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HomeMy WebLinkAboutMinutes - City Council - Regular - 4/14/1954RECESSED REGULAR MEETING Lubbock, Texas April 14, 1954 The City Commission of the City of Lubbock, Texas, met at 100 P.M. in recessed regular session, recessed from Regular Meeting of April 8, 1954, at the regular meeting place in the City Hall, the following members thereof being present, to -grit: Mayor Murrell R. Tripp, Commissioners Lennis Baker, Hurley Carpenter, S. S. Forrest, Lucian Thomas, City Manager Steve Matthews, Acting City Attorney W. L. Somers, City Secretary - Treasurer Lavenia Lowe. Also present for this meeting was the following members of the Auditorium -Coliseum Board: J. D. Hassell, Chairman, C. W. Ratliff, Harold Chapman, Homer Maxey, James L. Quicksall, J. Ray Dickey and Messrs. Haynes and Kirby of the Architectural Firm of Haynes & Kirby, who are the City's Architects for construction of the Auditorium -Coliseum Building. $1,-12-495-886 Motion by Commissioner Forrest, seconded by Commissioner Baker, motion carried, Mayor Tripp and Commissioners Baker, Carpenter, Forrest and Thomas voting Yea, none voting Nay, the following Resolution} was passed: R E S O L U T I O N WHEREAS, at a recessed regular meeting of the City Commission at its regular meeting place on April 7, 1954, the City Commission, as reflected by its Minutes in Book 12, pages 471 and 472, voted to award the general construction contract, the mechanical con- tract and the electrical contract to the lowest bidders; B M F P Construction Company, the McKinley Company and the Charles Nelson Electric Company, respectively, such bids having been received in accordance with the authorization of the City Commission on March 12, 1954, as reflected by its minutes in Book 12, page 422, concerning the advertisement for bids on the Auditorium -Coliseum project, the motion voted upon to so award said contracts being subject to the changes, alterations, omissions and substitutions set forth in the City Commission Minutes mentioned above in Book 12 at page 471-472, and having been negotiated for with the low bidder on the general construction contract in order to bring the total cost of the construction project within the funds available; and, WHEREAS the City Commission finds that the changes so made in the original plans and specifications are of such a nature that to award the contracts subject to these changes would invalidate such contracts, and the City Commission finds that it would be in the interest of the public to resubmit the plans and specifications for the project to competi- tive bidding and rescind the previous action and to reject all bids; NOW., THEREFORE, BE IT RESOLVED BY THE CITY CWJSSION OF THE CITY OF LUBBOCK: THAT the action of the City Commission at its recessed regular meeting April 7, 1954 in voting to award the general construction contract on the Audit orium-Coliseum project to B M F P Construction Company the mechanical contract. to the McKinley Company, and the electrical contract to the Charles Nelson Electric Company, as set forth in Book 12, page 471-472 of the City Commission Minute Records to which reference is here made, BE and the same is hereby cancelled, revoked ani rescinded, and all bids on the three (3) separate contracts submitted in accordance with the authorization of the City Commission March 12, 1954, as shown in Book 12, page 422 of the Minute Records, are hereby in all things re- jected, and all bidders shall be so notified. On motion of Commissioner Forrest, seconded by Commissioner Baker, this Resolution was passed on this the 14th day of April, 1954, by the following vote: Commissioners votirg "YEA": Baker, Carpenter, Forrest, Thomas and Mayor Tripp Commissioners voting "NAY": None ,�s� Murrell R. Tripg ATTEST: MURRELL R. TRIPP,, Mayor Lf Lave Lowe _ —,— _.----- . ___- — _ _ _- Lavenia Lowe, City Secretary -Treasurer WLS: sv 4-15-54 54-12-495-887 Motion by Commissioner Baker, seconded by Commissioner Carpenter, motion carried, Mayor Tripp and Commissioners Baker, Carpenter, Forrest and Thomas voting Yea, none voting Nay, to approve the plans and specifications as prepared by Haynes & Kirby, Architects, on the Auditorium -Coliseum project, said plans and specifications being identical with those on which bids were received, April 2, 1954, with the exception that the list of alternations which may be deducted from the contractor's base bid shall be increased to include all of the changes outlined in City Commission Minutes of recessed regular meeting held on April 7, 1954, of Record at Page 471-472, Minute Book 12, I 4--12-496-888 Motion by Commissioner Baker, seconded by Commissioner Carpenter, motion