HomeMy WebLinkAboutMinutes - City Council - Special - 4/16/2019 CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
April 1G, 2019
11:00 A.M.
The City Council of the City of Lubbock,Texas met in special session on the 16th of April,2019,
at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,
Lubbock,Texas at 11:00 a.m.
11:04 A.M. CITY COUNCIL CONVENED
Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor
Conference Room,Lubbock,Texas
Present: Mayor Daniel M. Pope; Mayor Pro Tem Jeff Griffith; Council Member Juan A.
Chadis; Council Member Randy Christian; Council Member Latrelle Joy; Council
Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary
Rebecca Garza; City Attorney Chad Weaver
Absent: Council Member Steve Massengale
This was a meeting of the Electric Utility Board.A quorum of Council Members attended and
participated in discussions during the meeting in which the board considered the following topics as
shown below.
Mole: The Electric Utility Board addressed agenda items in the fallowing order:
• 1.1; Executive Session; Public Comments 3.1;and 4.1-4.3,
•No quorum, of the City Council, was present far all other items.
1. MINUTES
1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting of March
19,2019.
Motion by Butch Davis, seconded by Gwen Stafford to approve the minutes of the Regular
Electric Utility Board Meeting held on March 19, 2019,
Vote: 7- 0 Motion carried by the Board
Other: James Conwright(ABSENT)
Dan Odom (ABSENT)
James Conwright, Electric Utility Board member,arrived in Executive Session.
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April 16,2019 Page 2 of 5
2. EXECUTIVE SESSION
This meeting was called into a closed session at 11:06 a.m. under the provisions of Section
551,Texas Government Code.The meeting was called back into a public session at 12:13
p.m.
2. 1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 on the
following competitive matters of Lubbock Power&Light:
2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs,
including forecasts of those costs,capital improvement plans for generation units,and
generation unit operating characteristics and outage scheduling.
2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for
system improvements,generation additions, or sales(other than transmission and
distribution system improvements inside the service area for which LP&L is the sole
certificated retail provider).
2. 1.3. Discuss and deliberate bidding and pricing information for purchased power,generation
and fuel, purchased power agreements, and related services and strategies.
2. 1. 4. Discuss and deliberate effective fuel agreements and fuel transportation arrangements and
contracts.
2. 1. 4. 1. Discuss and the Board will take possible action(s) related to fuel supply.
EUB Resolution No.2019-80019
2. 1. 5. Discuss and deliberate customer billing, contract, and usage information,electric power
pricing information, system load characteristics, and electric power marketing analyses
and strategies.
2. 1. 6. Discuss and deliberate risk management information, contracts,and strategies, including
fuel hedging and storage.
2.2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the
advice of its legal counsel about pending or contemplated litigation or settlement offers and hold
a consultation with the attorney on a matter in which the duty of the attorney under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551
of the Texas Government Code ((i) Certificate of Convenience and Necessity issues, including
but not limited to Public Utility Commission Docket Nos.48625, 48668,48909,and 49151
related to Order issued in the Application of the City of Lubbock through Lubbock Power&
Light for Authority to Connect a Portion of its System with the Electric Reliability Council of
Texas, Public Utility Commission Docket No.47576; (ii) Project to Monitor Lubbock Power&
Light's Transition to ERCOT, Public Utility Commission Project No.48113; (iii)Joint Report
and Application of Oncor Electric Delivery Company LLC, Sharyland Distribution& r—I
Transmission Services LLC, Sharyland Utilities LP, and Sempra Energy for Regulatory
Approvals under PURA §§ 14.101, 37.154,39.262 and 39.915, Public Utility Commission
Docket No.48929; (iv) Federal Energy Regulatory Commission, Public Service Company of
Colorado and Southwestern Public Service Company,Docket No. ER 19-675-000; (v)real
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April 16,2019 Page 3 of 5
property acquisitions;(vi)gas transportation issues and (vii) Municipal Power Agency issues).
3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments.
