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HomeMy WebLinkAboutMinutes - City Council - Special - 7/25/2019 (3) CITY OF LUBBOCK f SPECIAL CITY COUNCIL MEETING July 25, 2019 11:00 A.M. The City Council of the City of Lubbock,Texas mer in special session on the 25th of July,2019,at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock, Texas at 11.00 a.m. 11;06 A.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,Lubbock,Texas Present: Mayer Daniel M. Pope; Council Member Latrelle Joy; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Mayor Pro Tem Jeff Griffith; Council Member Juan A. Chadis; Council Member Randy Christian This was a meeting of the Electric Utility Board.A quorum of Council Members attended and participated in discussions during the meeting in which the board and City Council considered the following topics as shown below. Note. The Electric Utility Board addressed agenda items in the following order; • 1,1 and Executive Session. •No quorum, of the City Council, was present for all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting of June 18, 2019, and the Special Called Electric Utility Board Meeting of July 9, 2019. Motion by Kevin McMahon, seconded by Don Boatman to approve the minutes of the Regular Electric Utility Board Meeting held on June 18, 2019,and the Special Called Electric Utility Board Meeting held on July 9, 2419. Vote: 9- 0 Motion carried by the Board 2. EXECUTI'V'E SESSION This meeting was called into a closed session at 11:07 a.m. under the provisions of Section 551,Texas Government Code. The meeting was called back into a public session at 12:30 p.m. Special City Council Meeting July 25,2019 Page 2 of 4 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate gcneration unit specific and portfolio fixed and variable costs, including forecasts of those costs,capital improvement plans for generation units,and generation unit operating characteristics and outage scheduling. 2. 1.2. Discuss and deliberate proposals and strategies related to plans,studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies. 2. 1.4. Discuss and deliberate customer billing, contract,and usage information, electric power pricing information,system load characteristics, and electric power marketing analyses and strategies. 2. 1.5. Discuss and deliberate risk management information,contracts, and strategies, including fuel hedging and storage. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071,seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i)Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos.48625,48668,48909, and 49151 related to Order issued in the Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii) Project to Monitor Lubbock Power& Light's Transition to ERCOT, Public Utility Commission Project No. 48113; (iii) Federal Energy Regulatory Commission, Public Service Company of Colorado and Southwestern Public Service Company, Docket No. ER 19-675-000 and related matters; (iv) Federal Energy Regulatory Commission, Docket No. ER 19-1727, Southwestern Public Service Company and related matters; (v) Federal Energy Regulatory Commission, Docket No. EL 19-83-000, Public Service Company of Colorado, Southwestern Public Service Company and related matters; (vi) Power Purchase Agreements; (vii) legal issues related to statutory changes; and(viii)real property processes and acquisitions. 2.3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase,exchange, lease, and value of real property. regarding Lubbock Power&Light transmission and distribution casements. (Electric Utility Easements) 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for Special City Council Meeting July 25,2019 Page 3 of 4 citizen comment has not been exhausted, the Electric Utility Board may,at its discretion, open the floor to anyone else wishing to address the Electric Utility Board,subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR AGENDA 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, and LP&L staffing and performance. *This item was deleted. 4.2. Presentation and discussion of status report from Project Helping Hands Committee. *This item was deleted. 4.3. Presentation and discussion of financial and capital statements,financing options,audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections,purchased power cost recovery factor, customer metering,tariff and billing, expenses associated with EUB meetings,and service issues. *This item was deleted. 4.4. The Board will consider a resolution providing for an adjustment of the Purchased Power Cost Recovery Factor("PPRP") portion of Electric Rate/Tariff Schedule, the PPRF providing for the recovery by LP&L of all purchased power costs incurred by LP&L in serving system demand and energy requirements, as more particularly defined in LP&L's Electric Rate/Tariff Schedule, as adopted by the City Council of the City of Lubbock on September 13, 2018, Resolution No. 2018-80314. *This item was deleted. S. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Lubbock Power&Light Purchasing Manager, or his designee,to execute a revised purchase order to Valmont Utility, RFP #7149-18-ELD, LP&L Transmission Line Steel Poles for Northwest to Mackenzie Transmission Lines. *This item was deleted. 5.2. The Board will consider a resolution authorizing the purchasing manager, or his designee,to execute a Purchase Order to Electrical Power Products, RFP# 7131-19-ELD, for LP&L Mackenzie and Oliver Substations Enclosure and Relay Panels. *This item was deleted. Special City Council Meeting hely 25,2019 Page 4 of 4 -5. 3. "I'lie Board will consider a IVSOIL10011 aUtht)riZin-, the Director of Electric Utilities, or his designee,. to execute public works contract to Higher Power Electrical, LLC, R11111 7 144-19-ELD, for LP&L Thompson to Vicksburg Transmission Line Construction Services, vriiis item was deleted. 5. 4. The Board will consider a I-CSOILItion authorizing, the purchasing manager, or his designee. to eXCCL[tc a Purchase Order to Stuart C. Irby, lTB# 7148-19-ELD, for LP&L Northwest to Mackenzie Transmission and I)istribLIG011 Material. *This item was deleted. 5. 5. The Board will consider a resolution (i) ratifying the execution OfthC Master Terms and Conditions by the Director ofElectric Utilities, and (ii) authorizing the Purchasing manager. or his desh-mee, to execute a Sole Source Purchase Order to Doble Engineering Company, for Three Phase Power System Simulator and equipment. *This item was deleted. 5. 6. The Board will consider a rCSOIL[tion aL1th0riZi1111 the Director of Electric Utilities or his designee to execute a Partial Cancellation ofPublic Works Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light and PlaskaTransinission Line Construction, LLC, for RFP# 7124-1 8-ELD, LP&L Chalker to Oliver and Thompson Transmission Line Construction Set-vices. *This item was deleted. 12:30 P.M. CITY COUNCIL ADJOURNED There being no furtlier bLiSineSS to come before Council, the meeting was adjourned. The July 25, 2019 Special City Council Meeting minutes were approved by the City Council on the 10th (lay of September, 2019. DANIEL M. POPE,, MAYOR ATTEST: Reblc,c:11111 Garza, City Secletan *This item was discussed, by the Board, without a quorum of Council Members present.