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HomeMy WebLinkAboutMinutes - City Council - Special - 9/19/2017 (3) CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING September 19, 2017 11:00 A.M. The City Council of the City of Lubbock,Texas met in special session on the 19th of September, 2017,at Lubbock Power& Light(LP&L), 1301 Broadway -2nd Floor Conference Room, Lubbock, Texas at 11:00 a.m. 11:50 A.M.CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock,Texas Present: Mayor Daniel M. Pope; Mayor Pro Tem Latrelle Joy; Council Member Jeff Griffith; Council Member Steve Massengale; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; First Assistant City Attorney Mitch Satterwhite Absent: Council Member Juan A. Chadis; Council Member Karen Gibson; Council Member Shelia Patterson Harris This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the,following order: •Executive Session; Public Comment; and 4.1-4,2, •No quorum, of the City Council, was present for all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the regular Electric Utility Board Meeting on August 1 S,2017. *This item was deleted. 2. EXECUTIVE SESSION The meeting was called into a closed session at 11:50 a.m. under the provisions of Section 551,Texas Government Code.The meeting was called back into a public session at 12:38 p.m. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power& Light: Special City Council Meeting September 19,2017 Page 2 of 4 Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs,capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements,generation additions,or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel,purchased power agreements, and related services and strategies. 2. 1.4. Discuss and deliberate customer billing, contract, and usage information,electric power pricing information, system load characteristics,and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code(Application of the City of Lubbock through Lubbock Power& Light for Authority to Connect a Portion of its System with the Electric Reliability Council of Texas, Public Utility Commission Docket No. 47576 and real property acquisition issues). 2.3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board). 3. PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted, the Electric Utility Board may,at its discretion,open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. No one appeared to speak. 4. REGULAR SESSION 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing forms and procedures and LP&L staffing and performance. David McCalla, Director of Electric Utilities/CEO for LP&L, gave a presentation and answered questions from the Board. Matt Rose, Chief of Staff for LP&L; and Andy Burcham,Assistant Director of Electric Utilities, Special City Council Meeting September 19,2017 Page 3 of 4 gave comments and answered questions from the Board. 4.2. Presentation and discussion of financial and capital statements, financing options,audits, and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding,cost allocation, revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. Andy Burcham,Assistant Director of Electric Utilities;and Chad Sales, Financial Planning and Analysis Manager for LP&L;gave a presentation and answered questions from the Board. Richard Casner, General Counsel for LP&L,gave comments and answered questions from the Board. 4.3. The Board will consider a resolution recommending approval by the City Council of the route of the transmission and distribution infrastructure to be constructed from Northwest Substation to Mackenzie Substation, as indicated on Exhibit"A", attached to the resolution under consideration. *This item was deleted. 4.4. The Board will consider a resolution approving the delegation of authority,and recommending adoption by the City Council of the delegation of authority,to the Director of Electric Utilities,to act for and on behalf of the City of Lubbock,to make offers to purchase, to contract for and to close transactions for real property interests,related to the Northwest Substation to Mackenzie Substation transmission and distribution project. *This item was deleted. 4.5. The Board will consider a resolution ratifying action of the City Council of the City of Lubbock related to a Mutual Aid Agreement,which allows for the provision of electric utility aid to Requesting Signatories that have suffered catastrophic damage, as contemplated in the Mutual Aid Agreement and further authorizes the execution of separate agreements with such Requesting Signatories, in form and substance as provided in the ratification under consideration. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a Contract for Services, RFP#7130-17-ELD, by and between the City of Lubbock,Acting by and through Lubbock Power& Light,and Veolia ES Technical Solutions, LLC, for services.related to regulated waste handling,onsite storage and disposal services. *This item was deleted. 5.2. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order, ITB# 7140-17-ELD,to Texas Electric Cooperatives,for LP&L 5 OOkCM I SkV Copper Cable. *This item was deleted. Special City Council Meeting September 19,2017 Page 4 of 4 5- 3- The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order, ITB# 7141-17-ELD, (i) as concerns line item 1, to Anixter Power Solutions; (ii) as concerns line item 6, to Irby Utilities; (iii) as concerns line items 3, 4, 5, 7, and 9, 10 and 11, to Wesco Distribution; (iv) as concerns line items 2, and 8, to Texas Electric Cooperatives, for LP&L Distribution Transformers. *This item was deleted. 5. 4. The Board will consider a resolution authorizing the Director ofElectric Utilities to execute a Lease Termination and Release, by and between the City ofLUbbock, acting by and through Lubbock Power& Light ("LP&L"), and Xerox Corporation ("Xerox"), contemplating the termination of the existing Lease Agreement by and between LP&L and Xerox. *This item was deleted. 5. 5. The Board will consider a resolution authorizing the Director of Electric Utilities, or designee, to execute and deliver notice oftermination oCtliat certain Electronic Payment Services Agreement, by and between Crescent Systems, L.L.C. ("Crescent") and the City of Lubbock, acting by and through Lubbock Power& Light("LP&L"), dated on or about May 16, 2006, as amended, related to the provision of electronic payment services by Crescent to LP&L. *This item was deleted. 1:44 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. The September 19. 2017 Special City Council Meeting Minutes were approved by the City Council on the 16th day of November, 2017. DANIEL NI. POPE, MAYOR ATTEST: Re cca Garza, City Sec etas *This item was discussed, by the Board., without a quorum of Council Members present.