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HomeMy WebLinkAboutMinutes - City Council - Special - 1/20/2015 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING January 20, 2015 9:00 A. M. The City Council of the City of Lubbock,Texas met in special session on the 20th of January,2015, at Lubbock Power&Light(LP&L), 1301 Broadway-Basement Conference Room A,Lubbock, Texas at 9:00 a.m. 9:32 A.M.CITY COUNCIL CONVENED Lubbock Power&Light(LP&L), 1301 Broadway-Basement Conference Room A,Lubbock,Texas Present: Council Member Karen Gibson; Council Member Jeff Griffith; Council Member Victor Hernandez; Council Member Latrelle Joy; City Manager James Loomis; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Mayor Glen C. Robertson; Mayor Pro Tem Jim Gerlt; Council Member Floyd Price y Note: The Electric Utility Board addressed agenda items in the following order: .Executive Session •No quorum was present far all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting an December 16,2014. *This item was deleted. 2. EXECUTIVE SESSION 2. 1. Hold an executive session in accordance with'V.T.C.A.Government Code§551.074 to deliberate the duties of public officer or employee(LP&L General Counsel.) 3. EXECUTIVE SESSION: Jointly with West Texas Municipal Power Agency Board 3. 1. Hold an executive session in accordance with V.T.C.A.Government Code §551.086 on the following competitive matters of Lubbock Power&Light: i f 3. 1. 1. Discuss and deliberate proposals and strategies related to plans,studies,and analyses for system improvements,generation additions,or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 3. 1. 2. Discuss and deliberate bidding and pricing information for purchased power,generation and fuel;purchased power agreements;risk management information and related services and strategies. 4. EXECUTIVE SESSION CONTINUED 4. 1. Hold an executive session in accordance with V.T.C.A.Government Code§551.086 on the following competitive matters of Lubbock Power&Light: 4. 1. 1. Discuss generation unit specific fixed and variable costs,including forecasts of those costs,capital improvement plans for generation units,and generation unit operating characteristics and outage scheduling. 4. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for system improvements,generation additions,or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 4. 1. 3. Discuss and deliberate bidding and pricing information for purchased power,generation and fuel;purchased power agreements;risk management information and related services and strategies. 4. 2. Hold an executive session in accordance with V-T.C.A. Government Code§551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code(purchase power agreements,purchasing and employment matters). 5. PUBLIC COMMENT This period,of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak.All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may,at its discretion,open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 6. REGULAR AGENDA 6. 1. The Board will consider,nominate and elect officers of the Electric Utility Board. *This item was deleted. 6. 2. Update/report by the CEO/Director of Electric Utilities regarding customer service,business center practices,procedures and policies, billing procedures,LP&L staffing and performance. *This item was deleted. 6. 3. Discuss financial and capital statements, financing options,audits,and financial policies of Lubbock Power& Light relating to debt issuance issues,reserve account funding, cost allocation,revenue and expense projections of Lubbock Power& Light. *This item was deleted. 6. 4. Casting of lots to determine the successful bidder from two identical amounts and nature, received from HD Supply Power Solutions and Stuart C. Irby Company,'i in response to ITB# , 7110-15-ELD,LP&L Three Phase Distribution Transformers, regarding the purchase of line item 3,225 kVA distribution transformers, in accord with Section 271.901 of the Texas Local Government Code. *This item was deleted. 6. 5. Discuss and the Board will take action and award ITB# 7110-1 S-ELD(i)as concerns line items 1,2,4,and 6 through 12 to Border States Electric;(ii)as concerns line item 5,to Wesco Distribution;and(iii) as concerns line item 3,to either HD Supply Power Solutions or Stuart C. Irby Company,as determined by the casting of lots as prescribed under item 6.4,above, for LP&L Three Phase Distribution Transformers. *This item was deleted. 7. CONSENT AGENDA 7. 1. Discuss and the Board will take action and award TXMAS Contract#1 1-23VO50 to Altec Industries for Altec Aerial Device and Derrick Self Propelled Digger. *This item was deleted. 7. 2. Discuss and the Board will take action and award RFP#7141-14-ELD to WEG Electric Corporation for LP&L 200 MVA,230 kV Power Auto-Transformer. *This item was deleted. 7. 3. Discuss and the Board will take action and award ITB#7106-15-ELD(i)as concerns line items 2 through 4,to Scoggin Dickey-,and(ii)as concerns line item 1,to Gene Messer Chevrolet,for LP&L Full Size Pick Ups. *This item was deleted. 7. 4. Discuss an([ the Board will take action and award lTB# 7108-15-ELD (i) as concerns line items I A tlirougli 4A, to Texas Electric Cooperatives; (ii) as concerns line items 5A through 8A, to Wesco Distribution; and (iii)as concerns line item 9A, to HD Supply Power Solutions, for f7 LP&L Single Phase Distribution Transformers. *This item was deleted. 11:23 A.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. GLEN 0AWBERTSON, MAYOR ATTEST. Reb t a Garza, City Secretaiy—) *This item was discussed, by the Board, without a quorum of Council Members present.