HomeMy WebLinkAboutMinutes - City Council - Special - 6/20/2023CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
June 20, 2023
11:00 A.M.
The City Council of the City of Lubbock, Texas met in special session on the 20th of June, 2023, in City
Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas at 11:00 a.m.
11:02 A.M. CITY COUNCIL CONVENED
City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas
Present: Mayor Tray Payne; Mayor Pro Tem Shelia Patterson Harris; Council Member Latrelle Joy;
Council Member Christy Martinez-Garcia; Council Member Steve Massengale; City Secretary
Courtney Paz; First Assistant City Attoniey Mitchell Satterwhite
Absent: Council Member Mark W. McBrayer; Council Member Dr. Jennifer Wilson; City Manager W.
Jarrett Atkinson
Note: The Electric Utility Board addressed agenda items in the following order:
• Public Comment 1.1; and Executive Session
• No quorum, of Ciry Council, was present for all other items.
1. PUBLIC COMMENT
1. 1. This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will
have three minutes to speak. Any member of the public that requires the assistance of a translator
will have six minutes to speak. Comments must be limited to only those items posted on the Electric
Utility Board agenda. Any member of the public wishing to speak shall sign up on the public
comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the
meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on
the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and
the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board
may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board,
subject to all the same procedures and guidelines.
Mayor Pro Tem Shelia Patterson Harris introduced a guest who is shadowing her, Teffanie White,
Principal at Richard Milburn Academy.
�. EXECUTIVE SESSION
This meeting was called into a closed session at 11:05 a.m. under the provisions of Section 551,
Texas Government Code. City Council lost quorum during Executive Session and adjourned
at 12:38 p.m.
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June 20, 2023
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2. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and
deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to
the following categories:
2. 1. 1. Generation unit specific and portfolio fixed and variable costs, including forecasts of those
costs, capital improvement plans for generation units, and generation unit operating
characteristics and outage scheduling.
2. 1. 1. 1.
2. 1. 2.
2.1.2.1.
2. 1. 3.
2. 1. 3. 1.
2. 1. 3. 2.
2. 1. 4.
2. 1. 4. 1.
Discuss and deliberate issues regarding generation unit operating characteristics and
outage scheduling.
Bidding and pricing information for purchased power, generation and fuel, and Electric
Reliability Council of Texas bids, prices, offers, and related services and strategies.
Discuss and deliberate issues regarding bidding and pricing for purchased power,
generation, and fuel, and Electric Re(iability Council of Texas prices and related services
and strategies.
Effective fuel and purchased power agreements and fuel transportation arrangements and
contracts.
Discuss and deliberate purchased power agreements and fuel matters.
Discuss and the Board will take possible action related to purchased power and energy and
fuel management services.
Risk management information, contracts, and strategies, including fuel hedging and storage.
Discuss and deliberate risk management strategies.
2. 1. 5. Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than
transmission and distribution system improvements inside the service area for which the public
power utility is the sole certificated retail provider).
2.1.5.1.
2. 1. 6.
Discuss and deliberate plans, studies, proposals, and analysis for system improvements,
additions, or sales.
Customer billing, contract, and usage information, electric power pricing information, system
load characteristics, and electric power marketing analyses and strategies.
2. 2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the
advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a
consultation with the attorney on matters in which the duty of the attorney to the City Council and
the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State
Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
2. 2. 1. Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
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2. 2. 2. Legal advice and counsel regarding matters identified in Section 2.1-2.1.6 of this agenda.
2. 2. 3. Legal advice and counsel regarding purchased power agreements.
2. 2. 4. Southwestern Public Service Company Revisions to Partial Requirements Agreement to
Reflect Settlement Agreement with Lubbock Power & Light, Docket No. ER23-1144-000,
proceeding before the Federal Energy Regulatory Commission ("FERC").
2. 2. 5. Ciry of Lubbock, Texas v. Elk City Wind II, LLC, Cause No. CIV-23-232-G, proceeding in the
United States District Court for the Western District of Oklahoma.
