubbock Power & Light relating to debt issuance issues and historical
debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost
recovery factor, customer metering, tariff and billing, service and administrative issues.
*This item was deleted.
4. 4. The Board will consider a resolution determining that condition 17 in the Customer Choice
Resolution adopted by the Electric Utility Board on February 22, 2022, relating to all of the
conditions of Resolution EUB 2022- R0010 having been satisfed or exceeded and establishing a
date certain for customer choice to begin has been met.
*This item was deleted.
4. 5. Discuss possible committee assignments and members' interests in the following committees: (i)
Technical Review Committee; (ii) Financial Review Committee; (iii) Human Resources
Committee; and (iv) Customer Engagement Committee.
*This item was deleted.
,
l�
Special City Council Meeting
November 13, 2023
Page 5 of 7
4. 6. The Board will consider a resolution to approve a participation agreement between City of
Lubbock, acting by and through Lubbock Power & Light, and (i) Oncor Electric Delivery
Company LLC, a Delaware limited liability company ("Oncor"), CenterPoint Energy Houston
Electric, LLC, a Texas limited liability company ("CenterPoint"), Texas-New Mexico Power
Company, a Texas corporation ("TNMP"), and AEP Texas Inc., a Delaware corporation ("AEP")
(collectively the "TDSPs") to participate in Smart Meter TexasTM in order to provide necessary
services and communications between Lubbock Power & Light and the TDSPs for retail
competition. The start-up costs for this agreement are $425,000.
*This item was deleted.
4. 7. Presentation and discussion of the pending Southwest Power Pool remaining load transfer
including GIS data on the affected areas, timing, and logistics.
*This item was deleted.
4. 8. The Board will consider a resolution authorizing the Chief Administrative Officer, or his designee,
to execute a License Agreement providing access for Southwestern Public Service Company (SPS)
to real property owned by Lubbock Power & Light ("LP&L") for a temporary period. LP&L and
SPS will be executing an Agreement for Sale and Purchase of Utility Assets involving an existing
LP&L substation and certain facilities owned by both companies following the transition of
LP&L's remaining load customers from SPP into ERCOT. This License Agreement will ensure
lega( access is granted during the transition period.
*This item was deleted.
4. 9. The Board will consider a resolution authorizing the Chair of the Electric Utility Board to execute
severance agreements with certain executive employees.
*This item was deleted.
5. CONSENT AGENDA
5. 1. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to
execute a Purchase Order, by and between the City of Lubbock, acting by and through Lubbock
Power & Light, and Altec Industries, Inc., Sourcewell Contract 110421-ALT. This Sourcewell
quote for $1,400,706 is for six articulating telescopic aerial devices to be delivered within 12
months after receipt of order. These units will be replacements to LP&L's Fleet as approved in the
FY 2023-24 Capital Program budget.
*This item was deleted.
5. 2. The Board will consider a resolution authorizing the Chief Administrative Offcer, or his designee,
to execute a Fourth Amendment to Professional Services Agreement, by and between the City of
Lubbock, acting by and through Lubbock Power & Light, and Labhesh Ganantra, P.E., for
engineering services related to power system protection, substation controls and issues related
thereto. The amendment changes the rates payable for services performed by Labhesh Ganantra,
Special City Council Meeting
November 13, 2023
Page 6 of 7
P.E. There is no change to the Not-To-Exceed amount of $1,125,000, to the term of the agreement,
or to the Scope of the Agreement.
*This item was deleted.
5. 3. The Board will consider a resolution authorizing the Chief Administrative Officer, or his designee,
to execute a Third Amendment to Software Support Services Contract, by and between the City of
Lubbock, acting by and through Lubbock Power & Light, and Minsait Advanced Control Systems
Inc., related to hardware and software support and training. This Amendment extends the term of
the agreement from November 30, 2023 to November 30, 2024 and increases the amount payable
by $234,935.00 for a total sum to be paid of $1,138,802.
*This item was deleted.
5. 4. The Board will consider a resolution authorizing the Chief Administrative Officer, or his designee,
to execute that certain Fourth Amendment to Professional Services Agreement by and between the
City of Lubbock, acting by and through Lubbock Power & Light, and Shermco Industries, Inc., for
professional consulting services related to communication, protection and commissioning of
electric transmission and distribution and substations and associated equipment and infrastructure
as directed from time to time by LP&L. This Amendment extends the term of the agreement by one
year and increases the Not-To-Exceed amount by $941,668 to $4,991,668.
*This item was deleted.
5. 5. The Board will consider an amendment to the existing Public Sector Agreement between the City
of Lubbock, acting by and through Lubbock Power & Light, and Oracle America, Inc. for Cloud
Services US-CSA-CPQ-742584, to amend and split the current Ordering Document into two (2)
Ordering Documents as prescribed by Oracle America, Inc. and Lubbock Power & Light. The first
Ordering Document is for Cloud Services B88206 - Oracle PaaS and IaaS Universal Credits in the
amount of $35,218 for a period of 12 months to be renewed annually, and the second Ordering
Document is for Customer Cloud Services, Advanced Meter Solution, Market Transaction
Framework, Oracle Field Services, and Customer Cloud Services additional development
environments in the total amount of $10,923,314 for period of 5 years ending November 30, 2028.
*This item was deleted.
12:08 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, the meeting was adjourned.
The November 13, 2023 Special City Council Meeting minutes were approved by the City Council on the
23rd day of January, 2024. �
+ _�
Special City Council Meeting
November 13, 2023
A EST:
Courtney Paz, City Secretary
*This item was discussed, by the Board, without a quorum of Council Members present.
of 7