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HomeMy WebLinkAboutMinutes - City Council - Special - 8/20/1964 (4)i AUG 2019E August 20, 1964 Lubbock, Texas SPECIAL CALLED MEETING: The City Council of the City of Lubbock, Texas, met at 1:30 o'clock p.m. in a special called meeting the following members thereof being present, to -wit: Mayor Max Tidmore and Councilmen W. E. Alderson, Rolan Simpson, and W. E. Medlock, City Attorney Fred 0. Senter, Jr., City Manager William J. Pitstick, Jr., City Secretary -Treasurer Lavenia Lowe. Absent: Councilman Jack Kastman. :64-23-355-956 Motion by Councilman Simpson, seconded by Councilman Alderson, motion carried, Mayor Tidmore and Councilmen Alderson, Simpson, and Medlock voting Yea, none voting Nay, to authorize the City Manager to execute the following agreement between the City of Lubbock and the Lubbock Independent School District, wherein, the School District is authorized to use the City Data Processing Facilities. (IBM Department) AGREEMENT THE STATE OF TEXAS COUNTY OF LUBBOCK KNOW ALL MEN BY THESE PRESENTS: `J This agreement entered into this the 20th day of August, 1964, by and between the City of Lubbock, a municipal corporation, herein called "City" and the Lubbock Independent School District herein called "District" each acting by and through its respective officers being hereunto duly authorized, WITNESSETH: WHEREAS, "City" is in possession and control of certain IBM Data Processing Equipment; and, WHEREAS, the "District" has determined that it would be desirable and beneficial to the "Distri to have the facilities operated by the City used in connection with the processing of the Districts: payroll; and, WHEREAS, it has been determined by the City that because of the increased efficiency and savinj to the "District" it is desirable to use the "City" IBM facilities for processing the District's payroll and that such arrangement will be in the public interest, NOW THEREFORE; IT IS MUTUALLY AGREED AS FOLLOWS: 1. Effective the 20th day of August, 1964 "City" agrees to lease sufficient IBM machine time for processing District's payroll of approximately 35,000 checks over a 12 month period for approximately 2,000 employees. It is agreed and understood that approximately 1/4 of the payroll checks consist of checks payable to hourly employees who are paid semi-monthly on the 5th and 20th of each month and that the other 3/4 are contract salary checks and are paid monthly on the last dal of each month. It is further agreed and understood that the "District" will in addition to the abox time require sufficient machine time to process the following: a. Time sheet for each school and administrative department b. Payroll register by departments and schools c. Deduction register for the following: 1) Teacher Retirement Report 2) Blue Cross -Blue Shield Hospitalization Insurance 3) Washington National Loss of Time Insurance 4) Aetna Life Insurance 5) Republic Life Insurance 6) 403B Tax Free Annuity 7) Savings Bonds 8) United Fund 2. For and in consideration of the services to be rendered by City, District agrees to pay the sum of 10 cents per check payable monthly upon receipt of checks written for the current month provided, however, it is further agreed and stipulated that it is understood by the parties thereto that the consideration herein agreed upon is subject to being reviewed by "City" at the end of the first 12 month period and each subsequent 12 month period for the purpose of determining the economic feasibility of "City" providing the service for such consideration. In the event it is necessary to increase such consideration "District" agrees to pay such increase unless this agreemer is terminated as hereafter provided. 3. The District at its expense will provide a payroll clerk along with a key punch and verifi( which will be located in the school business office for preparation of the District's payroll data and will cooperate with "City" and the representative of the IBM Company in setting up a program foz processing "District's"payroll. The "City" acting through its IBM Manager or his designated representative will begin a training program for the "District's" payroll clerk for operating the necessary equipment for payroll processing. 4. It is further understood and agreed by and between the parties hereto that this contract may be terminated by either party hereto by 90 day written notice of its intention to do so, and thereafter this agreement will be without force or effect. IN WITNESS WHEREOF, the City of Lubbock and Lubbock Independent School District has caused these presents to be executed by its respective officers on the date first hereinabove mentioned. CITY OF LUBBOCK BY: s _William J. Pitstick City Manager LUBBOCK INDEPENDENT SCHOOL DISTRI( BY: /s/ Lewis Wright Business Manager 64-23-355-957 Motion by Councilman Simpson, seconded by Councilman Alderson, motion carried, Mayor Tidmore and Councilmen Alderson, Simpson, and Medlock voting Yea, none voting Nay, that the following Resolutior be passed.