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HomeMy WebLinkAboutMinutes - City Council - Special - 5/19/2015 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING May 19, 2015 12:00 P. M. The City Council of the City of Lubbock,Texas met in special session on the 19th of May, 2015, at Lubbock Power & Light (LP&L), 1301 Broadway - Basement Conference Room A,Lubbock, Texas at 12:00 p.m. 12:03 P.M. CITY COUNCIL CONVENED Lubbock Power & Light(LP&L), 1301 Broadway - Basement Conference Room A, Lubbock, Texas Present: Mayor Glen C. Robertson; Mayor Pro Tern Jim GerIt; Council Member Karen Gibson; Council Member Victor Hernandez; Council Member Latrelle Joy; City Manager James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Jeff Griffith; Council Member Floyd Price This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting which the board considered the following topics as shown below. Nude: The Electric Ulibly Board addressed agenda ilems in thefollowingorder: ® 1.1; E-xeeutive&,ssion; Public Comment; and 4.1-4.3. e No quorum ivas 1.rresentjbr all other items. I MINUTES 1 1 The Board will approve the r1inUtCS fi-oin the regular Electric Utility Board Meeting on April 21,201.5. Motion by Charles Dunn, seconded by Jane Henry to approve the minutes of April 21, 2015. Vote: 8 - 0 Motion carried by the Board Other: Drew Tucker (ABSENT) Drew Tucker, an Electric Utility Board member, arrived in Executive Session. 2. EXECUTIVE SESSION The meeting was called into a closed session at 12:05 p.m. under the pl-ovisions of Section 551,Texas Government Code. The meeting was called back into a public session at 2:01 p.m. 2. 1. Hold an executive Session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss generation unit Specific fixed and variable costs, including forecasts of those costs, capital improvement plans For generation units,, and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for ;Z system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel- purchased Power agreements; risk management information and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 7. 2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking Z-- the advice of legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct Of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code (Purchase power agreements, downtown redevelopment activities and personnel matters). 3. PUBLIC COMMENT This period, Of LIP to thirty Minutes', is dedicated to citizen comments. Each citizen will have three inim.ItCS to speak. All comments Must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall Follow the order of citizens wishing to speak as listed on the Sign-Up sheet. If everyone who signed LIP to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open tile floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. No one appeared to speak. 4. REGULAR AGENDA 4. 1. Update/report by the Director of Electric Utilities regarding customer service, business center practices, procedures and policies, billing procedures, and LP&L staffing and performance. David McCalla, Director of Electric Utilities/CEO for LP&L, gave comments and answered questions frorn the Board. 4. 2. Discuss financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt iSSI-larICC, iSSLIeS, reserve account funding, cost zn allocation, and revenue and expense projections of Lubbock Power& Light. Andy BUrcharn, Chief Financial Officer for LP&L, gave a presentation and answered questions from the Board. 4. 3. Presentation and discussion on the preliminary Lubbock Power& Light Fiscal Year 2015-2016 Operating, Budget and Capital Pro-ram. I �D n Andy Burcharn, Chief Financial Officer for LP&L, gave a presentation and answered questions from the Board. *City Council lost quorum during this item. 4. 4. Presentation and discussion on the preliminary Fiscal Year 2015-2016 Electric Rate/Tariff Schedule. *This item was deleted. 4. 5. Discuss and the Board will consider a resolution appointing an Electric Utility Board Member to the City of Lubbock's Audit and Investment Committee. ,'This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider,, and the Council may discuss, a resolution authorizing the Purchasing Manager to execute a Purchase order, ITB9 7122-15-ELD, to HD Supply Power Solutions for LP&L 15 kV Pad Mounted Switch Gear. *This item was deleted. 5. 2. The Board will consider, and the Council may diSCLISS, a resolution authorizing the Purchasing Manager to terminate the Professional Set-vices Agreement, dated October 16. 2013 by& between Lubbock Power& Light and Burns & McDonnell Engineering Company Inc., RFQ 4 7 1 25-13-ELD, Professional Services for Transmission Design and Construction Oversight Consulting Services. *This item was deleted. 5. 3. The Board will consider., and the Council may discuss, a resolution rejecting all bids for ITB 7120-15-EUA, LP&L Parking Lot Repairs at the Lubbock Business Center. `This item was deleted. 2:52 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. GLWX C RWAERTSON, MAYOR ATTEST: Rebkcca Garza. City .1-Secre r *This item was discussed. by the Board, without a quorum Of Council Members present.