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HomeMy WebLinkAboutMinutes - City Council - Special - 12/18/2018 CITY OF LUBBOCK ` SPECIAL CITY COUNCIL MEETING December 18, 2018 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 18th of December, 2018,at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock,Texas at 11:00 a.m. 11:10 A.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,Lubbock,Texas Present: Mayor Daniel M. Pope; Mayor Pro Tem Jeff Griffith; Council Member Randy Christian; Council, Member Latrelle Joy; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; City Attorney Chad Weaver; First Assistant City Attorney Mitch Satterwhite Absent: Council Member Juan A. Chadis i This was a meeting of the Electric Utility Board. A quorum of Council Members attended,took action on item 5.2,and participated in discussions during the meeting in which the board considered the following topics as shown below. Nate: The Electric Utility Board addressed agenda items in the following order: • 1.1;Executive Session; Public Comments; 5.2; 5.1; 53-5, and 4.1. •No quorum, of the City Council, was present far all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on November 13,2018. Motion by Kevin McMahon, seconded by Don Boatman to approve the minutes of the Regular Electric Utility Board Meeting held on November 13, 2018. Vote: 9 - 0 Motion carried by the Board 2. EXECUTIVE SESSION This meeting was called into a closed session at 11:11 a.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 11:42 a.m. Special City Council Meeting December 18,2018 Page 2 of 5 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units,and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for system improvements,generation additions,or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements,and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing,contract, and usage information, electric power pricing information, system load characteristics,and electric power marketing analyses and strategies. 2. 1. 5. Discuss and deliberate risk management information,contracts,and strategies, including fuel hedging and storage. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code 551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with die attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code((i) Certificate of Convenience and Necessity issues, including but not limited to Public Utility Commission Docket Nos.48625,48668 and 48909, related to Order issued in the Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No.47576; (ii) Project to Monitor Lubbock Power and Light's Transition to ERGOT, Public Utility Commission Project No. 48113; (iii) Power Purchase Agreements; (iv) Federal Energy Regulatory Commission, SPS Transmission Depreciation Rates Docket No. ER-19-404; and(v)Joint Report and Application of Oncor Electric Delivery Company LLC, Sharyland Distribution &Transmission Services LLC, Sharyland Utilities LP, and Sempra Energy for Regulatory Approvals under PURA §§ 14.101, 37.154, 39.262 and 39.915, Public Utility Commission Docket No.48929). 2.3. Intentionally Omitted. 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. Special City Council Meeting December 18,2018 Page 3 of 5 No one appeared to speak. 4. REGULAR AGENDA 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities,or his designee, regarding customer service, business center practices,procedures and policies, customer concerns and complaints, billing forms and procedures and LP&L staffing and performance. David McCalla, Director of Electric Utilities/CEO for LP&L, gave a presentation and answered questions from the Board. 4.2. Presentation and discussion of financial and capital statements, financing options,audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. *This item was deleted. 4.3. The Board will consider, nominate and elect officers of the Electric Utility Board. *This item was deleted. 4.4. The Board will consider a resolution recommending to the City Council one (1)appointment to the West Texas Municipal Power Agency, in accordance with Section 2.03.415(e) of the Code of Ordinances, City of Lubbock,Texas. *This item was deleted. 5. CONSENT AGENDA Motion by Jerry Bell, seconded by Dan Odom to approve items 5.1; and 5.3-5.10. Vote: 9-0 Motion carried by the Board 5. 1. EUB Resolution No. 2018-R0101, an EUB resolution authorizing the Director of Electric Utilities to execute a letter agreement between the City of Lubbock,acting by and through Lubbock Power& Light and Southwestern Public Service Company, regarding obligations concerning refunds related to natural gas pipeline rate increase filings by El Paso Natural Gas Company. 5.2. EUB Resolution No. 2018-R0102 and City Council Resolution No. 2018-80454 authorizing the execution of that certain Second Amendment to Power Purchase Agreement, between the City of Lubbock and the Texas Tech University System, amending the term and amounts payable for electric service to be provided under the original Power Purchase Agreement, as amended by the First Amendment to Power Purchase Agreement. L EUB Motion by Don Boatman, seconded by Kevin McMahon to approve EUB Resolution No. 2018-Ra 102. Special City Council Meeting December 18,2018 Page 4 of 5 Vote: 9-0 Motion carried by the Board Lubbock City Council Motion by Mayor Pro Tern Jeff Griffith, seconded by Council Member Shelia Patterson Harris to approve Resolution No. 2018-R0454. Vote: 6-0 Motion carried Other: Council Member Juan A. Chadis.(ABSENT) 5.3. EUB Resolution No. 2018-110103, an EUB resolution authorizing the Director of Electric Utilities to execute that certain Professional Services Contract, by and between the City of Lubbock, acting by and through Lubbock Power& Light and Enprotec/Hibbs& Todd, Inc., for professional services related to monitoring, closure and management of groundwater issues located at the Cooke Plant Site. 5.4. EUB Resolution No. 2018-R0104, an EUB budget amendment, amending the FY 2018-19 Operating Budget and Capital Program to establish Capital Improvement Project(CIP)#92608, Red Raider Substation Distribution Feeders. 5.5. EUB Resolution No. 2018-RO 105,an EUB budget amendment, amending the FY 2018-19 Capital Program to amend Capital Improvement Project(CIP)#92404, 115kV Line Construction:Northwest-Mackenzie; CIP#92462, Substation Capacity Upgrade-McDonald; and close C I P#92499,69/115kV Line Rebuild: Coop-Mackenzie. 5.6. EUB Resolution No. 2018-110106, an EUB resolution authorizing the Purchasing Manager, or his designee,to execute a Purchase Order to Stuart C. Irby, RFP#7104-19-ELD-LP&L NW-MK and ER-MK Transmission and Distribution Material. 5.7. EUB Resolution No.'s 2018-RO 107,2018-R0108, and 2018-ROI 09, EUB resolutions authorizing the Purchasing Manager, or his designee,to execute a Purchase Order(i)as concerns line items I & 5 to Techline Inc.; (ii)as concerns line items 2& 6 to KBS Electrical Dist. Inc.; and(iii) as concerns line items 3,4, 7 & 8 to Texas Electric Cooperatives, ITB# 7111-19-ELD, for LP&L NW-MK and ER-MK Shield Wire and Conductor. 5.8. EUB Resolution No.2018-RO 110,an EUB resolution authorizing the Purchasing Manager, or his designee,to execute a Purchase Order to Texas Electric Cooperatives, ITB# 7107-19-ELD - LPL NW-MK and ER-MK OPGW. 5.9. EUB Resolution No. 2018-ROI 11, an EUB resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order to Texas Electric Cooperatives, ITB# 7112-19-ELD - LP&L MacKenzie Substation Structures& Equipment. 5. 10. EUB Resolution No. 2018-R0112, an EUB resolution authorizing the Purchasing Manager,or his designee, to execute a Purchase Order to Versalift Southwest, Sourcewell contract 012418-TIM for a digger and bucket trucks. Special City Council Meeting December 18,2018 llaoe 5 of 5 12:14 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adJOUrned. The December 18. 2018 Special City Council Meeting rnintites were approved by the City Council on the 12111 day of February, 2019, DANIEL M. 130PE�1, X4AYOR ATTEST: R -b Garza, City Sect tal cta 1�a City sect *'this item was discussed, by the Board, without a quorum of Council Members present.