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HomeMy WebLinkAboutMinutes - City Council - Special - 8/21/2018 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING August 21, 2018 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 21st of August,2018, at Lubbock Power& Light(LP&L), 1301 Broadway Avenue, 2nd Floor Conference Room, Lubbock,Texas at 11:00 a.m. 11:10 A.M.CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,Lubbock,Texas Present: Mayor Daniel M. Pope; Mayor Pro Tem Jeff Griffith; Council Member Juan A. Chadis; Council Member Latrelle Joy; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Randy Christian This was a meeting of the Electric Utility Board.A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the following order: •1.1 and Executive Session •No quorum, of the City Council, was present far all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on July 17,2018. Motion by Kevin McMahon, seconded by James Conwright to approve the minutes of the Regular Electric Utility Board Meeting held on July 17, 2018. Vote: 8 -0 Motion carried by the Board 2. EXECUTIVE SESSION This meeting was called into a closed session at 11:12 a.m, under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 1:14 p.m. Special City Council Meeting August 21,2018 Page 2 of 5 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs,capital improvement plans for generation units, and F1 generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements,generation additions,or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 2. 1. Consider and the Board and City Council will take possible action related to construction of electric transmission infrastructure ordered integrated into ERCOT. 2. 1. 3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code 551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i) Certificate of Convenience and Necessity issues,related to Order issued in the Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No.47576; (ii) Project to Monitor Lubbock Power and Light's Transition to ERCOT, Public Utility Commission Project No. 48113;and (iii)Jennifer Boller EEOC Charge No. 31 C-2018-01068). 2.3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate the appointment of a public officer or employee(Electric Utility Board). 3. PUBLIC COMMENT -This period,of up to thirty minutes, is dedicated to citizen comments. Each citizen►will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. X11 4. REGULAR SESSION Special City Council Meeting August 21,2018 Page 3 of 5 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, website information,customer metering, billing forms and procedures and LP&L staffing and performance. *This item was deleted. 4.2. Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power& Light relating to debt issuance issues,reserve account funding, cost allocation, revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a budget amendment,amending the FY 2017-18 Capital Program to amend Capital Improvement Project(CIP)#92402, Substation Capacity Upgrade-Chalker; CIP#92460, 69/115kV Line Rebuild: Erskine—Mackenzie. *This item was deleted. 5.2. The Board will consider a budget amendment, amending the FY 2017-18 Operating Budget and Capital Program to establish Capital Improvement Project(CIP)#92564 -Cooke Station Gas Turbine #3 (GT-3) Repairs;to transfer funds from Fund 211 - Electric Operations to Fund 214- Electric Capital; and to reduce expenses in operating cost centers 7316 -Production Cooke Station and 7318- Production Massengale Station. *This item was deleted. 5.3. The Board will consider a resolution authorizing the Director of Electric Utilities,or his designee,to award a public works contract, ITB # 713 9-1 S-EL D, to Deerwood Construction Inc., for LP&L Slide Road and Erskine Avenue Bore. *This item was deleted. 5.4. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a purchase order to Electrical Power Products, Inc., RFP# 7144-18-ELD, for LP&L Control Enclosure and Relay Panels for Various Substations. *This item was deleted. 5.5. The Board will consider a resolution authorizing the Purchasing Manager,or his designee,to execute a purchase order to Valmont Utility, RFP# 7149-18-ELD, for LP&L Transmission Line Steel Poles. *This item was deleted. Special City Council Meeting August 21,2018 Page 4 of 5 5. 6. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to award a public works contract, RFP# 7150-18-ELD, to The Brandt Companies, LLC for LP&L Slaton and Red Raider Substation Construction Services. *This item was deleted. 5.7. The Board will consider a resolution authorizing the Director of Electric Utilities,or his designee, to award a public works contract, RFP# 7151-18-ELD,to The Brandt Companies, LLC for LP&L McDonald Substation Construction Services. *This item was deleted. 5.8. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain First Amendment to General Services Agreement dated May 16,2017, by and between the City of Lubbock,acting by and through Lubbock Power& Light, and Zachry Industrial, Inc., (i)to terminate the lease of the mobile substation related to the Chalker Substation; and(ii)to lease a mobile substation for use at the McDonald Substation. *This item was deleted. 5.9. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Professional Services Agreement, RFQ #7129-18-EAU, acting by and through Lubbock Power& Light,and Navigant Consulting, Inc., for LP&L Transition to Customer Choice Study. *This item was deleted. 5. 10. The Board will consider a resolution amending the form Interconnect Agreement for Customer-Owned and Renewable Generation, to update the contact information therein. *This item was deleted. 5. 11. The Board will consider a resolution authorizing the Director of Electric Utilities,or his designee, to amend a certain Professional Services Agreement dated March 23,2017, by and between the City of Lubbock, acting by and through Lubbock Power& Light,and Telvent USA, LLC, by executing Change Orders#1-3, related to software and professional services related to LP&L's implementation of the ArcFM Software Solution & Date Migration Project. *This item was deleted. 1:14 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. The August 21,2018 Special City Council Meeting minutes were approved by the City Council on the 9th day of October, 2018. Special City Council mecting August 21,2018 Paoc 5 of 5 DANIEL M. POPE, MAYOR ATTEST: Rebeca Garza, City ( Secret ry Secret *This item was discussed, by the Roared, without a quorum of Council Members present.