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Home My WebLink AboutMinutes - City Council - Special - 3/20/2018 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING March 20, 2018 U 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 20th of March,2018, at Lubbock Power&Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock,Texas at 11:00 a.m. 11:11 A.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room, Lubbock,Texas Present: Mayor Daniel M. Pope; Mayor Pro Tem Latrelle Joy; Council Member Juan A. Chadis; Council Member Karen Gibson; Council Member Jeff Griffith; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; First Assistant City Attorney Mitch Satterwhite This was a meeting of the Electric Utility Board.A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note; The Electric Utility Board addressed agenda items in the following order: " 1,1;Executive Session; Public Comments; 4.1-4.3; and 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on February 20, 2018. Motion by Robert Rodriguez, seconded by Gwen Stafford to approve the minutes of the Regular Electric Utility Board Meeting on February 20,2018, Vote: 9-0 Motion carried by the Board 2. EXECUTIVE SESSION This meeting was called into a closed session at 11:12 a.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 12:40 p.m. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power&Light. Special City Council Meeting March 20,2018 Page 2 of 5 2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs,capital improvement plans for generation units,and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans,studies,and analyses for system improvements,generation additions, or sales (other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1. 3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel,purchased power agreements,and related services and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code 551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code((i)Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas,Public Utility Commission Docket No.47576, and(ii)procurement issues.) 3. PUBLIC COMMENT -This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak.All comments must be limited to only those items posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may,at its discretion,open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. No one appeared to speak. 4. REGULAR SESSION 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices,procedures and policies, customer concerns and complaints,website information, billing forms and procedures and LP&L staffing and performance. David McCalla, Director of Electric Utilities/CEO for LP&L, gave a presentation and answered questions from the Board. Andy Burnham, Assistant Director of Electric Utilities; and Jamie Cook,Customer Service and Billing Manager for LP&L, gave comments and answered questions from the Board. Special City Council Meeting March 20,2018 Page 3 of 5 4.2. Presentation and discussion of financial and capital statements,financing options,audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding, cost allocation,revenue and expense projections,purchased power cost recovery factor, and customer metering,billing and service issues. Chad Sales, Financial Planning and Analysis Manager for LP&L,gave a presentation and answered questions from the Board. Andy Burcham,Assistant Director of Electric Utilities,gave comments and answered questions from the Board. 4.3. The Board will consider minuted action to appoint members to the (i)Technical Review Committee; (ii)Financial Review Committee;(iii) Human Resources Committee; and (iv)Project Helping Hand Committee. Greg Taylor,Board Member, presented this item and answered questions from the Board. Matt Rose,Chief of Staff for LP&L,gave comments and answered questions from the Board. Motion by Don Boatman, seconded by Jane Henry to make the following appointments: Technical Review Committee: Jerry Bell (Chair) Gwen Stafford Robert Rodriguez Don Boatman Financial Review Committee: Dan Odom(Chair) Gwen Stafford Kevin McMahon James Conwright Human Resources Committee: Jerry Bell (Chair) Jane Henry Dan Odom James Conwright Project Helping.-Hand Committee: Jane Henry(Chair) Robert Rodriguez Kevin McMahon Don Boatman Vote: 9- 0 Motion carried by the Board Special City Council Meeting March 20,2018 Page 4 of 5 5. CONSENT AGENDA Motion by Don Boatman, seconded by Gwen Stafford to approve items 5.1-5.2. Vote: 8 -0 Motion carried by the Board Other: Jane Henry (ABSENT) Jane Henry,Electric Utility Board member, left at 1:27 p.m., before the vote was taken on the Consent Agenda. 5. 1. EUB Resolution No. 2018-R0019,an EUB resolution authorizing the Purchasing Manager to execute a purchase order, RFP#7121-18-ELD,to Anixter Inc.for LPL Chalker to Thompson and Chalker to Oliver Transmission Line Hardware. 5.2. EUB Resolution No. 2018-110020, an EUB resolution canceling the award of Request for Proposal 7116-1 8-ELD-Steel Poles for Chalker Transmission Lines to HDI Energy Associates. 5.3. EUB Resolution No.201 S-80021,an EUB resolution amending the form Pole Attachment License Agreement("License"), approved by the Electric Utility Board on July 19,2016, Resolution No.20I 6-80032, as amended on October 17, 2016,Resolution No.2016-R0046, concerning a Wireless Installation Addendum, and authorizing the Director of Electric Utilities, or his designee,to execute various Licenses, as amended, for and on behalf of the City of Lubbock, acting by and through Lubbock Power & Light. Garrett Ferguson, Electric Utilities Attorney;Richard Casner, General Counsel for LP&L;Jarrett Atkinson,City Manager; and Mayor Daniel M. Pope, gave comments and answered questions from the Board. Motion by Don Boatman, seconded by James Conwright to approve EUB Resolution No. 2018-R0021. Vote: 8- 0 Motion carried by the Board Other: Jane Henry(ABSENT) 5.4. EUB Resolution No.2018-R0022,an EUB resolution approving a form Wireless Installation Agreement("Agreemene'),to be executed by wireless service providers that desire to attach to poles owned by Lubbock Power&Light,and authorizing the Director of Electric Utilities, or his designee, to execute the various Agreements for and on behalf of the City of Lubbock, acting by and through Lubbock Power&Light. Motion by Jerry Bell,seconded by Don Boatman to approve EUB Resolution No.2018-R0022. Vote: 8-0 Motion carried by the Board Other:Jane Henry(ABSENT) 1 j Special C'it'y 4:,01115cil mec'ti Mi m-ch 20,2018 Paoc 5 cl"5 1:52 P.M. CITY COUNCIL ADJOURNED There being no further business to cote bel:ore Council, the niecting was adjourned. The March 20, 2018 Special City Council Meeting minutes were approved by the City Council on the 1 Oth day of May, 2018. DANIE1, M. POPE, MAYOR ATTEST: - p0ja'I�A'e -" 'k Reb cca Garza, City Se afar