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HomeMy WebLinkAboutMinutes - City Council - Special - 4/20/2021 (2)CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING April 20, 2021 11:00 A.M. The City Council of the City of Lubbock, Texas met in special session on the 20th of April, 2021, in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas, and via video conference and teleconference at 11:00 a.m. 11:17 A.M. CITY COUNCIL CONVENED City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas, and via video conference and teleconference Present: Mayor Daniel M. Pope; Mayor Pro Tem Steve Massengale; Council Member Juan A. Chadis; Council Member Latrelle Joy; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; City Attorney Chad Weaver Absent: Council Member Randy Christian; Council Member Jeff Griffith; Council Member Shelia Patterson Harris Council Member Juan A. Chadis attended via video conference. This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in -- discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the following order: . Executive Session • No quorum, of the City Council, was present for all other items. 1. PUBLIC COMMENT 1. 1. This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. Special City Council Meeting April 20, 2021 Page 2 of 6 1.2. Alternatively, any member of the public wishing to address the Electric Utility Board, regarding any matter posted on the Electric Utility Board Agenda, may submit a public comment by email at 1plcitizencomments cr,mylubbock.us beginning at the time this agenda is publicly posted and no later than 9:00 a.m. on April 20, 2021. Each comment will be read aloud for a period of time not to exceed three minutes, in accordance with the practices and procedures of the Electric Utility Board. *This item was deleted. 2. EXECUTIVE SESSION This meeting was called into a closed session at 11:17 a.m. under the provisions of Section 551, Texas Government Code. The meeting was called back into a public session at 1:35 p.m. 2.1. Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories: 2. 1. 1. Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1. 1. 1. Discuss and deliberate generation unit matters. 2.1.2. Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies. 2. 1.2. 1. Discuss and deliberate issues regarding Electric Reliability Council of Texas prices and related services and strategies. 2.1.3. Effective fuel and purchased power agreements and fuel transportation arrangements and contracts. 2. 1. 3. 1. Discuss and deliberate purchased power matters. 2. 1. 4. Risk management information, contracts, and strategies, including fuel hedging and storage. 2. 1. 4. 1. Discuss and deliberate risk management strategies. 2. 1. 5. Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider). 2. 1. 5. 1. Resolution No. EUB 2021-R0028 regarding the construction of electric transmission infrastructure, and real estate acquisitions regarding same, ordered integrated into ERCOT.. _ I � Motion by Gwen Stafford, seconded by Edwin Schulz, to approve Resolution No. EUB 2021-R0028. Special City Council Meeting April 20, 2021 Page 3 of 6 Vote: 9-0 Motion carried by the Board. 2.1.5.2. Discuss and deliberate plans, studies, proposals, and analyses for system improvements, additions, or sales. 2. 1. 6. Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code: (i) legal advice and counsel regarding the Application of the City of Lubbock, acting by and through Lubbock Power & Light for authority to establish initial wholesale transmission rates and tariffs before the Public Utility Commission of Texas and the State Office of Administrative Hearings, PUC Docket No. 51100, SOAR Docket 473-21-0043; (ii) legal issues regarding contract(s) herein listed on the agenda; (iii) real property processes and acquisitions; (iv) power purchase agreements; (v) legal issues regarding customer choice and Texas Utilities Code, Chapter 40; (vi) Federal Energy Regulatory Commission, Docket Nos. ER16-1341, EL17-2, and EL18-9, related to SPP attachment Z2; (vii) legal advice and counsel regarding matters identified in Section 2.1-2.1.6 of this Agenda; (viii) legal advice and counsel regarding potential statutory changes regarding ERCOT and/or electric utility regulation; (ix) claim regarding alleged property damage occurring on or about May 30, 2019; and (x) claims related to alleged property damage on or about February 13-19, 2021. 2.3. Hold an executive session in accordance with V.T.C.A. Government Code § 551.072, to deliberate the purchase, exchange, lease, and value of real property, regarding Lubbock Power & Light transmission and distribution easements (Electric Utility Easements). 2.4. Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, reassignment, and duties of a public officer or employee (Director of Electric Utilities and General Counsel). 1:00 p.m. —Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 1:00 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete. 3. REGULAR SESSION 3.1. The Board will approve the minutes from the Regular Electric Utility Board Meeting of March 30, 2021. *This item was deleted. Special City Council Meeting April 20, 2021 Page 4 of 6 3.2. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures, status of transmission and distribution projects, mutual aid, weather events, outage, and restoration efforts, staffing levels, regulatory matters, and operational performance metrics. *This item was deleted. 3.3. Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service issues, and administrative, operational, and financial impacts caused by or related to the COVID-19 pandemic and/or Winter Storm Uri, including but not limited to disconnects, efforts to work with customers, payment plans, and community resources available for assistance. *This item was deleted. 3.4. Presentation and discussion by the Director of Electric Utilities or his designee, regarding the status of Lubbock Power & Light's transition to the Electric Reliability Council of Texas ("ERCOT"), and public education regarding same. *This item was deleted. 3.5. Presentation and discussion by the Director of Electric Utilities, or his designee, regarding updates on the legislative and regulatory matters regarding ERCOT and/or the electric utility industry, and the status of any legislation, legislative hearings, rulemakings, and/or regulatory or administrative action regarding same. *This item was deleted. 4. CONSENT AGENDA 4.1. The Board will consider a budget amendment, amending the FY 2020-21 Capital Program to amend or establish the following Capital Improvement Projects (CIP): CIP #92474, Yellow House Canyon 345/115kV Transformers; CIP #92475, Dunbar 345/115kV Transformers; CIP #92609, Blackwater Draw to Folsom Point 345kV Line; CIP #92610, Blackwater Draw to Double Mountain 345kV Line; CIP #92661, Posey to Oliver 115kV line; establish CIP #92710, Fiddlewood to Farmland 345kV Transmission Line, and recommend approval of same to the City Council of the City of Lubbock. *This item was deleted. Special City Council Meeting April 20, 2021 Page 5 of 6 4.2. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Fourth Amendment to TMG Utility Advisory Services Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and TMG Utility Advisory Services, Inc., regarding professional consulting services related to implementation of various systems for LP&L. *This item was deleted. 4.3. The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to execute that certain Settlement Agreement and Release, by and between the City of Lubbock, acting by and through Lubbock Power & Light, Associated Supply Company, Inc., and Federated Insurance Company, regarding a claim of alleged property damage on or about May 30, 2019, and ratification and approval, as applicable, of the receipt of insurance funds regarding same. *This item was deleted. 4.4. The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Professional Service Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light and Black & Veatch Corporation, RFQ# 7116-21-ELD, for LP&L Professional Services for Engineering Design for Various Substations. *This item was deleted. I 4.5. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Orders by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Iljin Electric USA, Inc., RFP# 7119-21-ELD, for LP&L Substation Power Transformers. *This item was deleted. 4.6. The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute a Purchase Order by and between the City of Lubbock, acting by and through Lubbock Power & Light and Techline Inc., ITB# 7124-21-ELD, for LP&L Spare Transmission Conductor and Shield Wire. *This item was deleted. 1:35 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. The April 20, 2021 Special City Council Meeting minutes were approved by the City Council on the 8th day of June, 2021. Special City Council Meeting April 20, 2021 Page 6 of 6 �"a DANIEL M. POPE, MAYOR ATTEST: Reb cca Garza, City Se etar *This item was discussed, by the Board, without a quorum of Council Members present.