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Home My WebLink AboutMinutes - City Council - Special - 5/15/2018 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING May 15, 2018 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 15th of May,2018,at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock, Texas at 11:00 a.m. 11:08 A.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,Lubbock,Texas Present: Mayor]Daniel M. Pope; Mayor Pro Tem Latrelle Joy; Council Member Juan A. Chadis; Council Member Karen Gibson; Council Member Jeff Griffith; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Secretary Rebecca Garza; City Attorney Chad Weaver; Assistant City Manager Scott Snider This was a meeting of the Electric Utility Board. A quorum of Council Members attended and y l participated in discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utility.Board addressed agenda items in the,fallowing order: • 1.1 and Executive Session •No quorum, of the City Council, was present far all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting held on April 17, 2018. Motion by Don Boatman, seconded by James Conwright to approve the minutes of the Regular Electric Utility Board Meeting held on April 17, 2018. Vote. 7- 0 Motion carried by the Board Other. Daniel Odom (ABSENT) Robert Rodriguez(ABSENT) 2. EXECUTIVE SESSION i This meeting was called into a closed session at 11:10 a.m. under the provisions of Section s 551,Texas Government Code.The meeting was called back into a public session at 12:20 p.m. Special City Council Meeting May 15,2018 Page 2 of 4 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and Fi generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for system improvements, generation additions, or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements,and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract,and usage information,electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code 551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code((i) Certificate of Convenience and Necessity issues, related to Order issued in the Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No.47576, and (ii) Project to Monitor Lubbock Power and Light's Transition to ERCOT, Public Utility Commission Project No.48113.) 2.3. Hold an executive session in accordance with V.T.C.A.Government Code §551.074 to deliberate the appointment, employment,evaluation,reassignment and duties of a public officer or employee (Director of Electric Utilities and General Counsel). 3. PUBLIC COMMENT-This period,of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may, at its discretion,open the floor to anyone else wishing to address the Electric Utility Board,subject to all the same procedures and guidelines. *This item was deleted. 4. REGULAR SESSION 7. Special City Council Meeting May 15,2018 Page 3 of 4 4. 1. Presentation and discussion of the update/report by the Director or Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, website information, customer metering, billing forms and procedures and LP&L staffing and performance. *This item was deleted. 4.2. Presentation and discussion of financial and capital statements, financing options, audits,and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. *This item was deleted. 4.3. Presentation and discussion of the FY 2018-2019 Draft Operating Budget and Capital Program and Rate Schedule/Tariff. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Lubbock Power& Light Purchasing Manager, or his designee,to execute a Purchase Order to Elgin Power Solutions, RFP# 7112-18-ELD, for LP&L 20 MVA Mobile Substation. *This item was deleted. 5.2. The Board will consider a resolution awarding public works contract to L. Howard Construction Inc., ITB# 7118-18-EUA, for LP&L Closure of Evaporation Pond at Alex Ty Cooke Generating Station. *This item was deleted. 5.3. The Board will consider resolutions authorizing the Lubbock Power& Light Purchasing Manager,or his designee, to execute Purchase Orders(i)to Anixter Power Solutions, as concerns line items I through 3, 7, 14, 15, 18, 20 through 24 and 28; (ii)to Texas Electric Cooperatives, as concerns line items 4,6, 8 through 13, 16, 17, 19,25 through 27 and 29 through 30; and (iii)to Wesco Distribution,as concerns line item 5,all respecting LP&L Distribution Transformers, ITB # 7126-18-ELD. *This item was deleted. 5.4. The Board will consider a resolution authorizing the Lubbock Power& Light Purchasing Manager, or his designee, to execute a Purchase Order to Electrical Power Products Inc,, RFP 7128-18-ELD, for LP&L Thompson Substation Relay Panels. *This item was deleted. Special City Council Meeting May 15,2018 Page 4 of 4 5. 5. I'lie Board will consider a resolution authorizing the Lubbock Power& Light Purchasing Manager, or his designee, to execute a PUrCl1aSC Order to Wesco Distribution, RFP 1Z 17 71.301-I8-ELLS, for LP&L Overhead Shield Wire and Conductor Cable for Transmission Lines. "'This item was deleted. 5. 6. The Board will consider a resolution authorizing the Lubbock Power& Light Purchasing Manager, or his designee, to execute a Purchase Order to Anixter, Inc.,, RFP # 7131-18-F-1,13, fbi- LP&i- Overhead Line Tubular Steel Poles. *This item was deleted. 5. 7. Tlie Board will consider a resolution ratifying the Lubbock Power& Light PUrChaSing Manager's execution of revised Purchase Order, as a critical business need, to Cooper Power Systems, LLC, for Network Power Transformer. *This item was deleted. 12:20 P.M. CITY COUNCIL ADJOURNED There being no further business to come bCF01-0 COL11161. the meeting was adjourned. Tlic May 15, 2018 Special City Council Meeting minutes were approved by the City Council on the 12th day of Ju ly, 2018. DANIEL M. 1"OPE, MAYOR Avms't': Reb cca Garza, City Secr ataiy *This item was discussed, by the Board, Without a ClUori.1111 OfC0111161 Members present.