carried, Mayor Tripp and Commissioners Baker, Carpenter, Forrest and Thomas voting Yea, none voting Nagy, to authorize publication of the following notice to bidders, authorizing new bids to be received May 3, 1954, at 2:00 P.M. in the City Hall of Lubbock, Texas, for construction of the Auditorium• -Cons eum Building. NOTICE TO BIDDERS Sealed proposals addressed to Honorable Mayor and City Commissioners of Lubbock, Texas, will be received in the City Commission Room of the City Hall, Lubbock, Texas, at 2rOO o'clock P.M., Central Standard Time, May 3, 1954, for the construction of a Municipal Auditorium -Coliseum, known as GWO 876, for the -City of Lubbock, Lubbock, Texas. Separate proposals will be received covering each•of the following contracts: (1) General construction; (2) Heating, air conditioning and plumbing; (3) Electrical work. Each proposal shall be accompanied by a Cashier's Check or Certified Check or an acceptable Proposal Bond in the amount of five per cent (5%) of the greater amount of the proposal submitted as a guaranty that the successful bidder will enter into contract and furnish performance bond within ten (10) days after notice of award of contract to him. Perform- ance bond shall be in the amount of one hundred per cent (100%) of the contract sun, payable without recourse to the order of the City of Lubbock, Texas. Bids without the required check or Proposal Bond will not be considered. Attention of the Bidder is called to the Provisions of the Acts of the 43rd Legislature of the State of Texas, page 91, Chapter 45, (Article No. 5159A Civil Statutes 1925) governing the wage scale and the payment of prevailing rates of wages as established by the Owner. Contractors shall not pay less than said scale of prevailing minimum rates of wages per hour on basis of 8 hour day as set forth below: GENERAL PREVAILING CLASSIFICATION HOURLY BATE Brick Layer 3.25 Carpenter Journeyman 2.00 Cement Finisher 2.371 Plaster Journeyman 2.25 Lather Journeyman 3.00 Paint er 2.00 Glazier 2.00 Iron Worker Reinforcing 1,50 Iron Worker Structural 2.121 Plumber Journeyman 2,371 Roofer 1.50 Sheet Metal Journeyman 2.121 Welder 1,35 Common Laborer 1.00 Electrician Journeyman 3.122 Any laborer, workman, or mechanic required or permitted to work in excess of eight (8) hours per calandar day, under the emergency exceptions to House Bill No. 115 of the 44th Legislature invoked by HCR No. 201 of the 47th Legislature, shall be paid on the basis of eight (8) hours constituting a day's work, and all such labor so employed shall be paid at the rate of one and one-half (1-1) times the regular rate for every hour worked in excess of forty (40) hours per week. Legal holiday work shall be paid for at the regular governing per diem wage rates. Plans and specifications may be examined in the office of Haynes & Kirby, Architects - Engineers, Lubbock, Texas, or any bona fide bidder may obtain a set from the Architects — Engineers withMarge. No bid may be withdrawn for at least fifteen (15) days after the scheduled closing time for receipt of bids. The City of Lubbock, Texas, reserves the right to accept any or reject all bids and to waive all formalities, CITY OF LUBBOCK, TEXAS Owner By: Isf Murrell R. riRR Murrell R. Tripp, Mayor ATTE6T: Lavenia Lowe, City Secretary ;4-12-496-889 The following letter arcs received from the State Highway Department: Lubbock, Texas April 12, 1954 Mr. Steve Matthews City Manager, City of Lubbock Lubbock, Texas Dear Sir: We have decided that we cannot continue our operations efficiently at our present location because of the small tract of land on which our headquarters is located, and that it is necessary to seek a new location where proper expansion can be provided. We expect -to ask the Highway Commission to purchase a tract of land belonging to George Soash south of the new location of US 84 and just east of the Traffic Circle. The Highway Commission requires that we make definite arrangements for water and electric power before they will consider the purchase of a site. Since you have a water reservoir located just east of this tract and power lines along the section line road just south of the proposed site, we felt that you might agree to make these utilities available to the State even though the area is temporarily outside the corporate limits of the City. We will appreciate it very much if you can give us a letter which we can submit to the Highway Commission assuring them that City water and electric power will be made available should the purchase of the site be approved. It is hoped that all necessary information can be in the Highway Commission's hands at their meeting on April 20th. SGK-.Md Very truly