HomeMy WebLinkAboutMinutes - City Council - Special - 12/19/2017 CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
December 19, 2017
11:00 A.M.
The City Council of the City of Lubbock,Texas met in special session on the 19th of December,
20170 at Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock,
Texas at 11:00 a.m.
11:05 A.M. CITY COUNCIL CONVENED
Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference
Room,Lubbock,Texas
Present: Mayer Daniel M. Pape; Mayor Pro Tem Latrelle Joy; Council Member Karen
Gibson; Council Member Jeff Griffith; Council Member Steve Massengale; Council
Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary
Rebecca Garza; City Attorney Chad Weaver
Absent: Council Member Juan A. Chadis
This was a meeting of the Electric Utility Board.A quorum of Council Members attended and
participated in discussions during the meeting in which the board considered the following topics as
shown below.
Note: The Electric Utility Board addressed agenda items in the following order:
1.1;Executive Session; Public Comments; 4,5; 4.4; 4.1-4.3; and 53-5.3.
1. MINUTES
1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on
November 14, 2017.
Motion by James Conwright, seconded by Jane Henry to approve the minutes of the November 14,
2017 Regular Electric Utility Board meeting.
Vote: 6-0 Motion carried by the Board
2. EXECUTIVE SESSION
This meeting was called into a closed session at 11:06 a.m. under the provisions of Section
551,Texas Government Code.The meeting was called back into a public session at 1;19 p.m.
2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the
following competitive matters of Lubbock Power& Light:
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December 19,2017 Page 2 of 4
2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs,
including forecasts of those costs, capital improvement plans for generation units, and
generation unit operating characteristics and outage scheduling.
2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for
system improvements, generation additions,or sales (other than transmission and
distribution system improvements inside the service area for which LP&L is the sole
certificated retail provider).
2. 1.3. Discuss and deliberate bidding and pricing information for purchased power,generation
and fuel,purchased power agreements,and related services and strategies.
2. 1.4. Discuss and deliberate customer billing,contract, and usage information,electric power
pricing information, system load characteristics,and electric power marketing analyses and
strategies.
2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the
advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a
consultation with the attorney on a matter in which the duty of the attorney under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of
the Texas Government Code ((i)Application of the City of Lubbock through Lubbock Power&
Light for Authority to Connect a Portion of its System with the Electric Reliability Council of
Texas,Public Utility Commission Docket No. 47576; (ii) FERC/Southwestern Public Service
Depreciation Rate filing and(iii)Power Purchase Agreements).
2.3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to delibiMte 71
the appointment of a public officer or employee(Electric Utility Board).
3. PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to citizen comments.
Each citizen will have three minutes to speak.All comments must be limited to only those items
posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the
citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board
shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who
signed up to speak has been given an opportunity to speak and the thirty minutes designated for
citizen comment has not been exhausted,the Electric Utility Board may, at its discretion, open the
floor to anyone else wishing to address the Electric Utility Board, subject to all the same
procedures and guidelines.
No one appeared to speak.
4. REGULAR SESSION
4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his
designee, regarding customer service, business center practices, procedures and policies, customer
concerns and complaints, billing forms and procedures and LP&L staffing and performance.
David McCalla, Director of Electric Utilities/CEO for LP&L, gave a presentation and answered
questions from the Board.
Andy Burcham,Assistant Director of Electric Utilities, gave comments and answered questions
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December 19,2017 Page 3 of 4
from the Board.
4.2. Presentation and discussion of financial and capital statements, financing options, audits,and
financial policies of Lubbock Power&Light relating to debt issuance issues, reserve account
funding,cost allocation, revenue and expense projections, purchased power cost recovery factor,
and customer metering, billing and service issues.
Chad Sales,Financial Planning and Analysis Manager for LP&L, gave a presentation and
answered questions from the Board.
4.3. EUB Resolution No.2017-R0081, an EUB resolution authorizing the Director of Electric Utilities
to execute a Professional Services Agreement, by and between the City of Lubbock,acting by and
through Lubbock Power& Light, and Electrical Consultants, Inc., for an on-site Engineer and an
on-site Project Manager to assist with engineering and construction management assignments.
David McCalla,Director of Electric Utilities/CEO for LP&L, gave comments and answered
questions from the Board.
Motion by Dan Odom, seconded by Don Boatman to approve EUB Resolution No. 2417-8008 1.
Vote: 4- I Motion carried by the Board
NAY: James Conwright
Other: Jerry Bell(ABSENT)
4.4. The Board will consider,nominate,and elect officers of the Electric Utility Board.
Li Motion by Dan Odom,seconded by Jerry Bell to leave the existing officers in their present office
positions for the calendar year 2018.
Vote: 6-0 Motion carried by the Board
4.5. Discuss and the Board will take minuted action setting the date, time, and place of the January
2018 meeting of the Electric Utility Board.
Motion by Don Boatman,seconded by Jerry Bell to set the date for the January 2018 Board
meeting to January 23,2018.
Vote: 6-0 Motion carried by the Board
5. CONSENT AGENDA
Motion by Don Boatman,seconded by James Conwright to approve items 5.1-5.3.
Vote: 5 -0 Motion carried by the Board
Other:Jerry Bell(ABSENT)
5. 1. EUB Resolution No. 2017-R0082, an EUB resolution authorizing the Purchasing Manager to
execute a purchase order, ITB#7110-18-ELD,to Anixter Power Solutions for LP&L 500kCM
15kV Copper Cable—Biannual Pricing.
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December 19,2017 Page 4 of 4
5. 2. EUB Resolution No. 2017-R0083, an EUB resolution authorizing the Director of*Electric Utilities
to execute a Professional Set-vices Contract, by and between the City ol"Lubbock, acting by and
throu(7h Lubbock Power& Light, and SGS Engineering. LLC, for professional engineering
services related to electric substation and transmission and distribution issues.
5. 3. EUB Resolution No. 201 7-R0084, an ;UB reS011.1tion authorizing the Director of Electric Utilities
to execute a Pipeline Service and Maintenance Agreement, by and between the City of Lubbock,
acting by and through Lubbock Power & Light, and Tucker Midstream, Inc., for services related to
gas pipeline maintenance and related services,
1:59 P.M. CITY COUNCIL ADJOURNED
There being no I'Lirther business to come before Council, the meeting was adjourned.
The December 19, 2017 Special City Council Meeting minutes were approved by the City Council on
the 22nd day orFebruary, 2018.
DANIEL M. POPE, MAYOR
A'I"TEST-
Rebe tGarza, City Secreta
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