HomeMy WebLinkAboutMinutes - City Council - Special - 2/20/2018 CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
February 20, 2018
11:00 A.M.
The City Council of the City of Lubbock,Texas met in special session on the 20th of February,
2018,at Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor Conference Room,
Lubbock,Texas at 11:00 a.m.
11:08 A.M.CITY COUNCIL CONVENED
Lubbock Power& Light(LP&L), 1301 Broadway Avenue,2nd Floor
Conference Room, Lubbock,Texas
Present: Mayor Pro Tem Latrelle Joy; Council Member Juan A. Chadis; Council Member
Karen Gibson; Council Member Jeff Griffith; Council Member Steve Massengale;
Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City
Secretary Rebecca Garza; City Attorney Chad Weaver
Absent: Mayor Daniel M. Pope
This was a meeting of the Electric Utility Board.A quorum of Council Members attended and
participated in discussions during the meeting in which the board considered the following topics as
l shown below.
Note: The Electric Utility Board addressed agenda iters in the following order:
•LI and Executive session.
1. MINUTES
1. 1. The Board will approve the minutes from the January 23,2018 Regular Electric Utility Board
Meeting;the February 6, 2018 Special Called Electric Utility Board Meeting held at 10:30
a.m.; and the February 6, 2018 Special Called Electric Utility Board Meeting held at 12:00 p.m.
Motion by James Conwright, seconded by Robert Rodriguez to approve the minutes of the
January 23,2018 Regular Electric Utility Board Meeting; the February 6, 2018 Special Called
Electric Utility Board Meeting held at 10:30 a.m.; and the February 6, 2018 Special Called Electric
Utility Board Meeting held at 12:00 p.m.
Vote: 6-0 Motion carried by the Board
Other: Jane Henry(ABSENT)
Daniel Odom(ABSENT)
f
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February 20,2018 Page 2 of 5
2. EXECUTIVE SESSION
This meeting was called into a closed session at 11:09 a.m. under the provisions of Section
551,Texas Government Code.The meeting was called back into a public session at 12:58
P.m.
2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the
following competitive matters of Lubbock Power&Light:
2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs,
including forecasts of those costs, capital improvement plans for generation units,and
generation unit operating characteristics and outage scheduling.
2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for
system improvements,generation additions,or sales(other than transmission and
distribution system improvements inside the service area for which LP&L is the sole
certificated retail provider).
2. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation and
fuel,purchased power agreements, and related services and strategies.
2. 1.4. Discuss and deliberate customer billing, contract,and usage information, electric power
pricing information,system load characteristics, and electric power marketing analyses and
strategies.
2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the
advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a
consultation with the attorney on a matter in which the duty of the attorney under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of
the Texas Government Code((i) Application of the City of Lubbock through Lubbock Power&
Light for Authority to Connect a Portion of its System with the Electric Reliability Council of
Texas, Public Utility Commission Docket No. 47576; and (ii) Power Purchase Agreements).
3. PUBLIC COMMENT-This period,of up to thirty minutes, is dedicated to citizen comments.
Each citizen will have three minutes to speak.All comments must be limited to only those items
posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the
citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board
shall follow the order of citizens wishing to speak as listed on the sign-up sheet.If everyone who
signed up to speak has been given an opportunity to speak and the thirty minutes designated for
citizen comment has not been exhausted, the Electric Utility Board may,at its discretion,open the
floor to anyone else wishing to address the Electric Utility Board, subject to all the same
procedures and guidelines.
*This item was deleted.
4. REGULAR SESSION
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February 20,2018 Page 3 of 5
4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities,or his
designee,regarding customer service, business center practices, procedures and policies,
customer concerns and complaints, billing forms and procedures and LP&L staffing and
performance.
Lj
*This item was deleted.
4.2. Presentation and discussion of financial and capital statements,financing options, audits, and
financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account
funding,cost allocation, revenue and expense projections,purchased power cost recovery factor,
and customer metering, billing and service issues.
*This item was deleted.
4.3. Discuss and the Board will take action regarding a resolution accepting the Lubbock Power&
Light Annual Financial Report for fiscal year ended September 30, 2017.
*This item was deleted.
5. CONSENT AGENDA
5. 1. The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to
execute that certain Brandon Station Lease,by and between the State of Texas,acting by and
through Texas Tech University ("TTU")and the City of Lubbock, acting by and through Lubbock
Power& Light,whereby LP&L will lease 1.12 acres of real property, located generally east of
Red Raider Parkway and adjacent to Marsha Sharp Freeway, for electric generation and substation
purposes.
*This item was deleted.
5.2. The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to
execute that certain Option to Lease, by and between the State of Texas, acting by and through
Texas Tech University ("TTU") and the City of Lubbock, acting by and through Lubbock Power
&Light("LP&L"),providing options to LP&L to (i) lease approximately 2.525 acres of real
property, located in the vicinity of 4th Street and Quaker Avenue ("Leased Premises"), for electric
substation purposes; and (ii)be granted certain rights related to electric transmission and
distribution infrastructure and access and drainage over and across lands owned by TTU adjacent
to the Leased Premises,and related to the electric substation.
*This item was deleted.
5.3. The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to
execute that certain First Amendment to Power Purchase Agreement, by and between the Texas
Tech University System, acting by and through its Board of Regents("TTU")and the City of
Lubbock, acting by and through Lubbock.Power&Light("LP&L"), amending that certain Power
Purchase Agreement("PPA"), by and between TTU and LP&L,dated April 28,2005,providing
for the sale by LP&L,and the purchase by TTU, of power,as more particularly described in the
PPA.
*This item was deleted.
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Fcbruary 20,2018 Page 4 of 5
.5. 4. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase
order., TXMAS Contract TXMAS-I 7-23VO2, to Altec Industries, Inc., for a 47' Digger Derrick.
*This item was deleted.
5. 5. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase
order, RFP# 7113-18-ELD, to Anixter Power Solutions for LP&L Capacitor Bank Units with
Controllers.
*This item was deleted.
5. 6. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase
order, RFP# 7115-18-ELD. to American Wire Group, Inc., for LP&L Shield Wire and Conductor
Cable for Chalker Transmission Lines.
*This item was deleted.
5. 7. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase
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order, RFP# 7116-18-ELD, to HBI Energy Associates for LP&L Steel Poles for Chalker
Transmission Lines.
*This item was deleted.
5. 8. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase
order, I7'B4 7117-18-EUA, to Alarno City Chevrolet for LP&L Fleet Pickups.
*This item was deleted.
5. 9. The Board will consider resolution authorizing the Director of Electric Utilities, or his designee,
to execute and deliver notice of termination of certain maintenance and support services provided
under that certain Software License Agreement by and between Milestone Utility Services, Inc.
("Milestone") and the City of Lubbock, acting by and through Lubbock Power& Light("LP&L"),
dated September 17, 2013, related to the Milestone Customer Self Set-vice web portal providing
access to usage and billing information for LP&L customers.
*This item was deleted.
12:58 P.M. CITY COUNCIL ADJOURNED
']'here being no further business to come before Council, the meeting was adjourned.
The February 20, 2018 Special City Council Meeting minutes were approved by the City Council on
the 12th day of April, 2018.
DANIEL)vf. POPE, MAYOR
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ATTEST:
RebkIl—Garza, City Secretary
*This item was discussed, by the Board, without a quorum. of Council Members present.