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HomeMy WebLinkAboutMinutes - City Council - Regular - 4/27/1928RECESSED REGULA "2 YEETING. Lubboc l:, Texas, A-,.ri 1 27, 1928. The City Uommission of the City of Lubbock met in regular session - at 8:00 P. M. in the regular meeting place in trIe City Hall, re- cessed from April 26, 1928, the follOwih?_ members thereof being present, to wit. Mayor a. D. doods, Uommissioners A. V. Weaver, J. H. Hankins, J. F. Bacon and D. N. Leaverton, City Manager G. Jul. IcCleary and City Secretary W. H. Rod ers. Upon motion made by P"r. leaver, seconded by T.:r. Bacon, carried unani- mously, city 1_anaae: 1. !JcCL, ary was authorized and instructed to allow County candidates and othe_s to erect seats on the lest side of Block 87 for the Iburpose of outdoor speakings; they to remove seats and all obstructions at the end of the present campaign or after duly 28th. Upon motion made by I4'r. leaver, seconded by hlr. Leaverton, carried unanimously, Idayor H. B. Woods was authorized and instructed to en- ter into contract with H. V. _jobertson w Company of 1marillo to in- stall an accountinz system for the Uity of Lubbock; it being under- stood that the system to start from date ,of audit of this year at the price agreed upon - ', 2,000.00 for install ink the system and supervis- ion and at the same tirne to make an audit fol next year for the price of 4;750.00. spor. motion made by L:r.-eaverton, seconded by Lir. Hankins, carried unanimously, i„ayor ti. L. odoods .was instructed to sign contracts with H. V. :,obertson & Company after approval by City 1ttorney L. .:lett. The following contracts were approved: THE STATE OF TEXAS: COUNTY OF TUBBOCZ : THIS A":R-."F'L, MT made this the 27th day of April , -,1. U. , 1028 , I between the OI'-'Y 0;; LUBBOCX, acting herein by and through n. D. 'Moods, J its 1ayor, and attested by .1. H. _.odgers, its secretary, hereinafter called the city, and Nam. V.=:obertson of potter county, -Texas, acting under the trade name of I-i. v. ::obertson 6, Company, hereinafter culled auditor, 'd I `y' IT � 3 S 3' T H: That in consideration of the mutual covenants and obligations herein assumed and agreed to be performed, the parties have agreed and here agree to bind themselves gas follows: 1. the City of Lubbock hereby agrees to employ n. v. --cobert- son & Company to audit the books of the City of Lubbock, Texas, from April 1, 1028 , to March 31, 1929, and H. V. 3obe rtso n Company agrees to audit the City Books for such period for the sum of seven Hun- dred v'ifty (1P750.00) Iollars to be paid by the City upon completion of said audit and the City agrees to pay said amount for such audit. '. Aa a consideration for this agreement li. V. Hob,;rt�on & Company have agreed to audit the books of the City for the :amount named, which is lover than the usual and ordinary amount c h lrged for such work, since the City has employed said ai ditor to install an ae- counting system, the work of which will enter into the auditing covered by this agreement, as the work progresses. 3. In case the Auditor or any of his employees connected with the audit shall, in the future, be required to testify concern- ing any matters develo-oed thereby, in any Court, civil or criminal, in the State of Texas or of the United States, the auditor shall receive all reasonable hotel and travel ing expenses, to and from and while in attendance upon Court, and the sum of ?�20.00 per diem. IN :lITIJ SS WHEREOF, the parti es have executed this instru- ment in dullicate ori,rinals, the day aid year first afores&id. . ►4. Ii. Rodgers _ City Secretary. (SEAL) AP .I-' I 0 AS TO F0 3� ; . _L. l; le tt _ Attorney. CITY OF LUBBOM: B': H. B. ,loods Mayor H. V. Robertson Loi.ng business as h. V. Robert- son & Company 0� 'H-a1 , S T n m -' TELLS S _ _. 