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HomeMy WebLinkAboutMinutes - City Council - Special - 7/17/2018 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING July 17, 2018 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 17th of July,2018,at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,Lubbock, Texas at 11:00 a.m. 11:12 A.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,Lubbock,Texas Present: Mayor Daniel M. Pope; Mayor Pro Tem Jeff Griffith; Council Member Juan A. Chadis; Council Member bandy Christian; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; Deputy City Attorney Amy Sims Absent: Council Member Latrelle Joy This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the fallowing order: • 1.1 and Executive Session •No quorum, of the City Council, was present for all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on June 19, 2018. Motion by James Conwright, seconded by Kevin McMahon to approve the minutes of the Regular Electric Utility Board Meeting held on June 19, 2018. Vote: 7-0 Motion carried by the Board Other: Jane Henry (ABSENT) Robert Rodriguez (ABSENT) 2. EXECUTIVE SESSION I This meeting was called into a closed session at 11:15 a.m. under the provisions of Section 551,Texas Government Code. The meeting was called back into a public session at 12:32 p.m. Special City Council Meeting July 17,2018 Page 2 of 4 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for system improvements, generation additions, or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract,and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code 551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules ofProfessional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i)Certificate of Convenience and Necessity issues, related to Order issued in the Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576; (ii)Project to Monitor Lubbock Power and Light's Transition to ERCOT, Public Utility Commission Project No. 48113; and (iii) Jennifer Boller EEOC Charge No. 31 C-2018-01068). 3. PUBLIC COMMENT-This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may, at its discretion,open the floor to anyone else wishing to address the Electric Utility Board,subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR SESSION 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee,regarding customer service, business center practices, procedures and policies, customer concerns and complaints, website information,customer metering, billing forms and procedures and LP&L staffing and performance. *This item was deleted. Special City Council Meeting July 17,2018 Page 3 of 4 4. 2. Presentation and discussion of financial and capital statenlents, Financing options, audits, and financial policies Otl-Libbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense proJections, purchased power cost recovery factor, and CLIStOnier metering, billing and service issues. *This item was deleted. 4.3. Discuss and the Board will take 111inUtcd action setting the date, time and place oll*the November and December 2018 meetings ol'the Electric L)tility Board. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Lubbock Power & l,ight Purchasing Z:� I., Manager, or his designee, to execute a Purchase Order to Texas Electric Cooperatives, Rl"Pil 7142-18-131,1). for Ll-&L Substation StrUCtUres and E'quipment for McDonald Substation, *This item was deleted. 5. 2. The Board will consider a resolution aL1tll0riZi1l(1 the Lubbock Power & Light Purchasing Manager, or his designee. to execute a Purchase Order to "Texas Electric Cooperatives, RFP# 7145-1 8-1--'I,D,, for LP&L Substation Structures & EqUipInCilt for Various Substations. *This item was deleted. 5. 3. The Board will consider a resolution aLullffl'iZiffilI the Director of Flectric t)tilities, or his designee, to execute that certain First Amendment to Professional Services Agreement ("Amendment"), by and between Electrical Consultants, Inc. ("I".C["), and the City 01"LLibbock, acting by and through Lubbock Power and light ("I,P&I."), amending that certain Professional Services Agreement. by In and between ECI ,in(] 1,P&L, dated December 19, 2017, related to professional engineering and construction Management services as more particularly described in the Amendment, *This item was deleted. 12:32 P.M. CITY COUNCIL ADJOURNED There being no further bLiSilICSS to come bef'ore Council, the meeting was adJolu-ned. The July 17, 2018 Special City Council Meeting IllinUteS Were approved by the City Council Oil the I 3th day of September, 2018. DANH,'l-, M. 11011F,., MAYOR ATTEST: Special City Council Meeting July 17,2018 Page 4 of 4 Rc*cca Gaza,, City Se"cv, -Y *This item was discussed, by the Board, without a quorum 01'COMICH Members present.