yours, /s/ S. C. McCarty S. C. McCarty District Engineer The above request of the State Highway Department to obtain water service and electric power service outside of the City limits to serve their property located just West of City Water Booster Station No. 6, located between 66th Street, existing U. S. Highway No. 87 and U. S. Highway No. 84, proposed, was considered by the City Commission and motion was made by Commissioner Baker, seconded by Commissioner Carpenter, motion carried, Mayor Tripp and Commissioners Baker, Carpenter, Forrest and Thomas voting Yea, none voting Nay, to grant the Highway Department's request as set out in the above letter. The following Financial Report was given the City Commission by City Manager, Steve Matthews= INTER -OFFICE hMORANDUM TO: The Mayor & City Commission FRCK: City Manager SUBJECT: 1954-55 Budget In order to present to the new commissioners and to review again with the other memb- ers the problems that are present in the prepar4tion of the ,954.55 budget, we are sub- mitting the following report, which shows/W1i expenditures of the coming budget year in excess of the current 1953-54 budget year, This report allows for no increases in departmental budgets for next year. However, in order to provide services for the normal growth and development of the City., all financial programs in past years have been planned to allow an increase of 10% for the general budget, Tax - $11,000,000 Increase in Valuations 0 94% Collections Electric - See note below Water - See note below Miscellaneous - Total Lc #fit �_ hex _Y_�ar fixer this year Welfare - 1/2 cost of City - County program on -basis of survey 509000 Rights -of -way - per detailed report 140,000 Library - increase to operate full year 200000 Avenue L - right-of-way 25oOOO Operate two new fire stations 122000 New Interest & Sinking Fund Regts.- Water Revenue Auditorium -Coliseum Library. - + Interest and Sinking Fund -Legal - Reserve requirement. One -Half of Auditorium -Coliseum overrun. as it now stands Aud.-Col. Budget for 6 mo. - kgr. office MOO 165,000 None None 15,000 Pound Budget Increase - Dog ordinance $500,000 Water and Sewer Bond Sale - 6 mo. requirement in 1954-55 Total Net Budget deficit 22M ♦4 I 713,000 $ 533,000 Based on estimated tax vaulations of $153,000,000 ne4 year and 95% collections, a 5 cent tax note increase would produce an estimated $73,000. No increase in estimated Water Revenue was made above as estimates for current revenues are considered high and no increase for next year is justified. No increase in estimated Electric Revenues was made, as additional revenues will be absorbed in capital improvements since no bond funds are ava5lable next year. Further budgeted expenditures are based on 100% of all anticipated revenues and do not provide for emergenci6,s or needs not anticipated. At least 5% should be allocated for this type of expenditure. Listed below are examples of expenditures which were not in the current budget. City County Welfare Supplement Canadian River Dam Project Pound building and pens Highway Department Meters and Water for beautification program of dispersal system 1954 Bonds sold early for favorable interest rates Paving Program overspent to date, including Indiana Avenue Radar Storm Warning System Annual Audit overgpent Internal Audit & Control - per Mr. Condray's Report Overrun on Fire Drill Tower Total $ 12 000 8,000 8,500 4000 38,700 24,000 3000 2,000 2,600 2,000 $ 104,900 In view of the responsibility of the City Manager to keep the City Commission informed at all times on the financial conditions of the City, I feel that this report should be made. Respectfully submitted, Steve Matthews City Manager In giving a Financial Report to the City Commission, City Manager, Steve Matthews also reviewed Page 11 of the 1952 Bond Brochure which stated that it would be possible to finance the $6,452,000 bonds for the purposes stated from increases anticipated in revenues de- rived from the City's normal growth and the use of certain reserve funds on hand. Further, the City Manager discussed Page 8 of the 1952 Bond Brochure, which cited that the Auditorium -Coliseum. and Library Bonds and the budget for the operation of the Library could not be financed from estimated revenues. In this report the City Manager had estimated a 120 tax rate increase would be necessary to finance these projectsq and he noted that the cond it ions under which the bonds were voted in 1952 continue in the 1954-55 budget. ESTIMATED COST OF HIGHWeY DISPERSAL SYSTEM RAC F_WAY RT 3,1954 4th Street - Avenue D to Idalou Highway: Lubbock Auto Property Parts of Lots 2 & 3, Block 14, O.T. 1590.67 ® .60 $ 954.40* Lot 1, Block 14, O.T. 