HomeMy WebLinkAboutMinutes - City Council - Special - 8/20/1964 (6)AUG 2 0 W4
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August 20, 1964
Lubbock, Texas
SPECIAL CALLED MEETING:
The City Council of the City of Lubbock, Texas, met at 1:30 o'clock p.m. in a special called meeting,
the following members thereof being present, to -wit:
Mayor Max Tidmore and Councilmen W. E. Alderson, Rolan Simpson, and W. E. Medlock, City Attorney
Fred 0. Senter, Jr., City Manager William J. Pitstick, Jr., City Secretary -Treasurer Lavenia Lowe.
Absent: Councilman Jack Kastman.
i64-23-355-956 Motion by Councilman Simpson, seconded by Councilman Alderson, motion carried, Mayor Tidmore and
Councilmen Alderson, Simpson, and Medlock voting Yea, none voting Nay, to authorize the City Manager
to execute the following agreeent between the City of Lubbock and the Lubbock Independent School
I; District, wherein, the School District is authorized to use the City's Data Processing Facilities.
(IBM Department)
AGREEMENT
�... �; THE STATE OF TEXAS
ii COUNTY OF LUBBOCK KNOW ALL MEN BY THESE PRESENTS:
This agreement entered into this the 20th day of August, 1964, by and between the City of
Lubbock, a municipal corporation, herein called "City" and the Lubbock Independent School District
herein called "District" each acting by and through its respective officers being hereunto duly
authorized,
WITNESSETH:
WHEREAS, "City" is in possession and control of certain IBM Data Processing Equipment; and,
WHEREAS, the "District" has determined that it would be desirable and beneficial to the "District
to have the facilities operated by the City used in connection with the processing of the District's
payroll; and,
WHEREAS, it has been determined by the City that because of the increased efficiency and saving
to the "District" it is desirable to use the "City" IBA facilities for processing the Districts
payroll and that such arrangement will be in the public interest, NOW THEREFORE; IT IS MUTUALLY
AGREED AS FOLLOWS:
1. Effective the 20th day of August, 1964 "City" agrees to lease sufficient IBM machine time
for processing District's payroll of approximately 35,000 checks over a 12 month period for
approximately 2,000 employees. It is agreed and understood that approximately 1/4 of the payroll
checks consist of checks payable to hourly employees who are paid semi-monthly on the 5th and 20th
of each month and that the other 3/4 are contract salary checks and are paid monthly on the last day
of each month. It is further agreed and understood that the "District" will in additions to the above
�I time require sufficient machine time to process the following:
a. Time sheet for each school and administrative department
b. Payroll register by departments and schools
c. Deduction register for the following:
1) Teacher Retirement Report
2) Blue Cross -Blue Shield Hospitalization Insurance
3) Washington National Loss of Time Insurance
4) Aetna Life Insurance
5) Republic Life Insurance
6) 403B Tax Free Annuity
7) Savings Bonds
8) United Fund
2. For and in consideration of the services to be rendered by City, District agrees to pay
the sum of 10 cents per check payable monthly upon receipt of checks written for the current month
provided, however, it is further agreed and stipulated that it is understood by the parties thereto
that the consideration herein agreed upon is subject to being reviewed by "City" at the end of the
i first 12 month period and each subsequent 12 month period for the purpose of determining the
economic feasibility of "City" providing the service for such consideration. In the event it is
necessary to increase such consideration "District" agrees to pay such increase unless this agreement
li is terminated as hereafter provided.
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3. The District at its expense will provide a payroll clerk along with a key punch and verifier
which will be located in the school business office for preparation of the District's payroll data
I; and will cooperate with "City" and the representative of the IBM Company in setting up a program for
processing "District's"payroll. The "City" acting through its IBM Manager or his designated
representative will begin a training program for the "District's" payroll clerk for operating the
necessary equipment for payroll processing.
4. It is further understood and agreed by and between the parties hereto that this contract
may be terminated by either party hereto by 90 day written notice of its intention to do so, and
thereafter this agreement will be without force or effect.
IN WITNESS WHEREOF, the City of Lubbock and Lubbock Independent School District has caused
these presents to be executed by its respective officers on the date first hereinabove mentioned.
CITY OF LUBBOCK
BY: /s/ William J. Pitstick
City Manager
LUBBOCK INDEPENDENT SCHOOL DISTRICT
.i BY: /s/ Lewis Wright
Business Manager
:64-23-355-957 Motion by Councilman Simpson, seconded by Councilman Alderson, motion carried, Mayor Tidmore and
_....._. ,� Councilmen Alderson, Simpson, and Medlock voting Yea, none voting Nay, that the following Resolution
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AUG 2 0 1664
- - -- - -_ .-. -. ----— -- - ---- RESOLUTION _71_-_
WHEREAS, the City Council of the City of Lubbock has authorized a program of construction of
sewerage works and has accepted a Federal Grant from the United States Government, acting through
the Public Health Service, designated as WPC-Tex-208; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT William J. Pitstick, City Manager of the City of Lubbock is hereby -authorized and
directed to sign any necessary documents required to complete the project WPC-Tex-208 on behalf
of said City.
Passed by the City Council the 20th day of August, 1964.
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ATTEST: l V11 MAX TIDMORE, Mayor
Lavenia Lowe, City Secretary -Treasurer
APPROVED:
Fred 0. Senter, Jr., City Attorney
APPROVED:
John T. Hickerson, City Engineer
64-23-356-958 Motion by Councilman Simpson, seconded by Councilman Medlock, motion carried, Mayor Tidmore and
Councilmen Alderson, Simpson, and Medlock voting Yea, none voting Nay, to authorize payment in the
amount of $258,636.28 to the South Plains Electric Coop, Inc. (through the Citizens National Bank
of Lubbock) as payment in full of non-negotiable note dated January 19, 1960 to this cooperative.
This payment resulting in a saving to the City of Lubbock in interest costs, and payment being
authorized at this time because of the City's sound financial position. The note having been
executed in accordance with the terms of Ordinance No. 3024.
64-23-356-959 Motion by Councilman Medlock, seconded by Councilman Alderson, motion carried, Mayor Tidmore and
Councilmen Alderson, Simpson, and Medlock voting Yea, none voting Nay, to authorize appointment of
Gregario Coronado as a member of the Youth Council. Terms are made for a period of three years, Mr.
Coronado's term to expire August 8, 1967. This is a six member board, other members being: Mrs.
William L. Bacon, Hugh Harbert, Reverend Thomas Miller, Hardin Barrow, and Frank Caldwell.
NO FURTHER BUSINESS COMING UP FOR CONSIDERATION, THE CITY COUNCIL ADJOURNED FROM SPECIAL
CALLED MEETING, AUGUST 20, 1964.
ATTEST:
� IQ�e�
Lave is Lowe, Cit Secretary -Treasurer
READ AND APPROVED THIS THE loth DAY OF September , 1964.
ATTEST:
Lavwfla Lowe, City S retary-Treasurer
► O••
, Mayor
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MAX TIDMORE, Mayor