HomeMy WebLinkAboutMinutes - City Council - Special - 5/16/2023r"'"
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CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
May 16, 2023
11:00 A.M.
The City Council of the City of Lubbock, Texas met in special session on the 16th of May, 2U23, in City
Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas at 11:00 a.m.
11:01 A.M. CITY COUNCIL CONVENED
City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas
Present: Mayor Tray Payne; Mayor Pro Tem Shelia Patterson Harris; Council Member Latrelle Joy;
Council Member Christy Martinez-Garcia; Council Member Steve Massengale; City Manager
W. Jarrett Atkinson; City Secretary Courtney Paz; City Attorney Chad Weaver
Absent: Council Member Mark W. McBrayer; Council Member Dr. Jennifer Wilson
Note: The Electric Utility Board addressed agenda items in the following order:
!r'" •Public Comment 1.1; and Executive Session
• No quorum, of Ciry Council, was present for all other items.
1. PUBLIC COMMENT
1. 1. This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will
have three minutes to speak. Any member of the public that requires the assistance of a translator
will have six minutes to speak. Comments must be limited to only those items posted on the Electric
Utility Board agenda. Any member of the public wishing to speak shall sign up on the public
comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the
meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on
the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and
the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board
may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board,
subject to all the same procedures and guidelines.
No one appeared to speak.
�. EXECUTIVE SESSION
�'^ This meeting was called into a closed session at 11:03 a.m. under the provisions of Section 551,
Texas Government Code. The meeting was called back into a public session at 12:45 p.m. and
� adjourned.
Special City Council Meeting
May 16, 2023
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2. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and
deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to
the following categories:
2. 1. 1. Generation unit specific and portfolio fixed and variable costs, including forecasts of those
costs, capital improvement plans for generation units, and generation unit operating
characteristics and outage scheduling.
2. 1. 1. 1.
2. 1. 2.
2. 1. 2. 1.
2. 1. 3.
2. 1. 3. 1.
2. 1. 4.
2. 1. 4. 1.
Discuss and deliberate issues regarding generation unit operating characteristics and
outage scheduling.
Bidding and pricing information for purchased power, generation and fuel, and Electric
Reliability Council of Texas bids, prices, offers, and related services and strategies.
Discuss and deliberate issues regarding bidding and pricing for purchased power,
generation, and fuel, and Electric Reliability Council of Texas prices and related services
and strategies.
Effective fuel and purchased power agreements and fuel transportation arrangements and
contracts.
Discuss and deliberate purchased power agreements and fuel matters.
Risk management information, contracts, and strategies, including fuel hedging and storage.
Discuss and deliberate risk management strategies.
2. 1. 5. Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than
transmission and distribution system improvements inside the service area for which the public
power utility is the sole certificated retail provider).
2. 1. 5. 1.
2. 1. 6.
Discuss and deliberate plans, studies, proposals, and analysis for system improvements,
additions, or sales.
Customer billing, contract, and usage information, electric power pricing information, system
load characteristics, and electric power marketing analyses and strategies.
2. 2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the
advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a
consultation with the attorney on matters in which the duty of the attorney to the City Council and
the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State
Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
2. 2. 1.
2. 2. 2.
Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
Legal advice and counsel regarding matters identified in Section 2.1-2.1.6 ofthis Agenda.
2. 2. 3. Legal advice and counsel regarding purchased power agreements.
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May 16, 2023
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+ 2. 2. 4. Southwestern Public Service Company Revisions to Partial Requirements Agreement to
Reflect Settlement Agreement with Lubbock Power & Light, Docket No. ER23-1144-000,
proceeding before the Federal Energy Regulatory Commission ("FERC").
2. 2. 5. Ciry of Lubbock, Texas v. Elk City Wind II, LLC, Cause No. CIV-23-232-G, proceeding in the
United States District Court for the Western District of Oklahoma.
2. 2. 6. Rachel Madrid et al. v. William Moon and the City of Lubbock, Cause No. CC-2023-CV-0355,
proceeding in the County Court at Law No. 3, Lubbock County, Texas.
2. 2. 7. Claims related to property damage occurring on or about September 17, 2021, and October 19,
2021, and business interruption beginning on or about September 17, 2021.
2. 3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate
the appointment, employment, evaluation, and duties of a public officer or employee (Director of
Electric Utilities and General Counsel).
11:30 a.m. —Approximately - Following completion of the Executive Session, the Electric Utility Board will
reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at
11:30 a.�n. However, this is an approximation and the Board mav begin the open session earlier or later
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depending on when the Executive Session is complete.
3. REGULAR SESSION
3. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on April 18,
2023.
*This item was deleted.
3. 2. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee,
regarding strategic planning, board committee reports, ordinance change requests, EUB policy and
procedures, customer service, business center practices, procedures and policies, transition to retail
customer choice, customer concerns and complaints, billing system, forms, and procedures, status of
transmission and distribution projects, generation, mutual aid, weather events, outage and restoration
efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee
participation, staffing levels, personnel, regulatory matters, including proceedings regarding the pro
forma tariff, training, cybersecurity, mutual aid agreement, and operational performance metrics.
*This item was deleted.
3. 3. Presentation and discussion of financial and capital statements, budget, financing options, audits,
� and financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt
matters, reserve account funding, cost allocation, revenue and expense projections, power cost
recovery factor, customer metering, tariff and billing, service and administrative issues.
*This item was deleted.
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May 16, 2023
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3. 4. Presentation and discussion by the Director of Electric Utilities, or his designee, regarding LP&L's
transition to retail competition, including but not limited to, the distribution cutover of the 30% from
the Southwest Power Pool to the Electric Reliability Council of Texas ("ERCOT"), customer
education regarding the transition to competition, regulatory proceedings, and progress with flight
testing interested retail electric providers with ERCOT.
*This item was deleted.
3. 5. Presentation and report regarding the meeting of the Helping Hands Education Committee, and
matters discussed at same regarding customer service, and move to retail competition, and public
education regarding same.
*This item was deleted.
3. 6. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to
execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock
Power & Light, and as concerns line items 1, 4, 8, 9, 15, 17, 19 and 20 to Techline, Inc., for
$127,184; as concerns line items 2, 3, 12, 13 and 14 to Texas Electric Cooperatives for $74,736.50;
as concerns line items 5, 10, 11 and 16 to KBS Electrical Distributors Inc., for $78,670; as concerns
line items 18 and 21 to Anixter Inc., for $15,200.32 and line item 22 to Trastar Inc., for $39,336,
ITB# 7146-23-ELD, for LP&L Electrical Equipment. This bid is for various electrical equipment for
warehouse restock.
*This item was deleted.
3. 7. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to
execute that certain Amendment One to that certain Public Sector Agreement for Oracle Cloud
Services US-CSA-CPQ-742584, dated May 29, 2018, by and between the City of Lubbock, acting
by and through Lubbock Power & Light, and Oracle America, Inc. This Amendment One to the
Public Sector Agreement (PSA) of the Oracle Cloud Services agreement, extends the period that we
may extend orders to Oracle America Inc., governed by the Agreement dated May 29, 2018, for an
additional five years (ten years total). The PSA defines the terms under which Oracle America Inc.
will provide services for the City of Lubbock, acting by and through Lubbock Power & Light.
*This item was deleted.
12:45 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, Mayor Payne adjourned the meeting.
The May 16, 2023 Special City Council Meeting minutes were approved by the City Council on the l lth day
of July, 2023.
Special City Council Meeting
May 16, 2023
A EST:
Courtney Paz, City Secre ry
*This item was discussed, by the Board, without a quorum of Council Members present.
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