5,675.00** Fair Grounds Tract (check not written) 10�;�-_091-62# Sub -total 4th Street -Avenue D to Highway $ 16,721.01 N.E. Ave. Q: 90Q Sq. Ft. S.Side of Clovis Road at Ave. Q, Owner Mrs. Fannie Gee ® $1.00 $ ,900.00 J. L. Hooper Property at Clovis Road & Q 8,958.02* E. B. & Jas. Dyer Property - 320.37 Sq. Ft. @ 1.00 320.37 Popejoy - Part of Lot 62 Blk. 31, Easley Sub 893.08 .75 per Sq. Ft. 669.81 C. E. Wallace 5397.12 Sq. Ft. ® $1.00 5097.12 Elliott Taylor, Trade / 3000 Sq. Ft. ® .50 lv500.00 Dr. W. A. Maddox 69,o9o.52 Sq. Ft. @ .27 18,658.00** S. E. McMillan, 6490 Sq. Ft. ® .27 1,752.42* Roman Catholic Church, 7000 ♦ Sq. Ft. 9 .50 3000.00 Two tracks •- 2650 t Sq. Ft. ® .50 1,325.00 C. S. Shaffer, 9972.4 Sq. Ft. .75 7,479.30 B. J. & R. V. Kerley, 6621.12 Sq. Ft. ®.75 4,965.8+ S. E. McMillan, 1.8 Ac. 22s922.5 S. E. McMillan, Access Right (E. Side) 3,000•00 Elliott Taylor, 0.823 Ac. $ 3,823.99** 6 Tracts owned by Latin Americans, some with houses 15,000.00 Estimated Total N.E. Ave. Q $100,172.45 kth-Street - _AvMue ['„ c venueD: Moving obstructions $ 5,000.00 J. A. Mullins Tract, Ave. H and 4th St. 30,000.00 Sub -total - 4th Street - Q to D $ 35,000.00 * Already authorized by City Commission **As appraised by Appraisal Board ESTIMATED GRAND TOTAL $151,893.46 Less available funds 8,96o.50 Estimated Deficiency $142,932.96 s 54-12- 499-891 There was discussion of the transaction between L. A. Purtell and the City of Lubbock for j Water Rights in Bailey County, and motion was made by Commissioner Carpenter, seconded by Commissioner Thomas, motion carried, Mayor Tripp and Commissioners Baker, Carpenter Forrest and Thomas voting Yea, none voting Nay, that L. A. Purtell be paid $7,096 for the Water Rights under the East 258.3 acres of Section 67, Block "A" and under the 651.3 acres of Section 683 Block "A", both in the Melvin Blum and Blum Survey in Bailey County, Texas, which two (2) tracts of land were included in the deed from L. A. Purtell to the City of Lubbock but which have not yet been paid for by the City of Lubbock, for the reason that all Title objections have not been met, and for the further reason that Birdwell, et al reserved sixteen (16) irrigation wells instead of the originally contracted fourteen (14), irrigation wells at various locations on the tracts leased in the original deed from Mr. Purtell to the City of Lubbock. Such an addition of the two (2) irrigation wells resulting in a reduction of $5.00 per acre for 200 acres per well, thereby making a total reduction of 400 acres at $5.00 per acre of $2,000.00, which amount has been deducted from the originally contracted price of $9,096.00. Payment of the $7,096.00 has already been placed in escrow, and will be released and paid to L. A. Purtell when all the Abstract of Title requirements have been met. 54-12-499-g 2 Motion was made by Commissioner Carpenter, seconded by Commissioner Thomas, motion carried, Mayor Tripp and Commissioners Baker, Carpenter, Forrest and Thomas voting Yea, none voting Nay, it was agreed that the City of Lubbock hereby authorize an offer to be made to L. A. Purtell in the amount of $1.00 per acre for Water Rights under 1000 acres of land in the vicinity of "Coyote Lake" located in Section 81, and the Eastern portion of Section 80, Block "A", Melvin Blum and Blum Survey of Bailey County, Texas. In the event such offer is accepted by L. A. Purtell, a written contract will be prepared setting out the terms and conditions under which such Water Rights will be conveyed and will be presented to the City Commission for approval. 54-12-499-893 There was a discussion by the City Commission of extension of water and sewer lines in the North -South alley of Block 75, Lyons Addition, Several houses blocked the alley and property owner agreed to move them so that water and sewer could be laid to serve this territory. Motion was made by Commissioner Thomas, seconded by Commissioner Baker, motion carried, Mayor Tripp and Commissioners Baker, Carpenter, Forrest and Thomas voting Yea, none voting Nay, that extension of water and sewer lines be made in Block 75, Lyons Addition, at an estimated cost of $600.00, chargeable to Water and Sewer Bond Funds. $225.00 to be paid from Sewer Bond Funds and $375.00 to be paid from Water Bond Funds. 54-12-499-89A There was discussion of acquisition of Right -of -Way for the West Lubbock County Water Supply Line but no further action was taken in this regard. 