HomeMy WebLinkAboutMinutes - City Council - Regular - 7/15/2022C10iY 6E
('Llf-U-. bbck
F4fti
Office of the City Secretary
Exhibit B
THE CITY OF LUBBOCK TEXAS AUTHORITY
FOR RECORDS DESTRUCTION
To: Records Management Administrator•Erie-C-hascor tie �n C�®�cC-
Dept. Name/ Cost Center: Distribution / 7411
Contact Person: Heather Wright
(NOTE: DO NOT DESTROY RECORDS UNTIL AFTER APPROVAL)
"Use one form per record type"
07/13/2022
Phone:806-775-2558
RECORD TYPE
DATED
FROM TO
DIGITIZED
YES NO
MICROFILMED
YES NO
RECORD SERIES
NUMBER
Travel Authorization / Expense Reports - FE + 3 Years
10/01/2017
09/30/2
X
X
GR1050-58
v/ Timesheets - 4 Years
10/01/2016
09/30/2017
X
x
GR1050-56
Purchasing Card Statements Copies FE + 3 Years
10/01/2017
09/30/2018
X
x
GR1075-03b
'NS* nature
ecords Liaison:
Department Head:
Signatures%
Name: Dait t c6 i yr vt't s
Date: 7t 5 P 2 Z
Note: If retention has not been met, attached Scanned Images Form. If records have permanent retention and request is to
destroy paper format, approval is needed from the ACM, City Attorney (pending litigation), City Manager (pending FOIA request),
and Internal Auditor (pending Internal Audits)
Assistant City Manager:
Signature:
Name:
Date:
City Manager:
City Attorney:
Signature:
Name:
Date:
Internal Auditor:
Signature: Signature:
Name:
Date:
If retention has not been met, attach Scanned I
APPROVED FORD UCTI
City Secretary: Records Administrator: �
Date: v9 - 2 2 Date:_ A - 2JC>2.Z
March 2021 (More Lines on Second Page)
0 Lubbock
TUAS
Exhibit B
THE CITY OF LUBBOCK, TEXAS
AUTHORITY FOR RECORDS
DESTRUCTION
(NOTE: DO NOT DESTROY RECORDS UNTIL AFTER APPROVAL)
*You may use more than one line to describe "Record Type".
RECORD TYPE
DATED
FROM TO
DIGITIZED
YES NO
MICROFILMED
YES NO
RET. MANUAL
ITEM NUMBER
Budget Documentation opies - 3 Years
10l01/2017
09/30/2018
X
x
GR1025-04c
Purchase Orders / DPR's Co i ) - FIE + 3 Years
10/01/2017
09/30/2018
x
X
GR1075-03a
Administrative Correspondence opie ) - RT + 4 Years
10/01/2015
09/30/2016
X
x
GR1000-26a