4� 1J OF COTITY 024 LUBBOCi: TLIS A '2-3?PJFVT made this the 27th day of April A. -D. 1928, between the CITY OF LUBBOCK, acting herein by and through H. �. +Voods its Layor, and attested by 47. H. Eodgers, its .3ecretary, hereinafter called the City, and H. V. _'obertson of Potter County, Texas, acting_ under the trade name of H. V. Robertson & Company, hereinafter callzed auditor, W I T N E S 8 E T H: That in consideration of the mutual covenants and obli- gations herein assumed and agreed to be performed, the parties agree to bind themselves as follows: 1. The City is desirous of installing an accounting sys- tem and to have incorporated into such system such books, records and forms as are requisite for an accounting system, to cover fully the receipts and disbursements of the City of Lubbock, and also to cover the water works and electric light utilities owned by the City, and the =1ditor has agreed to install such sustem under the terms and conditions hereinafter stated. 2. The Auditor agrees to draw such forms as are deemed necessary and to install the system which in the judgment of the Auditor will properly cover the accounts of the Cit.,; the Auditor agreeing to design such books, records and forms as will show re- ceipts and :disbursements of the City and that will correctly cover the accou>ts and obligations of the water works and electric light utilities of the City of Lubbock; and the auditor will also design such forms, books, records and block books as are necessary to cor- rectly account fot the tars of the City. 3. The City is to print such forms, books and records at its own cost and expense, and do, or cause to be done, all of the de- tail work in connection with the installation of such system; it be- ing -expressly understood that the Auditor is not herein obligated to furnish any of said records, books or forms or to perform the de- tails of work in posting said accounts and making up the records. The City agrees to furnish the Auditor valuation figures of property and plants owned by the City which are to bo reflected in such ac- counts, such information to be furnished by the City to the Auditor for the proper fixing of such values. 4. in consideration of the originating of such account- ing system, books, forms and records necessary therefor, and the supervision of the installation thereof, the Auditor shall be paid by the City the sum of Two Thousand ($2,000.00' Dollars; payment to be made as the work progresses, one-third of said amovi,t to be paid thirty days after the beginning of the work, one-third to be paid sixty days after the beginning of the work, and the balance to be paid in ninety days after beginning of the work; and the City here expressly agrees to pay for such services such amounts at the time and in the manner stated. the Auditor agrees to pay his own hotel bills and traveling expenses, but the City will ray for all mater- ial, books, forms, records, bindings and detail work incident to the installation of such system. 5. In case the Auditor or any of his employees con- nected with the installation of such system shall in the future be required to testify concerning any matters developed thereby, in any Court, civil or criminal, in the .Mate of Texas or of the United States, the auditor shall receive all reasonable hotel and traveling expenses to, from and while in attendance upon Court, and the sum of $20.00 per diem. IN IdTPJF,SS dIFEREOP9 the parties have executed this in- strument in duplicate originals, the day and ye�•r first aforesaid. ATTEST: W. H. Rodp-ers itZ� y Secretary. APPROVED AS TO F 0 RBI : THE CITY OF LUBBOCK BY: H. 1). .foods May or H. V. Robertson Doinp, business as H. V. Robertson & Company. E. L. 'lett i y Morney. ( SEAL) 4 Upon motion made by lair. ''cleaver, seconded by i,ir. Leaverton , carried unanimously, the City Secretary was authorized and instructed to issue Warrant in favor of ter. Abernathy in the sum of -; 150.00 as part pay- ment of the cleaning of the dump ground, as per estimate submitted by City 'ngineer, rl. 3. Smith, Jr. No further business coming up for consideration, upon motion made by Ur. Bacon, seconded by Er. Leaverton, the meeting adjourned to meet at 8: 00 Y. I-1. , May 3rd. Head and approved this / day of May, A. 1). 1928. ATT3ST : City aeare y� , A ""t, " "�'/ Mayo r 4FW.;'