54-12-499-894-A The following proposal was received from Stauffer Chemical Company in connection with granting to the City an Easement for Water Line to West Lubbock County for a twenty-five (25) foot strip of land off of the south side of theirproperty in Section 14, Block "A", Lubbock County, Texas, paralleling the Santa Fe main line tracks, approximately two miles from the Lubbock City Limits on the Clovis Highway: STAUFFER CHEMI(;AL COMPANY P.O. Boor 7222 Houston 83, Texas April 13, 1954 To the Mayor and Board of City Commissioners Lubbock, Texas Gentlemen: Our Lubbock representative was recently approached by Mr. Holmes and Mr. Scott, City of Lubbock Planning Engineers, in reference to a 25-foot easement parallel to the Santa Fe main line tracks, which lie adjacent to our property, which is located approximately 2 miles from the Lubbock City Limits on the Clovis Highway. This land was recently purchased by our Company for the erection of a modern plant that will engage in the production of Agricultural Chemicals, for the use of West Texas and New Mexico growers. The location of this plant will bring to the State of Texas, Lubbock County, and the Lubbock School District additional tax revenue, as well as approximately 50,000 to 60,000 dollars per year annual payroll to the City of Lubbock. We wish to commend the efforts of Mr. Dave Tipple, local agent fcr the Santa Fe Railroad that finally resulted in the decision of our Company to build this plant in the Lubbock area. We noted in our conversations with him both a civic as well as business interest in this project, and wish to assure you that he is a fine booster for your wonderful city. We investigated the possibility of locating our plant in your City, and found from discussions with others in our industry that you rightfully objected to certain noxious odors that might result from time to time in the operation of such a plant. Therefore, to save embarrassment for all concerned, we selected the aforementioned property as a site for our operation. In answer to the request of your Planning Engineers, we would like to submit the following: 1. Our Company will sell the City of Lubbock the 25 foot easement they request, for the consideration of $1.00 for the location of their water lines. 2. We request the City to give us an easement on this 25 foot Right of Way for the passage and crossing of our tracks, personnel and equipment. 3. The City to assume all maintenance costs on their water lines on this Right of Way. 4. The City of Lubbock to assume the difference in cost of the Railroad spur trackage required to service our plant. This additional trackage (273 feet) is the difference between locating our plant on our property line adjacent to the Railroad Right of Way, with the Railroad placing the spur on their own Right of Way, and having to curve out to a spur line that would clear the 25 foot easement required by the City of Lubbock. Granting this 25 foot easement would necessitate locating our plant a minimum of 42 feet north of our property line, The cost of the aforementioned additional trackage required, due to the granting of this 25 foot easement, is $2,184.00. This cost to be assumed by the City of Lubbock. 5. Further, our Company at this time bequests permission from the City of Lubbock to have access to the water facilities available from the City own- ed pump No. 37, located near the South corner of our tract, and on the South side of the main line of the Santa Fe Railroad. It would be our intention to use the facilities provided by the aforemention- ed pump for the purposes of fire protection for our plant, and fire protection only, The possiblity of fire in our plant is very remote, but insurance provisions require access to an adequate water supply and pump No. 37 would fit that catagory. At the time of plant erection we plan to install a jet type water system (2" pump) of sanitary purposes, there being no other need for water consumption for our plant ope rations . Obviously, this wodld be of insufficient capacity when applied to fire fighting. It is our purpose to correlate the use of pump No. 37 with an enclosed reservoir, that we would errect with pressure for fire fighting maintained from this reservoir by a booster pump installed by ourselves. Our only demand on pump No. 37 would be to replerish the water that would have been used from the reservoir when combating a fire. We will sincerely appreciate your granting our request to have access to pump No. 37 for this purpose. Thank you for your favorable consideration to this proposal. Very truly yours, STAUFFER CHEMICAL COMPANY fsf E. G. Holmes EGH:ds E. G. Holmes After consideration of the above proposal it was unanimously agreed by the City Commission that said proposal be taken under advisement. No further business coming up for consideration the City Comission adjourned. Read and approved, this the 13th day of May , 1954. � 0 zlz; Ll-a LaXienia Lowe, ity Secretary -Treasurer