2. 3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate
the appointment, employment, evaluation, and duties of a public officer or employee (Director of
Electric Utilities and General Counsel).
2. 4. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate
the appointment and/or reappointment of a public officer or employee (Electric Utility Board).
11:30 a.m. —Approximate/y - Following completion of the Executive Session, the Electric Utility Board wrll
reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at
11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or later
depending on when the Executive Session is complete.
3. REGULAR SESSION
3. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on May l6,
2023.
*This item was deleted.
3. 2. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee,
regarding strategic planning, board committee reports, ordinance change requests, EUB policy and
procedures, customer service, business center practices, procedures and policies, transition to retail
customer choice, customer concerns and complaints, billing system, forms, and procedures, status of
transmission and distribution projects, generation, mutual aid, weather events, outage and restoration
efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee
participation, staffing levels, personnel, regulatory matters, including proceedings regarding the pro
forma tariff, training, cybersecurity, mutual aid agreement, and operational performance metrics.
*This item was deleted.
3. 3. Presentation and discussion of financial and capital statements, budget, financing options, audits,
and fnancial policies of Lubbock Power & Light relating to debt issuance issues and historical debt
matters, reserve account funding, cost allocation, revenue and expense projections, power cost
recovery factor, customer metering, tariff and billing, service and administrative issues.
Special City Council Meeting
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*This item was deleted.
Page 4 of 5
3. 4. Presentation and discussion by the Director of Electric Utilities, or his designee, regarding LP&L's
transition to retail competition, including but not limited to, the distribution cutover of the 30% from
the Southwest Power Pool to the Electric Reliability Council of Texas ("ERCOT"), customer
education regarding the transition to competition, regulatory proceedings, and progress with flight
testing interested retail electric providers with ERCOT.
*This item was deleted.
3. 5. The Board will consider a reso(ution approving the template Full Interconnection Study ("FIS")
Agreement as attached to the resolution, and authorizing the Director of Electric Utilities, or his
designee, to execute such FIS agreements as necessary and required by the Electric Reliability
Council of Texas Planning Guides and Nodal Protocols, pursuant to the form attached to the
resolution.
*This item was deleted. �
3. 6. The Board will consider a resolution approving and adopting updated Electric Utility Board Rules,
Policies, and Procedures, app(icable to the Electric Utility Board, as attached to the resolution.
*This item was deleted.
4. CONSENT AGENDA
4. 1. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to
execute a Public Works Contract by and between the City of Lubbock, acting by and through
Lubbock Power & Light, and EHV Construction LLC, RFP# 7147-23-ELD, for Northeast
Substation Construction and Site Work Services for $2,136,576. The substation upgrade
will include two new 50 MVA 115/22.86x12.47kV transformers, low side main breakers, two
distribution bays with eight feeder breakers and associated underground distribution exits to
accommodate the forecasted load growth in the area.
*This item was deleted.
4. 2. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to
execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock
Power & Light, and as concerns line items 2, 3 and 4 to Grapevine DCJ, LLC, Inc., for $169,050 and
line item 5 to Pegasus CDJR, LLC, for $73,577, ITB# 7148-23-EUA, for LP&L Fleet Vehicles. This
bid is for fve pickups that will be replacements to LP&L's Fleet as approved in the FY 2022-23
Capital Program budget.
*This item was deleted.
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4. 3. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to
execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock
Power & Light, and Altec Industries, Inc., Sourcewell Contract 110421-ALT. This Sourcewell quote
for $1,614,979 is for one digger derrick and five buckets that will be replacements to LP&L's Fleet
as approved in the FY 2022-23 Capital Program budget.
*This item was deleted.
12:38 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, Mayor Payne adjourned the meeting.
The June 20, 2023 Special City Council Meeting minutes were approved by the City Council on the 8th day of
August, 2023.
_ �
ATT T:
Courtney Paz, City Secret
*This item was discussed, by the Board, without a quorum of Council Members present.