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HomeMy WebLinkAboutMinutes - City Council - Special - 9/18/2018 CITY OF LUBBOCK JSPECIAL CITY COUNCIL MEETING September 18, 2018 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 18th of September, 2018,at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock,Texas at 11:00 a.m. 11:10 A.M.CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 13011 Broadway Avenue,2nd Floor Conference Room,Lubbock,Texas Present: Mayor Daniel M. Pope; Mayor Pro Tem Jeff Griffith; Council Member Latrelle Joy; Council Member Steve Massengale; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Juan A. Chadis; Council Member Randy Christian; Council Member Shelia Patterson Harris This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note; The Electric Utility Board addressed agenda ileins in the following order: • 1.1 and Executive Session. •No quorum, of the City Council, was present for all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on August 21,2018. Motion by Don Boatman, seconded by James Conwright to approve the minutes of the Regular Electric Utility Board Meeting held on August 21, 2018. Vote: 7- 0 Motion carried by the Board Other: Jerry Bell (ABSENT) 2. EXECUTIVE SESSION This meeting was called into a closed session at 11:12 a.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 2:15 p.m. Special City Council Meeting September 18,2018 Page 2 of 4 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs,capital improvement plans for generation units,and generation unit operating characteristics and outage scheduling. 2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1.3. Discuss and deliberate bidding and pricing information for purchased power,generation and fuel, purchased power agreements, and related services and strategies. 2. 1.4. Discuss and deliberate customer billing,contract,and usage information,electric power pricing information, system load characteristics,and electric power marketing analyses and strategies. 2. 1. 5. Discuss and deliberate risk management information, contracts,and strategies, including fuel hedging and storage. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code 551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code((i) Certificate of Convenience and Necessity issues(including but not limited to Public Utility Commission Docket No. 48625), related to Order issued in the Application of the City of Lubbock through Lubbock Power&Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576,; (h) Project to Monitor Lubbock Power and Light's Transition to ERCOT, Public Utility Commission Project No.48113;and (iii)Jennifer Boller EEOC Charge No. 31 C-2018-01068). 2.3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board). 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak.All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR SESSION Special City Council Meeting September 18,2018 Page 3 of 4 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities,or his designee,regarding customer service, business center practice,,procedures and policies, customer concerns and complaints, billing forms and procedures and LP&L staffing and performance. *This item was deleted. 4.2. Presentation and discussion of financial and capital statements, financing options, audits,and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. *This item was deleted. 4.3. Presentation and discussion of the update/report by the Director of Electric Utilities,or his. designee, regarding Capital Improvement Projects within the Program Management for I 15 kV System Conversion. *This item was deleted. 4.4. The Board will consider a resolution recommending to the City Council,four member appointments to the Electric Utility Board,terms expiring November 1,2020, in accordance with Section 2.03.415(e)of the Code of Ordinances, City of Lubbock,Texas. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute for and on behalf of the City of Lubbock, acting by and through LP&L, a Professional Services Contract,by and between LP&L and NewGen Strategies and Solutions, LLC, for services related to rate design, financial modeling and accounting studies. *This item was deleted. 5.2. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Professional Services Agreement, RFP# 7127-18-ELD, and associated End User License Agreement, by and between the City of Lubbock,acting by and through Lubbock Power & Light,and CompassData, Inc., for implementation of street level imagery and related software. *This item was deleted. 5.3. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Second Amendment to Professional Services Agreement, by and between the City of Lubbock,acting by and through Lubbock Power& Light and Hahn Public Communications, for professional services related to marketing campaigns, marketing social research and other communications related activities. *This item was deleted. Special City Council Mectin.g September 18,2018 11,,tge 4 of 4 2:15 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. The Scptcmber 18, 2018 Special City Council Mecting minutes were approved by the City Council on the I st day of'Novembet-, 2018. DANIE'L, M. POPE, MAYOR ATT ST: - OL& . R�cbtca Garza, City Secre *This item was diSCLIssed, by the Board, without a qL10111111 of Cotmell Members present.