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HomeMy WebLinkAboutMinutes - City Council - Special - 2/19/2019 (4) CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING February 19, 2019 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 19th of February, 2019,at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock,Texas at 11:00 a.m. 11:09 A.M.CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,Lubbock,Texas Present: Mayor Daniel M. Pape; Mayor Pro Tern Jeff Griffith; Council Member Juan A. Chadis; Council Member Randy Christian; Council Member Latrelle Joy; Council Member Steve Massengale; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; Deputy City Attorney Amy Sims Absent: Council Member Shelia Patterson Harris This was a meeting of the Electric Utility Board.A quorum of Council Members attended and ! participated in discussions during the meeting in which the board considered the following topics as shown below. Nate: The Electric Utility Board addressed agenda items in the following order: • 1.1; Executive Session; Public Comments, 3.1;and 4.1-9.3 No quorum, of the City Council, was present for all other items, 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on January 15,2019 and the Special Called Electric Utility Board Meeting on February 5, 2019. Motion by Kevin McMahon, seconded by Gwen Stafford to approve the minutes of the Regular Electric Utility Board Meeting held on January 15, 2019 and the Special Called Electric Utility Board Meeting on February 5, 2019. Vote: 8-0 Motion carried by the Board Other: Jane Henry(ABSENT) i Special City Council Meeting February 19,2019 Page 2 of 5 2. EXECUTIVE SESSION This meeting was called into a closed session at 11:10 a.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 12:14 p.m. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power&Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units,and generation unit operating characteristics and outage scheduling. 2. 1. 1. 1. Discuss and the Board will take possible action related to a contract concerning generation. 2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for system improvements, generation additions, or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1.3. Discuss and deliberate bidding and pricing information for purchased power,generation and fuel, purchased power agreements, and related services and strategies. 2. 1.4. Discuss and deliberate customer billing, contract, and usage information,electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2. 1.5. Discuss and deliberate risk management information, contracts,and strategies, including fuel hedging and storage 2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i)Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos. 48625,48668,48909 and 49151 related to Order issued in the Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No.47576; (ii)Project to Monitor Lubbock Power and Light's Transition to ERGOT, Public Utility Commission Project No. 48113;and(iii)Joint Report and Application of Oncor Electric Delivery Company LLC, Sharyland Distribution& Transmission Services LLC, Sharyland Utilities LP, and Sempra Energy for Regulatory Approvals under PURR §§ 14.101, 37.154, 39.262 and 39.915, Public Utility Commission Docket No. 48929.) 2.3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate the duties of a public officer or employee (General Counsel). Special City Council Meeting February 19,2019 Page 3 of 5 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. 3. 1. Devin McCain, Glen Cochran and Lynn Owens from United Way present a report of appreciation to the Board for their continued support of the United Way. Glen Cochran and Devin McCain, with United Way,appeared before the Electric Utility Board to give thanks for the LP&L employee contributions and support of the United Way Campaign. 3.2. Johannes de Riese will present a report related to net metering to the Board—the Board and the City Council may participate in discussions related to net metering issues. *This item was deleted. 4. REGULAR AGENDA 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures and LP&L staffing and performance. David McCalla, Director of Electric Utilities/CEO for LP&L, gave a presentation and answered questions from the Board. 4.2. Receive a report and discuss downtown underground utility locations, relocation activities,and electric customer connections. Jarrod Huse, Electrical Engineer Project Manager for LP&L, gave a presentation and answered questions from the Board. 4.3. Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding,cost allocation, revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. Chad Sales, Financial Planning and Analysis Manager for LP&L, gave a presentation and answered questions from the Board. 4.4. The Board will consider a resolution accepting the Lubbock Power& Light Financial Report for fiscal year ended September 30,2018. *This item was deleted. Special City Council Meeting February 19,2019 Page 4 of 5 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the purchasing manager,or his designee, to execute a Purchase Order to Versal ift Southwest,through the SourcewcIl contract# 012418-TIM, for bucket trucks. *This item was deleted. 5.2. The Board will consider a resolution authorizing the purchasing manager,or his designee, to execute a Purchase Order to Grapevine DCJ, LLC, ITB# 7114-19-ELD, for LP&L Fleet Pick Ups. *This item was deleted. 5.3. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a Professional Services Agreement, by and between the City of Lubbock,acting by and through Lubbock Power& Light and Principle Services, LLC,related to project management, cost tracking, scheduling,procurement assistance, landowner relations,easement support services, communications and coordination with other utilities,contractor oversight, construction management and other professional services related to transmission and distribution projects. *This item was deleted. 5.4. The Board will consider a budget amendment,amending the FY 2018-19 Capital Program to amend the following Capital Improvement Projects(CIP): amend CIP#92561, 345kV Line Construction—ERCOT Interconnection; amend CIP#92403, 69/115kV Line Rebuild: Thompson to Vicksburg;amend Cl P #92467,Autotransformer—Vicksburg; amend CIP #92469, Substation Rebuild—Holly; amend CIP#92470, Substation Rebuild—Oliver; amend CIP#92472, Substation Rebuild—Slaton; amend CIP#92477, 69/115kV Line Rebuild: Holly to Southeast; amend CIP #92478, 69/115kV Line Rebuild - Holly to Slaton. *This item was deleted. 5.5. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a Mutual Confidentiality Agreement,by and between the City of Lubbock, acting by and through Lubbock Power& Light and Principle Services, LLC, related to professional services contemplated by Professional Services Agreement, described in Item 5.3 above. *This item was deleted. 1:31 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. The February 19, 2019 Special City Council Meeting minutes were approved by the City Council on the 9th day of April, 2019. 1 Special City Council Mecting February 19,2019 Page 5 of 5 DANIEL M. POPE, MAYOR ATTEST: RebeLC 11 i Garza, City Secret ry — *This item was discussed, by the Board, Without a quorum of Council Members present.