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HomeMy WebLinkAboutMinutes - City Council - Regular - 10/18/1948RECESSED REGULAR MEETING. Lubbock, Texas October 18, 1948. The City Co ,mission of the City of Lubboc:.-, Texas, met ut 10 A.M. in recessed regular sessi-,n, recessed from regular meeting of October 14, 1943, at the regular meeting place in the City -Llall, the following members therefore being present, to-i-rit : Mayor W.H. Rodgers, Commissioners W.B. Price, Clarence K. Whiteside, E.K. Hufstedler, Jr., John Spikes, City Attorney Vaughn E. Wilson, City Secretary Lavenia Williams. Absent: City Manager M.R. Smith, Jr. Motion by Commissioner Spikes, seconded by Commissioner Hufstedler, carried unanimously, the following Resolution was passed; RESOLUTION BE IT RESOLVED BY THE CITY COiMISSION OF THE CITY OF LUBBOCK: THAT, the City Auditor is directed to secure payment of landing fees according to the contract in force between the City and all airlines operating at the airpost, and to accept no payments based on gross revenues -nless otherwise directed by resolution of the City Commission. Passed and approved by unanimous vote of the City Commission this 18th day of October, 1948. W. H. Roa��rs_ -fayor------------ ATT; ST : Lavenia Williams_______ -------------------- City Secretary u Motion by Commissioner Hufstedler, seconded by Commissioner trice, carried unanimously, to authorize the Mayor to execute the following contract, or agreement, betwe:--n the City of Lubboc and J.C. Turner, for services as set out in the agreement. J. C. TURNER Business Engineer P. 0. Box 42 Lubbock, Texas October, 16, 1948 To the City Commissioners, Lubbock, Texas. Attenti:n Honorable W. H. Rodgers, Mayor. Dear Mr. Rodgers: This is the first of a series of weekly rei.orts submitted to acquaint you with the p-ogress of the Business Lngineering work I have undertaken on behalf of the City of Lubbock, In it will be outlined what has been accomplished in the week my associate engineer has been on the job and the terms of the engagement. (Original As po'nted out in the survey report of October 9th there sere filed in many spots in which the record keening was unnecessarily burdensome C-7 and specifically mentioned the -ater and light office. As the pri- mary purpose of an engagement o� this kind is to save the client as Contract file) much money as possible it was decided to start at this point. These findings should not be anv reflection u on Mr. Yant or the personnel on the job. Their duties are too numerous to permit of the time todo develo-,ment work of this nature and their training has not been along these lines. At the present time twenty four separate forms are prepared and maintained in this office. It is recommended that eight of these be combined 1trith othere or eliminated entirely. It is also proposed. to change the procedures so all records are originated from the ad•dressograph plate which is made up at the time the contract is signed. At the present time each of th.ese records are made up at the work point which results in a large volume of clerical work and a resultant slow down. The changes will also result in a 45% reduc- tion in carriage travel on your Burroughs equipment increasing its The proposed changes have been discussed with Mr. Yant and others concerned and they are in favor of them. It is conservatively estimated that this change will result in a direct savings of $2500.00 per year in salaries and stationery costs. In addition the remaining personnel will be able to handle the present volume of work with ease and to handle a considerable increase without trouble. It is also proposed to eliminate the special irrigation contract. The summer rates will be applicable to all residents if they use in excess of the 71000 gallons now required to secure the irriga- tion rate. There will be no loss in _-evenue and it will eliminate much confusion on the part of the consumer as well as eliminate a lot of record -keeping; for the city. During the coming week we shall devote our efforts to installing the system outlined above in the light and water office. In addi- tion to this we. -will draft a floor layout for this office which will expedite the handling of papers and give the consumer '-)etter service. We will also.. set up the work so Mr. Yant will only be called upon to handle the "excertions". This w"ll give him more time for the active supervision of his job. We will start work on your functional organization structure with the idea of combining the flovr of authority as indicated by our ayalysis. In this 1may much o* the work now placed on major execu- tives can be assumed b.v others without loss of control. In this connection I will be prepared to make definite recommendations re- garding the fittedness of ,your personnel after a study of their work and the results they are obtaining. In or3er that we may have a mutual understanding I list herewith my method of operation and payment procedure. 1. You will be informed as the progress of the job by dis- cussion and a formal written weekly report. You are to accept or reject all written proposals by signature, excluding by d._:-zignation, any statement or suggestion not approved. In this way a meeting of the minds is assured and no changes will be made without your con- cur-ence. 2. I cannot guarantee specific results because I cannot anticipate the cooperation I will receive or the aptitudes or your employees. With full cooperation yMican be assured of benefits far in excess of my fees. 3. A fee of $50.00 is charged for each business day worked by each individual member of Jay staff, including myself. business day includes Sbturday. There will be no other charges. 4. I will be actigely engaged in the supervision of and in working out the details of your program. Pressure of other work may occasion my absence at times btxt you will be advised if this is necessary. 5. You will provide suitable working space for the engineering staff. You are also to provide for such typing services as are required and pay for the cost of all forms, binders ans supplies incident to the installation. 6. Written procedures will be provided for any sSrstems installed. These are considered necessary for training of new per- sonnel and for reference in case of question. 7. All invoices are payable weekly. An invoice will be presented each week covering the total charges for the week. A check shall be presented for the amount due upon receix;t of the invoice. 8. You may terminate my services at the end of any business week by giving me one days advance notice. I would like to have you appraise the value of our work not on a w ek by week basis but upon a long range basis of one year. Predicated upon past performance I have reason to beleive the work we are doing for you will give you a return of 410.00 for every $1.00 expended within a years time. Respectfully submitted, (Signed) J. C. Turner Approved City of Lubbock, Texas. WNH__Rod-ers________ Mayor No further business coming up for consideratiaan, the Lity commission Read and approved this the 28 day of October , 1948. ATTEST: f&CityS ecre ry . r� WA I��