Each citizen will have three minutes to speak.All comments must be limited to only those items
posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the
citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility
Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If
everyone who signed up to speak has been given an opportunity to speak and the thirty minutes
designated for citizen comment has not been exhausted,the Electric Utility Board may, at its
discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to
all the same procedures and guidelines.
3. 1. Steve Murphy will present a report related to net metering and billing issues to the Board,
Mr.Murphy was not present at the meeting so he did not present to the Board.
4. REGULAR AGENDA
4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his
designee,regarding customer service, business center practices, procedures and policies,
customer concerns and complaints, billing forms and procedures,and LP&L staffing and
performance.
David McCalla,director of electric utilitics/ceo for LP&L,gave a presentation and answered
questions.
Blair McGinnis,chief operating officer for LP&L; and Matt Rose,chief of staff for LP&L, gave
comments and answered questions.
4.2. Presentation and discussion of financial and capital statements, financing options,audits, and
financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account
funding, cost allocation, revenue and expense projections, purchased power cost recovery factor,
customer metering,tariff and billing, and service issues.
Andy Burcham, assistant director of electric utilities; and Chad Sales, financial planning and
analysis manager for LP&L, gave a presentation and answered questions.
4.3. Discussion concerning the West Texas Municipal Power Agency("WTMPA"), including future
activities and membership of the WTMPA.
David McCalla,director of electric utilities/ceo for LP&L; and Richard Casner, general counsel
for LP&L, gave comments and answered questions.
4.4. The Board will consider a resolution delegating the authority to the Director of Electric Utilities,
or his designee,to execute non-disclosure or confidentiality agreements on behalf of the City of
Lubbock, by and through Lubbock Power& Light.
*This item was deleted.
5. CONSENT AGENDA
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5. 1. The Board will consider a resolution authorizing the Purchasing Manager,or his designee,to
execute a Purchase Order to WEG Transformers USA, RFP#7102-18-ELD, for an additional 200
MVA Autotransformer for Holly Substation.
*This item was deleted.
5.2. The Board will consider a resolution authorizing the Director of Electric Utilities, or his
designee,to execute a Professional Services Agreement, by and between the City of Lubbock,
acting by and through Lubbock Power& Light,and Electrical Consultants Inc., RFQ#
7110-19-ELD, for professional services related to distribution planning and modeling.
*This item was deleted.
5.3. The Board will consider a resolution authorizing the Director of Electric Utilities,or his
designee, to execute a public works contract, by and between the City of Lubbock, acting by and
through Lubbock Power& Light, and Canyon Power Solutions LLC, RFP# 7120-19-ELD, for
LP&L Mackenzie Substation Construction Services.
*This item was deleted.
5.4. The Board will consider a resolution rejecting all proposals for public works RFP#
7123-19-ELD, LP&L Southeast to Oliver Transmission Line Construction Services.
*This item was deleted.
5.5. The Board will consider a resolution authorizing the Purchasing Manager, or his designee,to
execute a Purchase Order to Anixtcr Power Solutions, RFP# 7126-19-ELD,for LP&L Capacitor
Bank Units with Controllers.
*This item was deleted.
5.6. The Board will consider a resolution authorizing the Purchasing Manager, or his designee,to
execute a Purchase Order to Valmont Industries Inc., RFP# 7127-19-ELD, for LP&L Vicksburg
Substructures& Equipment.
*This item was deleted.
5.7. The Board will consider a resolution rejecting all bids for ITB# 7130-19-ELD, LP&L Chalker to
Thompson Transmission Pole Hydro Excavation.
*This item was deleted.
5.8. The Board will consider a resolution rejecting all proposals for public works RFP#
7115-19-ELD, LP&L Transmission Line Construction Services for Various Locations.
*This item was deleted.
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1.15 P.M. CITY COUNCIL ADJOURNED
There being no further business to come before Council, the meeting was adjourned.
The April 16, 2019 Special City Council Meeting minutes were approved by the City Council on the 1 Ith
day of June, 2019.
DANIEL M. I)OPL, MAYOR
ATT LST:
41e;tbi eca Garza, City 5ecr tory
'This item was discussed, by theBoard, without a quorum of"Council Members present.
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