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HomeMy WebLinkAboutMinutes - City Council - Special - 4/17/2018 CITY OF LUBBOCK i SPECIAL CITY COUNCIL MEETING April 17, 2018 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 17th of April,2018,at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock, Texas at 11:00 a.m. 11:09 A.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock,Texas Present: Mayor Pro Tem Latrelle Joy; Council Member Karen Gibson; Council Member Jeff Griffith; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Mayor Daniel M. Pope; Council Member Juan A. Chadis; Council Member Steve Massengale This was a meeting of the Electric Utility Hoard. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as ,. .J shown below. Note,, The Electric Utility Board addressed agenda items in the.following order, •Executive Session •No quorum, of the City Council, was present,for all other iters. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on March 20, 2018. *This item was deleted. 2. EXECUTIVE SESSION The meeting was called into a closed session at 11.09 a.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 12:29 p.m. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code $551.086 on the following competitive matters of Lubbock Power& Light: Special City Council Meeting April 17,2018 Page 2 of 5 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs. capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions, or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retailprovider). 2. 1. 3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel,purchased power agreements,and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics,and electric power marketing analyses and strategies. 2. 1. 4. 1. Discuss and the Board will take possible action related to marketing strategies. 2. 2. Hold an executive session in accordance with V.T.C.A. Government Code 551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code((i)Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576,and (ii)Jillian Standley v. City of Lubbock and Lubbock Power and Light.) 3. PUBLIC COMMENT -This period,of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. I f everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may,at its discretion,open the floor to anyone else wishing to address the Electric Utility Board,subject to all the same procedures and guidelines. *This item was deleted. 3. 1. Nicholas Bergfeld will make a presentation to the Board related to virtual power plants. *This item was deleted. 4. REGULAR SESSION F1 Special City Council Meeting April 17,2018 Page 3 of 5 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, website information, billing forms and procedures and LP&L staffing and performance. *This item was deleted. 4. 2. Presentation and discussion of financial and capital statements, financing options, audits,and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding,cost allocation, revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. *This item was deleted. 4. 3. The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain First Amendment to Professional Services Agreement, by and between the City of Lubbock,acting by and through Lubbock Power& Light and Black& Veatch Corporation, amending that certain Professional Services Agreement, dated on or about September 20, 2016 (Resolution No. EUB 2016-110037), to extend the term and provide additional compensation,each related to program engineering services regarding LP&L transmission and substation activities. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a budget amendment, amending the FY 2017-18 Operating Budget by'creating a 24/7 Customer Service Call/Dispatch Center and adding eight full-time equivalent(FTE) positions in the Customer Service cost center 7515, increasing the appropriated expenses in the Customer Service cost center 7515, eliminating three FTE positions in the Production Regional Market Administration & Compliance cost center 7317, and eliminating two FTE positions in the Distribution Load Dispatching cost center 7414. *This item was deleted. 5. 2. The Board will consider a budget amendment, amending the FY 2017-18 Capital Program to amend or establish the following Capital Improvement Projects (CIP): amend 92470, Substation Rebuild- Oliver; amend 92484, Substation Upgrades; establish 2018026, 115kV Line Construction— Red Raider Tap; and establish 2018038, 345kV Transmission Line. *This item was deleted. 5. 3. The Board will consider a budget amendment, amending the FY 2017-18 Operating Budget and Capital Program to amend Capital Improvement Project(CIP) 92331, Fiber Optic Communications; CIP 92457, Customer Service Information Systems: CIP 92476, Future Substation-Red Raider; CIP 92402, Substation Capacity Upgrade- Chalker; CIP 92403, 69/115kV Line Rebuild: Thompson - Vicksburg; CIP 92404, 115kV Line Construction: L Northwest- Mackenzie; CIP 92405, 69/11 SkV Line Rebuild: Chalker-Thompson; CIP 92406, 69/115kV Line Rebuild: Chalker-Oliver; CIP 92460, 69/115kV Line Rebuild: Erskine-Mackenzie; CIP 92462, Substation Capacity Upgrade- McDonald; CIP 92464, Future Substation-North; CIP 92469, Substation Rebuild - Holly; CIP 92477, 69/115kV Special City Council Meeting April 17,2018 Page 4 of 5 Line Rebuild: Holly - Southeast; CIP 92478, 69/115kV Line Rebuild: Holly- Slaton; CIP 92480, 69/115kV Line Rebuild: Southeast-Oliver; CIP 92534, 115kV Line Construction - Oliver to New Oliver; CIP 92537, GIS Software Solution; the transfer from Fund 211-Electric Operations to Fund 214—Electric Capital; and operating cost center 761 I-Transmission Supervision & Engineering. *This item was deleted. 5. 4. The Board will consider a resolution authorizing the Lubbock Power& Light Purchasing Manager, or his designee, to execute a Purchase Order to Built for Dreams, Inc. for office furniture related to the Municipal Hill renovation. *This item was deleted. 5. 5. The Board will consider a resolution authorizing the Director of Electric Utilities to award a public works contract, RFP# 7123-18-ELD, to Integrated Power Co., for LP&L Southeast and Wadsworth Substation Construction Services. *This item was deleted. 5. 6. The Board will consider a resolution authorizing the Director of Electric Utilities to award a public works contract, RFP# 7124-18-ELD,to Plasks Transmission Line Construction, LLC for LP&L Chalker to Oliver& Chalker to Thompson Transmission Line Construction Services. *This item was deleted. 5. 7. The Board will consider a resolution ratifying the Purchasing Manager's critical business need award to Texas Electric Cooperatives for Steel Poles for Chalker Transmission Lines. *This item was deleted. 5. 8. The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain Compromise& Settlement Agreement by and between the City of Lubbock and Jillian Standley, related to Cause No.2016-523,689 in the 72nd District Court of Lubbock County,Texas. *This item was deleted. 12:29 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. The April 17, 2018 Special City Council Meeting minutes were approved by the City Council on the 14th day of June, 2018. Special City Council mcc(in" April 17,'2018 Page 5 of'.5 DANIEL M. POPE, MAYOR ATTEST: i�—,e b e ca Garza. City Secret ry I ocret *This item was discussed. by the Board, Witl)OL]t t�1 ClUorum ofCouncil Members present.